Google Docs in the Classroom Trevor Boehm Middle / Senior Years Literacy with ICT May 12, 2009

Presentations = PowerPoint What is Google Docs? Like Microsoft Office, but online. Three programs: Documents = Word Presentations = PowerPoint Spreadsheets = Excel

Why Use It? Students can access their documents from any computer with an Internet connection. No worries about having the right software / version. Multiple students can be invited to collaborate on the same document. Teachers can see what students are doing, and offer feedback. Can download documents onto your computer as a backup, and can upload documents you created in Office. It’s free. Show different invitation options Demonstrate different email accounts

Example #1 HITV Yearbook Student editors from 5 different sites. Collaborated to collect and organize ~150 student and staff write ups. Led to an 80 page yearbook with almost face to face contact.

Example #2 Kansas State Professor created a Google Doc to facilitate a brainstorming session. http://mediatedcultures.net/ksudigg/?p=119 367 edits made in one week. “Students wrote the script, suggested survey questions to ask the entire class. The survey was administered the following week.”

What You Need… Computer with internet access Web browser Google account

Giving It a Try Signing up for a Google account – choices: Use an existing email address (like your prsd account) Sign up for a gmail address Create accounts yourself Go to docs.google.com. Click “Get Started” and follow the prompts. Open your email, and click the confirmation link. Sign in to your account. Show different invitation options Demonstrate different email accounts

Demo 1 – Heart Rate Lab Goal is to collect and analyze heart rate data from a class to see what effect exercise has on heart rate. Idea is to have students take their resting pulse, then pulse after 10 jumping jacks, then 20, then 30. Create a spreadsheet, and set up a table: Show different invitation options Demonstrate different email accounts

Demo 1 – Invite People Once you have your spreadsheet set up, select “Save and Close” from the file menu. Call it something like “Heart Rate Lab”. Now invite your students to share this document with you. Click the check box beside the document, and click “Share”. Show different invitation options Demonstrate different email accounts You will need the Google ID of the people you want to share this spreadsheet with. Once you’ve shared, ask your class to enter their heart rates as they take them.

Demo 1 – Live Graphing! As your students are collecting and entering their data, you are going to set up a graph that will update live as they edit. Select all of your columns, then choose “Insert” and “Chart”. Select a line graph, check off “Use row 1 as labels”, and give your graph a title and axis labels. Show different invitation options Demonstrate different email accounts

Know Your Limits… 200 people can collaborate on a single document Access levels: Viewers (can only view) Collaborators (can edit) Simultaneous editing limits (at one time): Docs & Presentations -10 Spreadsheets - 50  Show different invitation options Demonstrate different email accounts While there is a limit to simultaneous editing, people can still view the document. 

Demo 2 – I Am Unique! This is a good activity to model the use of a shared space and live editing, as well as a good “get to know your classmates” activity. It can be done in any Google doc type. We’re going to use Documents. Invite your class to individually work on a single shared Document. At the top of the document, you can put your instructions. You want each student to type his/her name and then finish the sentence: "I am Unique because...“. Show different invitation options Demonstrate different email accounts While there is a limit to simultaneous editing, people can still view the document. 

Demo 2 – I Am Unique! This is a good activity to model the use of a shared space and live editing, as well as a good “get to know your classmates” activity. It can be done in any Google doc type. We’re going to use Documents. Invite your class to individually work on a single shared Document. At the top of the document, you can put your instructions. You want each student to type his/her name and then finish the sentence: "I am Unique because...“. Show different invitation options Demonstrate different email accounts While there is a limit to simultaneous editing, people can still view the document. 

Demo 3 – Provinces of Canada Presentation Our third demo is an example of how you could have students collaborate on a group presentation. To get started, you as the teacher probably want to create the overall structure of the Presentation and do a sample. We want one slide per province. We want students to have the provincial flag, the name of the capital city, and the name of the current Premier. (for this demo… you could have them include whatever info you want of course). Set up a new presentation with a title slide, one sample at the beginning (I did Manitoba) and then blank slides with the titles of the other provinces (so students know where to put their information). Show different invitation options Demonstrate different email accounts While there is a limit to simultaneous editing, people can still view the document. 

Images in Google Docs Three choices to get an image into a Google doc. Select “Insert” and “Image”: Upload it (if you have a copy on your local computer). Enter the URL. Drag and drop from another browser/tab onto your open Google document. (EASIEST) Show different invitation options Demonstrate different email accounts While there is a limit to simultaneous editing, people can still view the document. 

Demo 4 – Writing Buddies Article “With a Little Help From My Friends” – Fall 2006 Weekly Reader. Students compose their rough draft using Google Docs (or upload it). Students ask questions in comments and invite their writing buddy to be a contributor to the document. A writing buddy leaves them feedback on their writing and comments on Google Docs. Fosters ongoing dialogue about students’ writing. If the teacher is invited as a contributor as well, they can monitor, assess, participate. Show different invitation options Demonstrate different email accounts While there is a limit to simultaneous editing, people can still view the document. 

Demo 4 – Writing Buddies To insert a comment, select “Insert” and “Comment”. Use different colours for different commenters (right click on a comment to set the colour, and your preference is remembered for future comments). Show different invitation options Demonstrate different email accounts While there is a limit to simultaneous editing, people can still view the document. 

Demo 5 – Online Quiz Click “New” and then “Form” on the Google Docs home screen. Give your form a title and an explanation. Your first two questions should probably be “First name” and “Last name”. Start adding questions to your form by typing the question text into the title field. You can add several types of questions: Text and paragraph text. Multiple choice (also used for true / false). Scale (1 to 10) Check boxes (select all that apply). You can also choose whether a question is required. Show different invitation options Demonstrate different email accounts While there is a limit to simultaneous editing, people can still view the document. 

Demo 5 – Taking the Test You can share your quiz… Through emails. By embedding it on a web page (blog, wiki, …). A sample quiz is up on the PRSD tech committee wiki: http://prsdtechcomm.pb works.com/Sample+For m+-+May+12+LwICT Show different invitation options Demonstrate different email accounts While there is a limit to simultaneous editing, people can still view the document. 

Demo 5 – Getting Results You can see your responses… As a spreadsheet of individual responses (useful if it’s for marks). As a statistical summary. Show different invitation options Demonstrate different email accounts While there is a limit to simultaneous editing, people can still view the document. 

References / Resources Teachers and Principals Talk about Google Docs http://www.youtube.com/watch?v=TYPjJK6LZdM&feature=player_embedde d Google Docs in Plain English – Common Craft http://www.youtube.com/watch?v=eRqUE6IHTEA Digital Ethnography – A Vision of Students Today http://mediatedcultures.net/ksudigg/?p=119 Seventeen Interesting Ways to Use Google Documents in the Classroom http://docs.google.com/Present?docid=dhn2vcv5_8323t58h3ft Using Google Docs in the classroom: Simple as ABC http://docs.google.com/View?docid=dcdn7mjg_72nh25vq How to Use Google Docs as a Slick Survey Tool – Makeuseof.com http://www.makeuseof.com/tag/how-to-use-google-docs-as-a-slick-survey- tool/ Show different invitation options Demonstrate different email accounts While there is a limit to simultaneous editing, people can still view the document.