RO-101 Introduction to the Office of the Registrar Registrar’s Office RO-101 Introduction to the Office of the Registrar

What is the Registrar’s Office? It is our goal to meet all operational deadlines permitting students, faculty, and staff to successfully move from the beginning to the end of a semester. Closely related to our primary goal is to ensure that all student records and course data are accurate and complete and can be relied upon in the establishment and understanding of university goals. Our office maintains official student academic records including transcripts and grades. manages Banner course catalog, Schedule of Classes (Class Bulletin), and registration. evaluates transfer credits for new and continuing undergraduate students. evaluates completion of degree requirements for graduation. interprets and applies university, state and federal academic policies and procedures. RO-101 Introduction to the Office of the Registrar

Who is the Registrar’s Office? Donna Haley Associate Registrar Vacant Degree Works Analyst Wanda Eidson Graduation Team Katherine Fontanella – Assistant Registrar Lyndssey James – Departmental Associate Tamija Tucker – Departmental Associate Open Position – Departmental Assistant Transfer Team Debra Hytower – Assistant Registrar Melissa Frederick – Transfer Evaluation Coordinator Kayla Whitter – Transfer Evaluation Coordinator Chance Hooper – Departmental Assistant Operations Team Jennifer McManus – Assistant Registrar April Luallen – Departmental Associate Monica Thornton – Records Coordinator – Intermediate Netasha Russell – Records Coordinator - Associate   RO-101 Introduction to the Office of the Registrar

RO-101 Introduction to the Office of the Registrar Donna Haley – Registrar Oversees the Registrar’s Office Serves as the Department Budget Manager Serves as University Tuition Classification Officer (Review and award USG authorized Waivers and Petitions for in-state tuition) FERPA Administrator Works with the University and Registrar calendars Grants administrative approval for the Banner Student Module Certifies Athletes RO-101 Introduction to the Office of the Registrar

RO-101 Introduction to the Office of the Registrar Associate Registrar Oversees the RO in Donna absence Directly Supervises all three assistant registrar’s RO Term Setup Academic Data Collection (ADC) Process TAP Requests RO-101 Introduction to the Office of the Registrar

RO-101 Introduction to the Office of the Registrar Degree Works Analyst Wanda Eidson– Degree Works Analyst (Wolf Watch) Development and analysis support for DegreeWorks, Banner Student Module and related software packages. Maintain procedures, standards, and maintain detailed information and instructions for analyzing and managing Degree Works. Assist in the operation of upgrades and maintenance of Degree Works Code program/curricular requirements, provide maintenance, and development support for DegreeWorks, serve as technical lead for similar support for other software products in the office RO-101 Introduction to the Office of the Registrar

Graduation Team (Katherine Fontanella, Tamija Tucker and Lyndssey James) Works with Degree Works Analyst to update and maintain the degree audit software. Codes graduation applications Sets IP statuses for graduate Applicants Assists students with Wolf Watch and progression toward graduation in office/backup Evaluates Undergraduate Candidates for Graduation Updates Student Academic Records Orders replacement diplomas Processes major/minor/concentration declarations RO-101 Introduction to the Office of the Registrar

RO-101 Introduction to the Office of the Registrar Transfer Team (Debra Hytower, Kayla Whitter, Chance Hooper and Melissa Frederick) Work with departments to assess course descriptions for possible transfer Provide assistance to transfer students at orientation Transfer Credit Evaluation GCE/ASAL Transfer Evaluation Re-evaluation of transfer credit Admission Transcript Intake CLEP Advanced Placement (AP) RO-101 Introduction to the Office of the Registrar

RO-101 Introduction to the Office of the Registrar Operations Team (Jennifer McManus, April Luallen, Monica Thornton and Netasha Russell) End of Term Processing Procedures Catalog Submission System (Course review and updates) Registration Setup (Advising Holds, Registration To Date Holds) National Student Clearinghouse submissions College of Education Block Scheduling First Year Experience (FYE) Learning Communities Course Section Building ARCHE Independent Study creation & registration We Process Complete & Hardship Withdrawal Grade Changes & Academic Standing request Credit by Exams Course Overloads Graduate Research Assistant Coding (GRA) Name Changes & SSN updates Website Updates RO-101 Introduction to the Office of the Registrar

Graduation & Wolf Watch Specialist Customer Service Representative Who is the Enrollment Services Center? Director Jennifer Jordan Assistant Director Clint Backstrom Budget Manager & Student Accounts Specialist Harriett Holley Records Coordinator Hope Trimble Graduation & Wolf Watch Specialist Kendra Veal Imaging Center Anita Inmele – Assistant Student Workers Readmission & Scholarships Specialist Becky Nelson Customer Service Representative Samuel Horsley Call Center Tammy Rollins – Supervisor Trudy Saxon – Assistant Brenda Pinon – Associate  

RO-101 Introduction to the Office of the Registrar Enrollment Services Center UWG’s First Stop for Financial Aid and Registration Assists Students With Answers Registration troubleshooting Readmission Transcript request processing Enrollment and Degree Verification processing Bill Assistance Answers to general financial aid questions Assisting students with completing the FAFSA and other Financial Aid documents Wolf Watch training Accepts Financial Aid and Registrar forms Assistance with BanWeb navigation Scans and files documents for the Enrollment Services Center, Financial Aid Office, Office of the Registrar, and Office of Admissions RO-101 Introduction to the Office of the Registrar

RO-101 Introduction to the Office of the Registrar What we DON’T do! Process Tuition or Fees Bursar’s Office Waive Late Fees Bursar’s Office Determine in/out of state residency prior to enrollment Admissions Office Approve Wolf Watch Petitions Collaboration within the Departments Write reports for faculty/staff ITS Issue Housing Assignments Housing and Residence Life Act as Academic Advisors Advising Center Manage the PRODUCTION of the Catalog VPAA Manage the University Calendar VPAA Make policy VPAA or other Faculty Committees Grant access to BanWeb/Correct issues with myUWG, BanWeb and CourseDen ITS or Distance Learning RO-101 Introduction to the Office of the Registrar

RO-101 Introduction to the Office of the Registrar Registrar's Office UWG - Parker Hall (678) 839-6438 registrar@westga.edu graduation@westga.edu transfer@westga.edu .edu transfer@westga.edu RO-101 Introduction to the Office of the Registrar

RO-101 Introduction to the Office of the Registrar Questions? RO-101 Introduction to the Office of the Registrar