Industrial and Hazardous Waste Easier, Better, Faster Permitting TCEQ Environmental Trade Fair Austin Convention Center May 3, 2016 Adrienne Clark Anna Lleras Waste Permits Division Industrial and Hazardous Wastes Easier, Better, Faster Permitting TCEQ Environmental Trade Fair Austin Convention Center May 3, 2016 Adrienne Clark Anna Lleras Waste Permits Division

Easier, Better, Faster Permitting Overview Permit Application and Process Overview Part A and Part B Application Submittal Deficiency Study Presentation Overview Permit Application and Process Overview Part A and Part B Application Submittal Deficiency Study

Easier, Better, Faster Permitting Overview (continued) Most Common Deficiencies Potential Solutions Questions Presentation Overview Most Common Deficiencies Potential Solutions Questions

Permit Application Part A (TCEQ-0283) Part B (TCEQ-0376) Part A: Instructions and Procedural Information for Filing a Permit Application for a Hazardous Waste Storage, Processing, or Disposal Facility (TCEQ-0283) Part B: Permit Application for Industrial and Hazardous Waste Storage/Processing/Disposal Facility with Compliance Plan (TCEQ-0376)

Application Review Process Application Received Administrative Review Administratively Complete Notice of Receipt of Application & Intent to Obtain Permit Technical Review 281 Days Industrial and Hazardous Waste (IHW) Application Process. Graphic showing the IHW permit application process starting from application preparation by the applicant to the Executive Director’s Agenda and Issuance of the permit. Approximately 334 days of the 450 day process include the application being received by the TCEQ, administrative review, administratively complete, Notice of Receipt of Application & Intent to Obtain Permit (NORI) published, beginning of public comment period, technical review, Initial Draft Permit (IDP) complete, IDP comment and Final Draft Permit (FDP) preparation, and FDP complete. The remaining 116 days of the 450 day process include the FDP being sent to the Office of the Chief Clerk (OCC), Notice of Application & Preliminary Decision published, ending of public comment period, and the Executive Director’s Agenda and permit issuance.

Application Review Process (continued) Initial Draft Permit Final Draft Permit Notice of Application & Preliminary Decision Executive Director’s Agenda & Issuance 169 Days Industrial and Hazardous Waste (IHW) Application Process. Graphic showing the IHW permit application process starting from application preparation by the applicant to the Executive Director’s Agenda and Issuance of the permit. Approximately 334 days of the 450 day process include the application being received by the TCEQ, administrative review, administratively complete, Notice of Receipt of Application & Intent to Obtain Permit (NORI) published, beginning of public comment period, technical review, Initial Draft Permit (IDP) complete, IDP comment and Final Draft Permit (FDP) preparation, and FDP complete. The remaining 116 days of the 450 day process include the FDP being sent to the Office of the Chief Clerk (OCC), Notice of Application & Preliminary Decision published, ending of public comment period, and the Executive Director’s Agenda and permit issuance.

Deficiency Study Overview Methodology Results Improvement Deficiency Study Overview Methodology Results Improvement Initiatives

Study Methodology FY 2014 Notice of Deficiency (NOD) Letters Technical & Administrative 1,822 Application Deficiencies 25% of Permitted Facilities Study Methodology Fiscal Year 2014 Notice of Deficiency (NOD) Letters Technical and Administrative letters were included 1,822 application deficiencies were characterized Represented 25% of our permitted facilities

Deficiency Analysis Information Collected per Deficiency Deficiencies Categorized by Error Type Six Error Types Deficiency Analysis Information collected per deficiency Deficiencies categorized by error type Eight error types

Deficiency Categorization All Deficiencies 1,822 Completeness Errors 1,216 (67%) Omitted 748 Incomplete 442 Format 26 Content Errors 606 (33%) Incorrect 245 Inconsistent 166 Ambiguous 195 Graphic showing the categorization of deficiency items. Out of 1822 overall deficiencies, 1216 or 67% are errors related to completeness of the application. 606 error or 33% are errors related to the content of the application. Further categorization of the completeness errors shows 748 errors of omission, 442 instances of incomplete items, and 26 items in the wrong format. Further categorization of the content errors shows 245 incorrect items, 166 inconsistencies, and 195 ambiguities.

Administrative Review Deficiencies Table showing the distribution of administrative review deficiencies. The table shows that 67% of the deficiencies are errors related to the completeness of the application. Color coding based on the number of errors in each section shows that the deficiencies are concentrated in Parts A I and B I General Information and are predominately omitted and incorrect information.

Technical Review Deficiencies Table showing the distribution of technical review deficiencies. The table shows that 67% of the deficiencies are errors related to the completeness of the application. Color coding based on the number of errors in each section shows that the completeness deficiencies are concentrated in Part B Sections B III through B VII.

Deficiency Categories Omitted Incomplete Format Incorrect Inconsistent Ambiguous Deficiency Categories Omitted Incomplete Format Incorrect Inconsistent Ambiguous

Deficiency Categories: Omitted/Incomplete Sections Signature Page Closure Costs Modifications Deficiency Categories Sections Signature page [30 TAC Section 305.44] Closure Costs [30 TAC Section 335.7, 30 TAC Section 335.178, 30 TAC Chapter 37] Modifications

Deficiency Category: Format Outdated Forms Tables Attachments Deficiency Category: Format Outdated Forms Tables Attachments

Deficiency Category: Format Part A, Section IV., Index of Attachments – Lists attachment names and assigned attachment letter.

Deficiency Categories: Incorrect/Inconsistent Wrong or Improper Calculations Registration/Permit Numbers Lacks Agreement Adjacent Landowners Deficiency Categories: Incorrect/Inconsistent Wrong or Improper Calculations Registration/Permit Numbers Adjacent Landowners [30 TAC Chapter 39] Lacks Agreement

Common Deficiencies: Modifications Class of Modification Permit Transfers (Class 1ED Modifications) Legal Name Financial Capability Demonstration Financial Assurance Common Deficiencies: Modifications Class of Modification [30 TAC Section 305.69] Permit Transfers (Class 1ED Modifications) Legal Name Financial Capability Demonstration [30 TAC Section 305.50(a)(4)(B)] Financial Assurance [30 TAC Section 305.50(a)(4)(A) and 30 TAC Section 335.7]

Common Deficiencies: Modifications Class 2 Modifications Inadequate Notice Public Meeting Common Deficiencies: Modifications Class 2 Modifications [30 TAC 305.69(c)] Inadequate Notice Public Meeting

Questions Questions

Potential Solutions Use Current Application Pre-application Meeting Part B Electronic Checklist Potential Solutions Use current Application Pre-application Meeting Part B Electronic Checklist

Potential Solutions (continued) Application Organization NOD Letter Standardization Central Registry Query (Instructional Video) Potential Solutions Application Organization NOD Letter Standardization Central Registry Query (Instructional Video)

Part B Electronic Checklist Instructions Cover Page Table of Contents Part B Electronic Checklist Instructions Cover Page Table of Contents

Part B Electronic Checklist (continued) Screening Checklist Part B Electronic Checklist Screening Checklist

Screening Unit Operation Unit list shows which unit types to choose from. Operation list shows which operation types to choose from.

Checklist Example of information requested in the first four columns of the Pert B Checklist.

Checklist (continued) Shows columns five through nine of the checklist.

Checklist (continued) Graphic showing the applicable part of the checklist separated by a yellow line showing what is not applicable depending on the screening sheet.

NOD Letter Standardization Table-style NOD. Graphic showing an NOD written in a table format.

Central Registry Query (Instructional Video) Placeholder for video

Process Time Impact Process Time Impact Permit Review Stages and Timeframes. Graphic showing the timeline and stages of a permit review.

Cooperation & Communication Proxy Box IHWFixItApp@tceq.texas.gov GovDelivery http://www.tceq.texas.org/permitting/waste_permits/ihw_permits/ihw.html Cooperation & Communication Proxy box IHWFixItApp@tceq.texas.gov GovDelivery Link to sign-up page with instructions: http://www.tceq.texas.gov/permitting/waste_permits/ihw_permits/ihw.html

Questions Questions

How to Contact Us Texas Commission on Environmental Quality Industrial & Hazardous Waste Permits Section Main Line: 512-239-2335 Adrienne Clark – 512-239-6623 adrienne.clark@tceq.texas.gov Anna Lleras – 512-239-1886 anna.lleras@tceq.texas.gov Section E-Mail: ihwper@tceq.texas.gov In conclusion, our contact information is: TCEQ, Industrial and Hazardous Waste Permits Section Main Line: 512-239-2335 Adrienne Clark: Phone: 512-239-6623 E-mail: adrienne.clark@tceq.texas.gov Anna Lleras: Phone: 512-239-1886 E-mail: anna.lleras@tceq.texas.gov Section E-mail address: ihwper@tceq.texas.gov. The End