Employee Services / System Business Partner Session January 2014

HRMS Updates Leave Accrual Process Change Leave accruals will now be done based on job eligibility PERA AED and SAED Rates have increased AED increased to 3.8% and SAED to 3.5% (total increase of 0.9%) ePERs mandatory training requirement

HRMS Updates Portal Changes Due to Phishing scams, and to protect our employees, both the direct deposit and W-2 pages are offline. They will return later this spring as new security measures are in place. Please have employees fill out paper forms for direct deposit changes and W-2 reissue requests. The W-2 will be mailed this week to every employees’ home using their mailing addresses. Reissues of 2013 W-2s will begin on February 14. eBenefits coming soon to the CU Resources page

HCM/Finance 9.2 Upgrade Project Finance and Human Capital Management (HCM) Systems Planning & Design Spring 2014 Development Summer/Winter 2014 Testing – Spring 2015 Training – Fall 2015 Go Live - November 2015 Campus leadership approved a joint Finance and Human Capital Management (HCM) Systems PeopleSoft 9.2 upgrade project in fall 2013. Two-year project involves multiple units, including the Office of University Controller, Employee Services and University Information Systems Upgrade includes many new features, functions and enhancements compared to our current versions 9/21/2018

Why HCM? Oracle PeopleSoft moved from the HRMS to HCM as a strategic approach to highlight functionality and processes available in the system used for people management and development. CU will begin referring to the system as HCM to promote the overall new functionality and features, which will be available* with the upgraded version. (*Depending on final functionality decisions) 9/21/2018

Planning & Design Phase CheckPoint Planning & Design Spring 2014 JANUARY FEBRUARY MARCH APRIL MAY JUNE 9.2 Functional Review Taleo/Recruiting Demos Customization Review 9.2 Functional Review Taleo/Recruiting Evaluation Software decision Contact U of MO 8.9 to 9.2 Delta Training Forms RFP New Hire ePAF My Leave Campus Fit/Gap Business Process Redesign Campus Fit/Gap Business Process Redesign Fit/Gap Documentation Customization Documentation 9/21/2018

Payroll Updates ES is pleased to welcome Kathy Rasco to Employee Services. She is the executive director of Human Resources and will be overseeing the payroll counselors. Her email address is Kathy.Rasco@cu.edu Becky Hammond is the payroll manager and the direct supervisor of the payroll counselors. Her email address is Becky.Hammond@cu.edu The payroll counselors are: Debi Ryan, Glenda Barron, Tacy Harris, Melissa Kent and Karen Dreiling.

Payroll Updates If either the individual who processes the payroll or the approver will be out during the times designated for payroll processing, there should be coordination with the back-ups. Your assistance with this helps to ensure employees are paid on time. ES will be providing some additional guidelines on which circumstances may prompt a review and possible exception to the hand-drawn procedure. The preference is always to adjust any incorrect payments through the time collection process or with the special off-cycle process. If you do have a question relating to payroll processing or a pay calculation, please note that the Payroll Counselors are happy to assist you. You may reach them at employeeservices@cu.edu, or by calling 303-860-4200, option 2. Let’s all encourage employees to check their paychecks up to 5 days before the pay date. Early detection of an error--in amount or account number--would allow Employee Services to correct so the pay is reflected accurately and the funds are deposited into the correct account.

HRMS Updates Special Offcyle Time Collection Process Time Collection opens the morning following regular cycle time collection Time Collection close: Noon on the last Tuesday of the current month, or on the first Tuesday of the next month. Please refer to your campus payroll calendar for processing deadlines. Payday for special off-cycle will be on the Friday of—or the Friday following--monthly payroll, never before. Guidelines, quick reference guide and FAQ for this process were sent via email to all HR and Finance HRMS users on Wednesday, January 22. These guides can be found on the Employee Services procedural statements Web page (https://www.cu.edu/es/procedures/)

Benefit Updates Preparing and processing leave payouts for retirees

Jobs at CU Updates The ability to edit reference provider email addresses for all HR roles has been disabled. Going forward, if an applicant enters an incorrect email address for a reference provider, the application must be reactivated, and the applicant must be emailed. If the posting’s workflow state was set to “Request Letters of Recommendation” when the application is submitted, all reference providers who have not finalized uploading their letters will be sent another reference request email. If you have an applicant who will need their reference provider re-solicited, you can go to the recommendations tab and manually send the reference provider a reference email request. Questions regarding this process change? Please contact the Jobs at CU support desk at 303-860-4200, option 5, or via email at Jobsatcuhelp@cu.edu.

Employee Services Web Project New Navigation, Organization and Constant Improvement

CU.edu/ES - Navigation Richer, more modern design Intuitive menu structure Adaptive pages Mobile-friendly Tailored Information By employee type By role Important information displayed prominently, more dynamic content, and information organized to help you avoid information that doesn’t pertain to you.

CU.edu/ES - Search High-quality search results Result list filters Example search: “leave” By department See results located only in Employee Services pages. By content type See only FAQ Directory tab

CU.edu/ES – Business Partners PPL/DRL/HRL = Business Partner: Any employee who—in addition to his/her main job responsibilities—supervises or manages job or finance information, and communicates important job-related updates to his/her team. Special business partner section HRMS training info, task-based how-tos, resources

CU.edu/ES – Constant Improvement Streamlining and standardization initiative Additional resources coming Financial Education Feedback Site feedback tab on top menu

Questions?

Mark your calendars…. Upcoming Employee Services/Business Partner Sessions: Upcoming Employee Services Expo: Coming in late March See you then!   CU-Boulder CU Colorado Springs CU Denver CU Anschutz CU System Q2 9 - 11:30 a.m. Tuesday, April 22 2 - 3:30 p.m. Wednesday, April 23 9:30 - 11 a.m. Thursday, April 24 1:30 - 3:30 p.m. Monday, April 21 1:30 - 3 p.m. Thursday, April 24 Q3 9 - 11:30 a.m. Tuesday, July 22 2- 3:30 p.m. Thursday, July 24 9:30 - 11 a.m. Wednesday, July 23 1:30 - 3:30 p.m. Monday, July 21 1:30 - 3 p.m. Wednesday, July 23 Q4 9 - 11:30 a.m. Thursday, Oct. 30 2 - 3:30 p.m. Tuesday, Oct. 28 9:30 - 11 a.m. Wednesday, Oct. 29 1:30 - 3:30 p.m. Monday, Oct. 27 1:30 - 3 p.m. Wednesday, Oct. 29