DegreeWorks Training Guide A Degree Evaluation and Advising Tool for DALTON STATE Information for Faculty and Advisors Additional Features Last updated 10/20/2011

Additional Features There are more functions at the top of the audit above the first block. Class History Format Save as PDF Refresh

The Registration Checklist allows you to see an overview of the degree requirements and the progress the student has made in each area. Use the drop down box to change the Format from Student View to Registration Checklist. Then click View to see the checklist.

Click to automatically save as a PDF. The Save as PDF button allows you to easily convert the audit to a PDF. Class History allows you to populate a list of courses a student has taken in order by term. Click to automatically save as a PDF. Click to view a list of courses taken.

The audit is automatically updated nightly, but it can be updated anytime by clicking the Refresh Icon. Refresh A window will open asking if you want to refresh. Click OK A window will open indicating that the audit was refreshed. Click OK The audit will open showing any updates that may have been made since the last refresh, either manually or through the automatic, nightly update.

This section will focus on using the Tabs and Menus. Planner Notes Worksheets GPA Calc

Worksheets Tab: 1. 2. 3. 1. By clicking the Worksheets Tab and then Worksheets, you open the degree audit.

2. What If: This allows you to review what would happen if, for example, your student wanted to change majors. If a student wanted to change to a B.A. in English from their current degree B.S. in Education, then we would select Bachelor of Arts in the Degree drop down menu, B.A. English from the Program drop down menu, and English in the Major drop down menu. When it is selected it moves to the box to right. Once satisfied with the hypothetical scenario, select Process What-If. Remember this is only hypothetical and does not change a student’s major in any way. 1. 2. 3.

4. Finally, click Process What-If 1. Select New Degree 2. Select desired area of study 3. The new program/major populates here.

Information is now updated for a degree in English. Now the Audit presents a situation where the student has changed majors. It rearranges the classes within the blocks to show how close to completing the degree the student is. Please note where it says What If Audit on the right side of the blue bar. This is very helpful for students and their advisors to plan a change in major. What If Audit Information is now updated for a degree in English.

3. Look Ahead: The Look Ahead menu allows you to add specific courses and then run the audit again to see what the additional courses will do to the audit and ultimately lead to graduation for the student. If you know the course you want to add you can type in the subject and number, select add course and it will be added to the window on the right. For example, this student wants to take Math 1112, but wants to see how it is going to lead to graduation. Type Math into the Subject Box and type 1112 into the Number Box. Click add course. You can add multiple courses. Once all of the proposed courses are added, select Process New to see how they affect the audit and which requirements the courses fulfill. Remember this is only hypothetical and does NOT register a student for a class. 1. 2. 3.

3. Click Process New to view the course(s) in the audit. 1. Type the Subject and Number. 2. It populates this box.

The proposed course(s) will appear in blue in the audit and will say planned on the far right side. It is in blue and says planned.

Notes Tab: 1. 2. 1. View Notes: When you click notes it opens to the View Notes window. It will display any notes that may have been added previously.

2. Add Note: To add a note to an advisee’s DegreeWorks page select Add Note. Then select from any of the predefined notes on the drop down pane. The notes specifically for graduate students say graduate before the note. Use the drop down menu to choose from the predefined notes. Click Add Note

Selected notes populate the box. You can select multiple notes and they will be added in the box below. When you are satisfied with the notes, select Save Note to keep the note active. Selected notes populate the box. Once satisfied click Save Note.

Click Run New Audit to incorporate the note into the audit. It will come up with the message below and when you click Run New Audit, the student will be able to see the note the next time they access DegreeWorks. Notes can also be viewed at the bottom of the audit. Click Run New Audit to incorporate the note into the audit.

GPA Calc Tab: The GPA Calc tab provides 3 GPA calculators to help students and their advisors determine the grades the student needs in order to obtain a desired or required GPA. There are three calculators to use: the Graduation Calculator, the Term Calculator, and the Advice Calculator. 1. 2. 3.

Graduation calculator: The Graduation Calculator helps to determine how to earn a desired GPA over the course of the entire degree program. The calculator autocompletes the current GPA and then you type in the credits remaining to graduate and the overall credits required to graduate. Then type in the desired GPA and hit calculate. For example, this student currently has a 3.50. He has 63 more credits to complete of the 120 hours required. He wants to graduate with a 3.20 GPA. Autocompletes from audit. Fill in based on degree requirements. Click Calculate

The recommendation on how to obtain the goal is presented The recommendation on how to obtain the goal is presented. For this example, the student will need to earn a 2.92 over his last 63 hours to graduate with a 3.20. Parameters typed in above Recommendation to obtain a 3.20 GPA.

2. Term Calculator: The Term Calculator shows what earning specific grades in the current classes will do to the overall GPA. It autocompletes the current GPA, Credits earned so far, and the courses and course credits. Select the expected grade for each course and then click calculate. Automatically populates. Fill in expected grades. Automatically populates with courses in progress. Click Calculate

Then , a summary of what was selected will be presented along with the expected GPA based on the expected grades. Given the expected grades, this student will obtain a 2.89 GPA at the end of the semester. Expected GPA at the end of the term assuming the expected grades.

3. Advice Calculator: The advice calculator shows how many hours would need to be taken and what grades would need to be earned to obtain a desired GPA. Current GPA and Credits Earned are autocompleted. Once the desired GPA is typed in, click calculate and the recommendation on how to achieve it will be displayed. Autocompleted from audit. Type desired GPA. Click Calculate

The recommendation on how to achieve the desired GPA is displayed The recommendation on how to achieve the desired GPA is displayed. In this scenario, the student will need to average a 4.00 over 10 credit hours. Recommendation Summary of information