NAME MANIKA SAMBHOR BATCH NIGHT BATCH 1 ROLL NO 17 NRO 0245803

CONTENTS INTODUCTION LOADING WORD DOCUMENT WINDOW BASIC FEATURES PAGE SETUP TEMPLATE CUT COPY PASTE HEADER/FOOTER SELECTING TEXT INSERTING PICTURES INSERTING OBJECTS FONTS PARAGRAPH SETTINGS BULLETS AND NUMBERING BACKGROUND BORDERS AND SHADING FORMAT PAINTER MAIL MERGE MACROS TABLES SPELL CHECK HELP USEFUL SHORTCUT KEYS-1 USEFUL SHORTCUT KEYS-2 CONCLUSION

INTRODUCTION WYSIWYG,ie, WHAT YOU SEE IS WHAT YOU GET . Ms word creates and edits text and graphics in letters, reports, e-mail , web pages etc. Today most of the word processors combine the editor and formatter in such a way that the document is WYSIWYG,ie, WHAT YOU SEE IS WHAT YOU GET .

HOW TO LOAD A WORD DOCUMENT START ALL PROGRAMS MICROSOFT OFFICE MICROSOFT OFFICE WORD

MS WORD DOCUMENT WINDOW TITLE BAR MENU BAR RULER TITLE BAR IT DISPLAYS THE NAME OF THE DOCUMENT MENU BAR IT GIVES ACCESS TO COMMANDS STANDARD TOOLBAR IT CAN BE CLICKED TO RUN COMMAND TASKS FORMATTING TOOLBAR IT CAN BE USED TO CHANGE FORMATS OF THE DATA STATUS BAR IT SHOWS THE LINE,PAGE AND COLUMN ON WHICH THE INSERTION POINT IS SCROLL BAR IT ALLOWS US TO MOVE TO PARTS OF THE DOCUMENT CURRENTLY NOT ON SCREEN RULER IT IS USED TO CHANGE MARGINS STANDARD TOOLBAR FORMATTING TOOLBAR STATUS BAR SCROLL BAR

OPENING AN EXISTING DOCUMENT OPENING A NEW DOCUMENT Click NEW button on STANDARD toolbar Select FILE, NEW from MENU bar SAVING A DOCUMENT Click SAVE button on STANDARD toolbar Select FILE, SAVE from MENU bar CLOSING A DOCUMENT Click CLOSE WINDOW icon at right hand end of menu bar Select FILE, CLOSE from MENU bar OPENING AN EXISTING DOCUMENT Click OPEN button on STANDARD toolbar Select FILE, OPEN from MENU bar PRINTING A DOCUMENT Click PRINT button on STANDARD toolbar Select FILE, PRINT from MENU bar

PAGE SETUP CLICK ON FILE, PAGE SETUP,MARGIN TAB IN MENU BAR MIRROR MARGINS - CHANGES LEFT AND RIGHT SETTINGS TO INNER AND OUTER FROM EDGE - SETS DISTANCE FROM TOP AND BOTTOM OF PAGE WHERE HEADERS AND FOOTERS WILL BE PLACED. GUTTER -SETS A PAGE OFFSET GUTTER POSITION -SETS THE LOCATION OF GUTTERTO EITHER LEFT SIDE OR TOP OF PAGE CLICK ON FILE, PAGE SETUP,PAPER TAB IN MENU BAR BY DEFAULT. PAPER SIZE IS LETTER IN PORTRAIT ORIENTATION. TO CHANGE THE DEFAULT SETTINGS,MAKE REQUIRES CHANGES AND CLICK OK. CLICK ON FILE, PAGE SETUP,LAYOUT TAB IN MENU BAR BY DEFAULT, HEADER AND FOOTER ARE PLACED AT 0.5” FROM THE EDGE. CHANGES MAY BE MADE TO APPLY ON THE WHOLE DOCUMENT OR FROM A PARTICULAR PAGE ONWARDS. AFTER MAKING THE REQUIRED CHANGES, CLICK OK.

TEMPLATE A TEMPLATE IS A PREFORMATTED DOCUMENT TO WHICH YOU ADD TEXT OF YOUR OWN TO CREATE A TEMPLATE, SELECT FILE, NEW FROM THE MENU BAR SELECT AN EXISTING TEMPLATE, EDIT AND SAVE IT

CUT Removing a particular segment of text from a particular position and place it elsewhere involves CUT and PASTE operations SELECT TEXT MENU BAR EDIT CUT

COPY Duplicating a part of the text in some other part of the document involves using COPY and PASTE operations SELECT TEXT MENU BAR EDIT COPY

PASTE The objects that have been Cut or Copied can be pasted at the desired location using the paste option CUT/COPY TEXT MENU BAR EDIT PASTE

HEADER : Information Added At The Beginning Of Each Page FOOTER : Information Added At The End Of Each Page MENU BAR VIEW HEADER AND FOOTER

SELECTING TEXT DRAGGING THE MOUSE SELECTING WITH A MOUSE DRAG THE MOUSE OVER ALL THE TEXT YOU WANT TO SELECT. DRAG STRAIGHT DOWN FROM THE SELECTION POINTAND THEN ACROSS THE LAST LINE, IF SELECTION GOES OVER STRAIGHT LINES. TO SELECT VERTICALLY, HOLD DOWN ALT AND DRAG DOWN. SELECTING WITH A MOUSE DOUBLE CLICK A WORD TO SELECT IT. TRIPLE CLICK TO SELECT A PARAGRAPH. TO SELECT SEVERAL PARAGRAPHS, PLACE THE CURSOR AT THE BEGINNING OF THE TEXT, HOLD DOWN SHIFT KEY AND CLICK AT POINT WHERE YOU WANT TO END THE SELECTION.

USING THE SELECTION BAR CLICK ONCE TO SELECT THE CURRENT LINE. CLICK TWICE TO DELECT THE CURRENT PARAGRAPH. CLICK THRICE TO SELECT THE WHOLE DOCUMENT. USING THE KEYBOARD TO SELECT A SINGLE CHARACTER, USE SHIFT AND RIGHT OR LEFT ARROW KEY. TO SELECT A LINE, PRESS SHIFT AND DOWN OR UP ARROW KEY. TO SELECT ENTIRE DOCUMENT, PRESS CTRL A.

INSERTING PICTURES To add Pictures or Photos to your document from files, from scanner or camera, inserting clip art, word art, charts, auto shapes etc MENU BAR INSERT PICTURE

INSERTING OBJECTS To insert a video, movie or an Excel chart as an illustration MENU BAR INSERT OBJECT

FONTS You can change the look and highlight a particular section or heading by changing the font color and font style. MENU BAR FORMAT FONT

PARAGRAPH SETTING You can change the spacing between the lines or the spacing before or after each paragraph to make the particular text easily readable. MENU BAR FORMAT PARAGRAPH

BULLETS AND NUMBERING MENU BAR FORMAT BULLETS AND NUMBERING

APPLYING BACKGROUNDS Using the Background feature, you can apply a different color or a texture to the background of your document. MENU BAR FORMAT BACKGROUND

BORDERS AND SHADING You can add a border to any or all sides of each page in a document, to pages in a section MENU BAR FORMAT BORDERS AND SHADING

FORMAT PAINTER If you wish to replicate the formatting that has been used on a particular part of the text ON some other part of the document, you can use the Format Painter to apply some basic graphic formatting, such as borders, fills, and text formatting. SELECT the part of the text with the desired formatting. CLICK on the Paintbrush icon in the Standard toolbar at the top of the application Next, with the cursor, SELECT the text for which you want to change formatting

MAIL MERGE It is used for merging a list of names and addresses with a standard letter to create personalized letters. MENU BAR TOOLS LETTERS AND MAILING MAIL MERGE

MACROS It is a single instruction that performs several different commands in a sequence determined by the user MENU BAR TOOLS MACROS

TABLES A table can be filled with text and graphics TABLES A table can be filled with text and graphics. Tables are often used to organize and present information. MENU BAR TABLE INSERT

SPELL CHECK It shows SPELLING mistakes by a RED waved line and GRAMMAR mistakes by a GREEN waved line. MENU BAR TOOLS SPELLING AND GRAMMAR

HELP It gives answers to all question regarding MS Word MENU BAR HELP MS OFFICE WORD HELP

SHORTCUT KEYS OPEN CTRL+O SAVE CTRL+S PRINT CTRL+P UNDO CTRL+Z REDO CTRL+Y CUT CTRL+X COPY CTRL+C PASTE CTRL+V DELETE A WORD CTRL+BACKSPACE CHANGE CASE SHIFT+F3 BOLD CTRL+B ITALICIZE CTRL+I UNDERLINE CTRL+U

FIND CTRL+F REPLACE CTRL+H GO TO CTRL+G GO TO BEGINNING OF DOCUMENT CTRL+HOME GO TO END OF DOCUMENT CTRL+END SELECT TO BEGINNING OF DOCUMEMT CTRL+SHIFT+HOME SELECT TO END OF DOCUMENT CTRL+SHIFT+END INSERT A HYPERLINK CTRL+K OPEN THE THESAURUS SHIFT+F7

THUS IT CAN BE CONCLUDED THAT MICROSOFT WORD IS A COMPREHENSIVE TOOL THAT CAN BE OF GREAT USE TO THE USERS, IF UNDERSTOOD AND USED PROPERLY.

THANK YOU