The Three R’s of Office 2013 and Office 365 Risks, Rewards and How to Recover

Introductions Toby Adamson VP Marketing and Product Management Microsystems Matt Miller Consulting Operations Manager

Agenda Microsystems Overview Rewards Risks Recovery

Dependable Trusted Partner Reputable Leader Innovative In business for almost 20 years with a primary focus on Legal since day 1. Dependable Trusted Partner 300+ customers globally 75% of AmLaw100 Reputable Leading provider of software and services designed to drive document quality, production efficiency and risk reduction. Leader Leading, patent pending technology and an intuitive user experience. Innovative 98% of customers recommend Microsystems.

Poll

Rewards Improved Licensing & Deployment Model Mobility New Features Better Document Performance

Licensing & Deployment Offers desktop functionality with web-based convenience Supports multiple devices Subscription-Based Licensing Hybrid Provision and de-provision computers Installation on up to 5 devices for BYOD Scalable Deployment to a BYOD Environment

Work where you want, when you want. Mobility Office on Demand Mobile Device App Web Apps Work where you want, when you want.

Enhance Collaboration Eliminate 3rd party apps New Features Open PDF in Word Compare Excel Files Comment within Comments Connect with Social Media Enhance Collaboration Eliminate 3rd party apps

Better Document Performance New and Improved Layout Engine Calculate layout faster – Live layout feature

Risks Opening PDFs in Word Editing in Web Apps New Metadata Introduced Document Performance (Layout Issues)

Opening PDFs in Word + =

Unwanted Section Breaks Case Example Section breaks in the wrong place: Max of 77 added Max of 290 removed

Justification vs. Left Aligned Changed alignment makes document difficult to read and review.

Numbered (But Not) Case Example Paragraphs auto-numbered but styled with normal: Max of 2887 Average of 49

Hard Returns Mid-Paragraph Pagination & Layout Issues

Footnotes that Span Pages Corrupted content footnotes no longer span pages.

Almost Empty Paragraphs Case Example Almost empty paragraphs added: Max of 1584 Average of 66

Almost Empty Paragraphs (Extreme!) Case Example Almost empty paragraphs added: Max of 1584 Average of 66

Header and Footers in Body Misplaced Content

Extraneous Leading Tabs Before Case Example Paragraphs using leading tabs to create an indent: Max of 828 Average of 2 After Before After

20,494 documents analyzed Case Examples Summary 1,447text boxes or graphics introduced 118 page breaks added 264 removed & in wrong place 2887 paragraphs auto-numbered/ styled with normal 77 section breaks added 290 removed 828 paragraphs using leading tabs to create an indent 3982 hyphens removed 4936 added

Recovery Word: Fix as you find Word: Manual sweep DocXtools: A new type of scanned clean-up

Editing in Web Apps WARNING Complex documents opened will have visual formatting issues Word on Desktop Word Web App

Visual Formatting Differences Word on Desktop Word Web App

Limited Functionality Can't really number document Can't run a compare Can't insert or update TOC Only uses straight quotes

Recovery Education Word: Manually review and restyle paragraph by paragraph DocXtools: Re-style / finalize back on desktop

New Metadata Introduced Risk Opening PDFs Editing on Web Apps California Pleadings

New Metadata Introduced Word 2010 OpenXML Structure Word 2013 OpenXML Structure

Recovery Ensure metadata solution removes new Office 2013 metadata

Metadata Risk Protection 3BClean – Server E-mail Server Legal work product delivered to clients, co-counsel, and opposing counsel – cleaned of metadata.

Document Performance (Layout Issues) Word 2010 Layout Options Word 2013 Layout Options

California Pleadings California Pleading Improperly Lined Up California Pleading Properly Lined Up

Recovery Word DocXtools Convert (preserve layout) Return to .doc file format Suppress extra line spacing in “Compatibility” options DocXtools Convert (preserve layout)

Recovery Solutions

How Microsystems Can Help Learn More Find out how DocXtools and 3BClean can help: Optimize your Office environment Reduce related risks Contact Us Today! info@microsystems.com 630.598.1100