Customized Net Conference with Microsoft Office® Live Meeting 2007 Scheduling, Starting, Feature Overview and Invitations

Customized Net Conference with Microsoft Live Meeting 2007 Agenda Customized Net features Logging into My Meetings Customized Net Conference with Live Meeting 2007 features Scheduling a meeting Sending out invitations Starting a meeting Audio Integration Recordings/Replays Live Meeting Console features Features and benefits of using Customized Net Conference with Microsoft Live Meeting Logging into My Meetings Getting to the Net Conference platform of your choice An overview of the Customized Net Conference powered by Live Meeting features How to set up your preferences for your meetings How to send out invitations How to schedule a meeting How to start a meeting Live Meeting Console features

Customized Net Conference Integration Microsoft Outlook Easily schedule meetings Send out invitations with quick join links Audio Conference Instant Meeting Single interface to control audio and web View, mute and disconnect participants Customized Net’s Integration Features make the tool even easier to access, making it an extension of your normal daily routines… Customized Net Conference integrates with Microsoft® Outlook Scheduler. Leaders can schedule a meeting from within Outlook and send out meeting invitations that include a quick-join link, allowing participants to join your meeting directly from their Outlook E-mail invitation. While in an Customized Net Conference session, leaders can monitor and control the audio Instant Meeting portion directly from their screen. Leaders can then view, mute and/or disconnect participants as needed.

Customized Net Conference with Microsoft Live Meeting Features Share Content Show Slides & other documents to provide visual interest Share Applications Share Desktop Pass control* Create and edit documents White Boarding Capture action items and notes Share Websites View online applications Conduct online surveys Polling Gain immediate feedback Annotations Draw attention to major points Chat/Q&A Conduct side conversations without disrupting meeting Web Cam Event Registration Meeting Lobby Self-serve Replay* Record your meeting for those you couldn’t attend Full screen view Expanded content view area Floating windows Memory of preferred window placement Handouts Shared with audience before or during the meeting Shared Notes Collaboration during meeting and record keeping Feedback Mood Indicators Language Localization 128 bit SSL encryption Provide secure meetings Reports Customized Net Conference with Microsoft Live Meeting has all the features that make collaborating via the Internet easy, engaging and impactful. Showing a presentation or any other printable document provides a visual element to your meeting, increasing subject matter retention. Customized Net enable you to demo your web site or review online applications. You can also conduct a participant survey during or after your meetings to gauge audience interest or measure retention. The Whiteboard feature allows leaders to capture notes and action items during the meeting, which can later be distributed as meeting minutes. Polling provides immediate feedback during a meeting and keeps your call interactive and engaging. The Annotation feature allows you to highlight or point to areas of interest on your slide during your presentation. Chat allows participants to provide you with information without disrupting the meeting, or you can divide the meeting into subgroups that can chat to one another. Q&A allows the participant to communicate with the leader directly or raise their hand to ask a question. Participants can ask questions online. Leaders can respond to the participant privately or show the question and answer to the entire audience. Web Cam – adds a Face to the voice and allows participants to see the presenter in a window placed next to the presentation Event Registration Leaders can create a unique Event registration page to manage participant registration. Leaders can require participants to answer questions or meet certain requirements before sending them the meeting information. Reminders and thank-you notes are sent out automatically. Meeting Lobby Leaders can require participants to wait in the Meeting Lobby until the meeting start time. Self-serve Replay Leaders can start, stop and “publish” their replay. Participants can access their Advanced or Customized Net site, enter the Meeting ID/Password and see and hear the entire meeting from their PC.. Self-serve replay allows you to capture the entire meeting including audio for future viewing. Full-screen option allows participants to have your presentation take up their entire screen to enhance their viewing experience. Expanded content view area – to allow more space for the primary presentation to be displayed Floating windows – allows leader to select the layout of their desktop. Memory of preferred window placement – remembers where the leader placed the panes during their last session and utilizes that placement in the next session Handouts – The Leader may upload documents they wish to share with the participants before or during the meeting Shared Notes – Allows the leader and participants to capture notes during the meeting and share them with everyone after the cal for their records Feedback/Mood Indicator and Seating Chart. You will be able to see at a glance about how many participants have joined and if any of them have questions or problems. You can also use[AP2]  this tool as a quick way to ask questions and get feedback. For example, “If this is your first experience with our product, please turn your seat color red.” This can be an easy way to keep your audience involved. Language Localization Participants who have selected the following languages in their browser may see the console text in that language; English, Japanese, Traditional Chinese, Simplified Chinese, Korean, French, German and Spanish. Live Meeting is secure using industry standard 128 bit SSL encryption.  Reports Leaders can run reports showing their meeting details, including the number of participants, the length of the meeting and how much storage room their replay takes up. *Unavailable on Live Meeting Standard

LM2007 Outlook Integration 1. Install the Outlook Plug-in located at: http://office.microsoft.com/en-us/help/ha102368901033.aspx or https://e-meetings.verizonbusiness.com/emeet/join/src/plugins_em.php 2. Go to Outlook Select “Conferencing” Go to “User Accounts” 3. Enter the URL for your new LM2007 site* Enter your Manage My Meetings username and password *For customers with both LM2005 and LM2007, it will be necessary to enter the URL for the service you are using during that particular call until all of your platforms are migrated.

Logging into MyMeetings https://www.mymeetings.com/global/en/index.php To start an Advanced or Customized Net Conference, go to https://www.mymeetings.com/global/en/index.php Once there Click on the Manage My Meetings “Login” link.

Select the Net platform for your meeting My Meetings Tab Select the Net platform for your meeting

Immediately start a meeting Live Meeting Home Page Immediately start a meeting Leader Tools This is the Net Conference Live Meeting home page. You may save the address in your favorites and come directly to this page in the future, or you may continue to go to through the Manage My Meetings tab. If you come directly here, you will be asked to enter your login and password. You can start a meeting immediately by clicking on the “Meeting Now” link or you can schedule a meeting for the future by clicking on the “Schedule Meeting” link. If you click on the “Schedule Meeting” link, you will be able to decide the day and time and send out invitations to participants. Other methods of sending out invitations and how to change the user preferences are discussed in other tutorials. Replays

Live Meeting Home Page Scheduling Your Meeting Complete the meeting form fields Fields marked with asterisks are required fields Click “Meeting Options” to change the defaults and to setup Audio Conference settings Click “Save” when finished Select the date and time To begin scheduling meetings, follow this simple process: Step 1: Complete the meeting form fields. Mandatory fields have been marked with an asterisk. If you wanted to set your own defaults you would click on "Meeting Options". For this tutorial, we will use the set defaults. Step 2: You may enter the presenters’ and attendees’ e-mails here, and an invitation will go to them. Presenters are sent a different passcode and link than other participants/attendees. You may also send out invitations from Outlook or from within the meeting. Step 3: Select which method you wish the email invites to be sent Step 4: Once the fields are entered, click on “Save"

Live Meeting Home Page Audio Integration Setup Enter Audio details Will be sent to participants with the net meeting invite Also presented to participants as they enter the net meeting

Live Meeting Home Page Replays Select the recording expiration time (Up to 365 days) Send Invitations to those who missed the call to view the Replay. ann.jones @testco.com

Live Meeting Home Page Join Your meeting will be listed on your home page. When you want to join the meeting, click on the “Join” link. Recordings are also listed on your home page. Click the “View” link when you want to view the recording.

Live Meeting Home Page Public Events Library of communications options – create and shared with your audience in advance New Public Events page Conduct surveys to determine students’ needs and course satisfaction

Live Meeting 2007 Improved Access and Console Enhanced Access: Support for Solaris and Mac OS Improved experience for customers unable to download software Improved Console: Expanded content view area Floating windows Memory of preferred window placement

LM2007 Console Join – Net and Audio Conference Toll Free: 866-555-1212 Participant code: 9876543 Call Me at: 555-234-1212 Audio Bridge will call out to leader and participants

LM2007 Console Share Content Import presentations via the “Upload File” icon - These documents are for presentation only and cannot be edited. Collaborate on and edit documents by using “Share a Program” or “Share Your Desktop” Share information with your audience via the other tools: - Whiteboards - Polling - Text Page - Web Page - Screen Snapshot Once in your meeting, you may import a presentation or document to be shown during the meeting, or share an application. To show a presentation, go to “Share” in the menu and select “Upload File (View Only”. If you would rather share an application, then select “Share a Program or Share Your Desktop”. After importing a document to the meeting your may navigate through your presentation by clicking on the thumbnail version of the slide you would like to show or clicking on the arrow keys on your keyboard. If you have imported more than one presentation, you may select the presentation to be shown in the “Resources” area

LM2007 Console Presentation Controls End sharing and Return to Live Meeting Give Control Pause Sharing Options Presentation Title Sharing Indicator

LM2007 Console Attendees, Voice & Video, Meeting Toll Free: 866-555-1212 Participant code: 9876543 Invitations may be sent directly from the meeting View attendees by list or seating chart Mute participants Participants will see audio bridge details in several places once they join the Net. Toll Free: 866-555-1212 Participant code: 9876543 All of these panes may be “dragged” to your preferred location on the desktop or closed to maximize desktop space

LM2007 Console Q&A Ask a Question Retract Question Participant’s Question Participant’s Question: Leader answers the question here

Participant clicks to raise hand LM2007 Console Raised Hand Participant clicks to raise hand Hand icon appears in the presenter’s Q & A Manager

LM2007 Console Recording Configure the Audio Enter Conference Number Enter Participant Passcode in Dialing Keys Rich recordings Quick Search, Chapter Index, High fidelity playback Save on a server Not on the presenter’s or participant’s computer 866-555-1234 Select the storage location for your recording “To LM Service” Saving “To My Computer” is not supported via the audio bridge Select elements you wish to record Select “Record” Select “Done” 866-555-1234

LM2007 Console Recording Red Ball indicates that meeting is being recorded Recording may be Paused during the call Select “Stop” once call is complete Stop Recording Window will appear Choose Save, Delete or Continue and Enter “OK”

LM2007 Console & Home Page Replays Live Meeting Recording Manager allows you to review recent recordings until they are posted on your Home page Meet Now Meet Now Meet Now Meet Now Meet Now Select the Recording to View or distribute to your team

LM2007 Console Leader Uploads Handouts Share materials with your audience Before or during your meeting 1. Select Handouts icon 2. Click “Upload” 3. Select doc to open 4. Click “Open”

LM2007 Console Handouts/File Transfer - Upload Click Handouts Icon Click “Upload” in the Handouts window Open the file you want to upload and Click “Open” File is added to Handouts folder Upload other files as necessary Presenters may provide editable material for participants to download Hand-outs are presented in the same format as they were for the presenter

LM2007 Console Handouts/File Transfer - Download Click Handouts Icon Click “Download” in the Handouts window Select where you want to save the file and Click “OK”

LM2007 Console Shared Notes Pane An effective way for notes to be created during an event – available to all participants Basic formatting available in the Shared Notes pane Saved locally by each participant of the meeting

LM2007 Console Improved Annotation Tools Pointer Draw Freehand Highlighter Select Annotations Type Text Color Selector Clear Annotations Stamps

LM2007 Console Feedback and Help Provide Feedback to the presenter to help control the pace of the meeting Use these on-line resources to Increase your proficiency with LM2007

LM2007 Console Virtual Break-Out Rooms Allow the presenter to create workgroups during the event Participants are either automatically assigned to a room or the presenter can assign them All participants return to the main room when Breakout rooms are stopped Leader

LM2007 Console Virtual Break-Out Rooms All Breakout Rooms contain a White Board by default All participants are promoted to presenter status in the Breakout Rooms All participants can be moved from one room to another

Right Click Poll controls to open the polling commands LM2007 Console Polls Hide Poll Results Close Polls Clear Polls Polls provide the leader with valuable feedback from the audience Leader may share the poll results with audience Show Poll Results Open Polls Edit Poll Right Click Poll controls to open the polling commands or use polling icons

Enhanced Multi-Media Presentations: WebCam Video Integration View video display of participants alongside the presentation Increase your audience engagement

Enhanced Multi-Media Presentations: Embedded Media Supported Movie clips: Windows Media® (.wmv) Advanced streaming format (.asf) Audio/Video Interleave (.avi) Moving Picture Experts group (.mpg, .mpeg, .m1v) Flash animations: Adobe Flash format (.swf) 3-D model: Initial Graphics Exchange Standard (.igs) Audio files: Windows Media audio (.swa) Advanced Streaming format (.asf) Audio for Microsoft® Windows® (.wav) Musical Instrument Digital Interface (.mid, .midi) Macintosh AIFF Resource (.aif, .aiff) MP3- MPEG Audio Layer (.mp2, .mpv2, .mp3) UNIX Audio (au) Sound (.snd) Audio Interchange File (.aif, .aiff,.aife)

LM2007 Enhanced Security Microsoft® ForefrontTM Technologies: Scans meeting documents Scans handouts Scans recording SSL encrypted: Industry standard

Thank You For more information, contact your Conferencing Representative or call Reservations: 1-800-475-5000

Advanced & Customized Net Conference with Live Meeting 2007 Thank you for attending Thank you for attending. If you have any questions, contact your Conferencing account manager or call reservations at (800) 475-5000.