Coordinator: Name Mentor: Name 2017 Cycle Department Report to DRC Name of Department Assessment Cycle 2017 Coordinator: Name Mentor: Name

Departmental Assessment Process Did you alter your process this year? What went well? What will you change in the next cycle to make the process better for your department?

Departmental Assessment Process How does your department use assessment data?

Feedback and Suggestions Rubrics: Online System:

Proactivity Benchmarks 1. Dates of Mentor-Coordinator Meetings: June (planning): ___ /___ /___ July/Aug: ___ /___ /___, ___ /___ /___ Other: 2. Dates of Mentor and/or Coordinator meetings with DRC Chair: 3. Date(s) of OEAS Consultation(s): 4. Attended Training:  Assessment I: Results Reports  Assessment II: Plans 5. Department Director involvement:  Review  Suggested Improvements  Attended Meetings

Ratings Progress 2017 CYCLE (PROJECTED) 2017-18 Plan 2016-17 Results Enter rating To update the ratings chart, click on the chart and select on “edit data” in the ribbon. Exemplary Accomplished Maturing Emerging Beginning

2017 Cycle Department Report to DRC Closing the Loop Assessing the impact of implemented changes Outcome ___ Measure ___ Required for Accomplished and Exemplary Ratings

Closing the Loop Assessing the impact of implemented changes and DOCUMENTING IMPROVED OUTCOMES Outcome ___ Measure ___ Required for Exemplary Ratings

UCF Collective Impact Strategic Plan Promise # ____: Subheading: Metric / Strategy: Outcome _____ Measure _____ supports the above metric or strategy of the UCF Collective Impact Strategic Plan by:

Success Story See example slide

Changes to Operations, Services, or Business Practices based on data in 2016-17 Results Report Changes to 2017-18 Plan Enter changes Enter changes

Instructions Cycle 2017 includes 2016-17 Results Report 2017-18 Plan Instruction/sample slides and bubbles (text with purple background) should be removed. All slides are required for all departments, except for the Closing the Loop slides which do not apply to departments with ratings of Maturing and below.

Outcome 1 Success Story – Sample Slide Your closing the loop slides specifically focus on this reporting period. Your success story traces one story/theme over multiple assessment cycles. You may use multiple slides. 13-14–identified the need to train staff regarding Purchasing processes and procedures. Implemented training, impact of 35 employees. 14-15–implemented training and outreach strategies to address training gap STRATEGY: targeted four departments based on data-identified areas of concern. DOCUMENTED IMPROVEMENT: Training of 117 employees resulted in reduction in unauthorized purchases, as evidenced by one department reduction from 41 to only one in the reporting period. 15-16 –continue our training sessions for departments in an effort to enhance their STRATEGY: Training focus change to understanding the procurement processes/procedures. This will facilitate time-effective and cost-effective buying. RESULTS: Hosted three trainings (45 attendees) and documented departments of attendance (2 colleges, three centers/institutes, and one admin unit). DOCUMENTED IMPROVEMENT: Trainings increased competitive solicitations in the departments trained from 4 to 9, with a documented savings increase of $185,600.64 over the previous year. 16-17 – increase attendance by 5%, review data for attending departments to determine specific impacts of trainings.