Quick Comparison of workspaces SharePoint Workspace 2010 Quick Comparison of workspaces

Overview Availability: Stated Purpose: Part of Office Professional 2010 Stated Purpose: Anytime, Anywhere collaboration 3 Types of Workspaces within Product SharePoint Workspace Groove Workspace Shared Folder Workspace Mobile device support (using Office Mobile)

Functionality Comparison SharePoint Workspace Groove Workspace Shared Folder Workspace Online and Offline Collaboration on SP2010 Content Content on Client Computers Offline access to content Yes Auto-sync when online Local Search Library Functions (check-in/out, etc.) No Co-Authoring Collaboration Team definition/control Follows SP2010 Site Definition/Control End User defined/controlled1 Facilitated by SharePoint Server Groove Server2 1 – Microsoft’s Public Groove server can enable collaboration with anybody (inside or outside organization) & anywhere (inside or outside corporate firewalls) with access to email and internet and with SharePoint Workspace 2010. However Group policies can be implemented to manage/restrict this functionality. 2 – Organization can use hosted groove server inside the organization to facilitate (manage and govern) collaboration.

Use Case Scenario Comparison SharePoint Workspace Groove Workspace Shared Folder Workspace Collaboration for Professionals on the move (desktop) Yes Working on sub-optimal network conditions Access via Mobile Devices Yes1 No Ad-hoc workspace Collaboration with trusted partners Require Hosted Groove Server2 Content Synchronization on multiple devices Yes3 1 – Office Mobile required 2 – Hosted Groove Server can facilitate (govern and manage) collaboration with trusted partners 3 – Access to SP2010 required, making it device + network dependent.

Shared Folder Workspace Security Comparison Security Scenario SharePoint Workspace Groove Workspace Shared Folder Workspace Security Definition SP2010 Site security End user defined1 End User defined1 Content Synchronization Require access to SP2010 Require Access to Groove Server2 Content Sync Dependency Device/Network dependent Device/Network Indepedent3 Offline Content Security Tied to Device + Device login Credentials Remote Wipe/Erase Not Supported IRM Sync of documents (with IRM) supported4 but not IRM on SP libraries5 IRM on documents supported4 1 – End User acting as workspace “Manager” can control the level of access other users get. Also using Microsoft’s Public Groove server user can extend workspace invitation to anybody with access to email, internet and SharePoint workspace 2010. 2 – Connection to Groove server is required. Microsoft’s Public Groove server is available for anybody with email, internet and SharePoint Workspace 2010. 3 – device need local installation of SharePoint workspace 2010 product 4 – IRM implementation is client software dependent (may or may not work as intended). Not all types of content can be secured via IRM. 5 – Synchronization of SharePoint libraries with IRM (implemented via IMP) is not supported by SharePoint Workspace.