SPC 2009 Year-end Closing Calendar Also see “Fiscal Year End Guidelines” On the Business Services website Under “Accounting” Color codes: Blue = 2008-09 (appearing as “2009”) Red = 2009-10 (appearing as “2010”) Green = Other pertinent information

April 2009 Monday Tuesday Wednesday Thursday Friday 1 Begin submitting 2010 open purchase orders to Purchasing 2 3 Pay certs for 04/09/09 due by noon Session certs due 6 7 8 9 10 College Closed 13 Begin review of remaining 2009 purchase orders; close those with no further activity; use “All Outstanding PO’s” report in PS Financials 14 15 16 17 Pay certs for 04/24/09 due by noon 20 21 22 23 24 Submit TRV’s and FRV’s for Travel completed through 04/15/09 27 Submit requisitions for renewal maintenance contracts, lease renewals for 2010 28 29 30 Last day to submit 2010 open purchase orders to Purchasing (see Fiscal Year End Guidelines regarding 2009-10 business)

May 2009 Monday Tuesday Wednesday Thursday Friday 1 Pay certs for 05/08/09 due by noon 4 5 6 7 8 11 12 13 14 Deadline for submission of requests to Purchasing for PO rollovers (see Fiscal Year End Guidelines) 15 Last day to submit requisitions for Capital Outlay Items (700000 accounts) for 2009 Last day to submit requisitions in excess of $25,000 requiring bids for 2009 Pay certs for 05/22/09 due by noon 18 Summer Session begins Purchasing to begin reviewing PO rollover requests with Budget Supervisors, Grant Accountants & Jane Mohr 19 BOT 2010 Budget Approval 20 21 22 25 College Closed 26 27 28 29 Last day to submit all other 2009 purchase orders; requisitions submitted after this date will be funded from 2010 budgets Pay certs for 06/05/09 due by noon

June 2009 Monday Tuesday Wednesday Thursday Friday 1 2 3 4 5 Session certs due 8 Final day to change custodianship on existing capital assets for 2009 9 10 11 12 Last day for submission of check requests for goods, services, etc. for the period 07/01/08 through 06/12/09 Pay certs for 06/19/09 due by noon 15 Final day to submit current expense budget amendments (B/A) for 2009 16 17 Submit paper receiving reports to Site Receiving for goods, services, etc., provided on or before this date 18 19 Purchasing to process and dispatch 2010 blanket purchase orders to have in vendors’ hands by July 1 Final 2009 payday 22 Final day to submit personnel & OPS B/A for 2009 23 Deadline for check requests for payments due 07/01/09 from 2010 budget 24 Last day for submission of check requests for goods, services, etc. to AP for fiscal year 2009 expenditures 25 Deadline for Petty Cash reimbursements from 2009 budget 26 Final TRV’s, FRV’s due in Accounts Payable for all travel completed through 06/19/09 Pay certs for 07/02/09 due by noon Session certs for 6/26/09 due 29 Pay-for-Print deposits for 2009 to the Business Offices Asset Tagging deadline Last day to process 2009 check run 30 Budget Supervisors to print Assets Missed List, sign, date and send to Asset Management Cash Counts Inventories Pay-for-Print Counts

July 2009 Monday Tuesday Wednesday Thursday Friday 1 Purchasing continuing the review of PO rollover requests with Budget Supervisors, Grant Accountants and Jane Mohr 2 Deadline for submitting check requests, invoices to AP to be paid from 2009 budget Deadline for submitting paper receiving reports to Site Receivers for goods, services, etc. received through June 30, 2009 3 Holiday 6 Deadline for 2009 Payroll accruals created, reviewed by Grant Accountants (GA) & Jane Mohr (JM) and posted 7 Final day for input of receivers for deliveries through June 30, 2009 8 Final day for AP input of 2008 business Signed New Accountability forms sent to Asset Management 9 Session certs due 10 Deadline for submission of Accruals Pay certs for 7/17/09 due by noon 13 Deadline for submission of journal entries for 2008-09 business Close blanket POs for 2008-09 14 Deadline for 2009 budget journals Deadline for 2009 leave accruals 15 2008-09 BOOKS CLOSED Final review of purchase orders to roll over with Budget Supervisors, Grant Accountants and Jane Mohr 16 Deadline for Payroll accrual reversals for the Payroll accruals done at 6/30/09, again created reviewed by GA & JM and posted 17 Session certs for 7/24/09 due 20 21 22 PO rollover to 2010 processed Purchasing provides query to Jim Nosewicz to load 2010 rollover budget 23 24 Jim to load 2010 rollover budgets after review by staff Pay certs for 07/31/09 due by noon 27 28 29 30 31

Contact Information AREA CONTACT TITLE PHONE FAX EMAIL Accounting Vonda Woods Dir of Acctg Services 341-3210 341-3111 Woods.vonda@spcollege.edu Accounts Payable Susie Carvell AP Supervisor 341-3207 341-3368 Carvell.susie@spcollege.edu Kate Wence Sr AP Specialist 341-3298 Wence.kate@spcollege.edu Justin Chu AP Specialist 341-3211 Chu.justin@spcollege.edu Anna Vok 341-3158 Vok.anna@spcollege.edu Margo Westlund AP – MCTFT 341-3324 Westlund.margo@spcollege.edu Asset Management Karen Reynolds Asset Mgmt Specialist 341-3234 Reynolds.karen@spcollege.edu Darlene Fuller Assets 341-5295 Fuller.darlene@spcollege.edu Budgets Jamelle Conner AVP Budgt, Plan & Anlysis 341-3358 Conner.jamelle@spcollege.edu Jim Nosewicz Budget Specialist 341-3230 Nosewich.jim@spcollege.edu Fabiola Castillo Budgt Administrative Spec II 341-3085 Castillo.fabiola@spcollege.edu Business Services Theresa Furnas AVP, Fin & Bus Services 341-3329 341-7144 Furnas.theresa@spcollege.edu Grants / Restricted Contracts Trenette Brown Grant Accountant 341-3315 Brown.trenette@spcollege.edu Mary Hoover 341-3293 Hoover.mary@spcollege.edu Purchasing Paul Spinelli Director 341-3070 Spinelli.paul@spcollege.edu Diane Francey Assistant Director 341-3370 Francey.diane@spcollege.edu Ann Browne Sr Purchasing Specialist 341-3308 Browne.ann@spcollege.edu Marsha Eubank Purchasing Specialist 341-3266 Eubank.marsha@spcollege.edu Jill Jazwierski 341-3310 Jazwierski.jill@spcollege.edu Student Acctg, Cash Receipts Mike Meigs Director, Student Acctg & Business Systems 341-3313 Meigs.mike@spcollege.edu Travel Mark Passmore AP Travel Specialist 341-3225 Passmore.mark@spcollege.edu