BDMS QuickScan Pro for Scanning Documents Using QSP for Image Processing and Indexing September 21, 2018

Walter T. Griffin Senior Systems Analyst in EIS 11 Years at MSU Financial Aid Group Document Image Support (In house Imaging Consultant to Departments) Requirements Analysis Initial Application Setup Configure and Testing Technical Support September 21, 2018

BDMS on MSU Campus Implemented (centralized) Significant Future Project (distributed) Procurement – Individual departments scanning their own purchasing docs in to central app Registrar Admissions – Undergraduate Graduate Financial Aid Human Resources ITS Controller Sponsored programs Accounting Administration Advancement Office of Compliance and Safety Maint – training – various scanners systems – we are discussing still working iot out invoices September 21, 2018

Multiple ways to Scan and Index Documents into BDMS QuickScan Pro Web Client ApplicationXtender Desktop Client No longer shipped with BDMS September 21, 2018

What is QuickScan Pro? PC Client Scanning System Front End for BDMS Image Processing Capabilities Provides Indexing to BDMS Manual Automatic September 21, 2018

QuickScan Pro - Technical: BDMS and Banner Integration Imports Application Index Fields directly from BDMS Docs scanned directly into server BUT filtered on Workstation before inserted into BDMS PC Client Local Individual Client License Scan Stations Departmental Setup One License Per Workstation September 21, 2018

QuickScan Pro - Technical: More robust Image Processing: Scan Type – B&W, Gray Scale, Color DPI File Types: PDF, TIFF, etc. Color Format: Binary, Gray, Color Compression: CCITT Gp 4, LZW, JBIG Filters: Border, Hole and Line Removal, etc. More intuitive than AppXtender Image Capture Visually see documents scanned (thumbnails) Auto-Indexing OCR Capabilities September 21, 2018

QuickScan Pro Usage Batch Imports Automatically Assign Batch Names Import a Collection of Mixed Document Types OCR a ‘Header’ Page for a Batch Ships with BDMS now – talk about – currently as we are told. License issues – may swap out – and we are swapping ours out slowly September 21, 2018

QuickScan Pro Usage Single Imports Auto Indexing OCR capability Individual Documents Multiple Docs of Same Type Ships with BDMS now – talk about – currently as we are told. License issues – may swap out – and we are swapping ours out slowly September 21, 2018

BDMS – MSU Usage ERMX (BDMS) Faculty Credentials QSP Has This Capability on PC Faculty Credentials Build MSU Transcript with Overlay Workflow Build a Form Admission Application September 21, 2018

Issues Image Sizes Exceeds Maximum Allowable Size Scanner Settings How to Maintain Consistency Across Campus Centralized vs. Decentralized Usage September 21, 2018

Application Setup Plan Setup Scanner Settings Security Setup for Users Plan for Storage and Retrieval Index Fields Scanner Settings Maintaining Campus Wide Consistency Security Setup for Users Centralized vs. Decentralized Usage September 21, 2018

September 21, 2018