Managing ETDs with Associated Complex Digital Objects Gabrielle V. Michalek Director, Scholarly Publishing, Archives and Data Services Carnegie Mellon University

Outline Background - CMU & grad student output Current ETD Program Problem – supporting ETD supplemental data Solution – piggyback with Data Management Services Implications

Carnegie Mellon University 7 colleges on Pittsburgh campus Global research Programs taught at 17 int’l locations Immersion programs at 2 locations Interdisciplinary Many undergraduate & graduate degree programs combine disciplines 13,00 students 1,400 faculty

History of Graduate Output 1900 – Carnegie Tech was founded by Andrew Carnegie 1912 – Incorporated to grant degrees 1914 – first Masters degrees granted 1920 – first PhD degree granted 2014 – 42 doctoral programs & 41 masters programs

ETD Program History No central graduate school to manage programs Roughly 250 dissertations created annually Paper primary format until recently Electronic access via ProQuest No supplementary files accepted ETD Program formally launched January 2014

Current ETD Workflow Academic department places ETD on library’s virtual server and sends permissions documents to library Dublin Core metadata created and ETD is uploaded to Research Showcase ProQuest XML template completed and ETD uploaded

Institutional Repository Research Showcase BePress platform called Digital Commons Easy to use, but not very robust Only supports PDF format Links out to other file formats Does not support ORCID and externally generated persistent identifiers, i.e. EZID

Research Showcase Coming Soon: Publication records from Scopus, Web of Science and other databases Research Data ETDs Publications Conference Proceedings Journals Altmetrics

We can place the PDF of thesis or dissertation in Research Showcase but not the supplemental data

Supplemental Data Formats often associated with ETDs Audio/video Text Excel spreadsheet XML file GIS Database Code … etc.

Are we managing other content with similar characteristics?

Similar Data Mgmt Characteristics Research data Supplemental data Multiple formats of data ✔ Requires active curation For life of project Forever May be linked to externally held content i.e. journal article in Elsevier i.e. dissertation in ProQuest Requires special metadata schema Requires persistent URL Requires persistent author identifier

Data Management Services and ETD Program at CMU Data Management Services began in 2013 ETD Program began in 2014 Since research data and supplemental data share many of the same characteristics it is logical to manage them the same way

Data Registry Data Repository Publication to Data Links Publication to Publication Links

ETD from academic department Pointer to Data Data Registry Data Repository Publication to Data Links Publication to Publication Links

Implications of Managing Supplemental Data Change of workflow for ETDs May involve different set of personnel to work on ETDs Closer relationship between ETD staff and Data Management Services staff Broadcast Libraries’ willingness to accept supplemental files Rethink strategies for long-term preservation of ETD data

Thank you Gabrielle V. Michalek gabrielle@cmu.edu