Seed Data Input Workshop

Objectives Review the expectations and purpose of seed data input. Identify the preparation steps for seed data input. Review the job aids used for input. Review the expectations and purpose of seed data input. Review the curriculum flow and it’s relation to the seed data and the FSFN system.

The FSFN System The FSFN System continues to evolve and change These changes will continue to impact the Integrated Curriculum. All Seed Data must be entered during an open data window to be saved for continued use.

Expectations & Purposes of Seed Data To familiarize yourself with the process of inputting the necessary seed data to train the integrated pre-service curriculum. Develop the ability to teach others, to assist with the continued data entry during scheduled open data windows. Continue to maintain and update seed data after the implementation of new FSFN releases and builds.

Have proficient knowledge of FSFN Prior to entering Seed Data you must: Ensure agency user IDs and Passwords are set-up and activated. DCF Helpdesk 850-487-9400. Be knowledgeable of the flow and content of the integrated pre-service curriculum. Have proficient knowledge of FSFN

Preparation Desktop Clean-up Prepare User IDs Review curriculum, scenarios, job aids and case materials

Understanding log-in profiles (seed data booklet page 7) Used to create intakes. Used to transfer intakes to other IDs. Can accept cases for approvals. Super User (Trainer) Must be used to create all individual pieces of work (e.g. safety assessments, case plans, removal episodes, etc. Only have the initial approval level Worker (trainee)

Worker Profiles Role/Job Class Supervisor Security User Group (seed data booklet page 7) Supervisor Role/Job Class Super User System Generated Security User Group Ensuring profiles are adjusted appropriately for each log in will bypass the system restrictions that are applicable in the production region, providing the ability for all user IDs to create all types of work in the case and perform approvals. System Restrictions

Step-by-Step Directions Job Aids Seed Data Booklet Step-by-Step Directions Templates Charts Curriculum Scenarios Participant Guides

FSFN Curriculum Layout Introduction to FSFN Searching No Seed Data Input Orientation Types of intakes Safety Plan Seed Data Input: Intake Maltreatments

FSFN Curriculum Layout Documentation (Notes) Seed Data Input: Intake Assessment Removal episode Safety Planning (updated SP, VP & OOH plan). Forms and Diligent search Seed Data Input: Intake, Initial Safety Assessment, and Initial Safety Plan Removal & Placement

Investigative Response FSFN Curriculum Layout Investigative Process from initiation to closure for In-Home, Institutional, COC, and RFA cases. Seed Data Input: 5 Intakes: In-home (2), Institutional, COC, & RFA Investigative Response

FSFN Curriculum Layout Updating Person information, case notes, Family Assessment and Case Plan Seed Data Input: Complete the Investigative Response course FSFN participant guide to create the necessary seed data Case Planning

Ongoing Assessment and Permanency FSFN Curriculum Layout Case Notes; Updated Family Assessment; Out-of-Home Plan; Visitation Plan; Placement Updates; Missing Child Record; Medical/Mental Health Update; Judicial Review; Parental Reunification Readiness Assessment; Unified Home Study; Case Closure; Independent Living; ICPC Seed Data Input: Complete the Investigative Response and Case Planning FSFN participant guides to create the necessary seed data Ongoing Assessment and Permanency

FSFN Curriculum Layout Updated Unified Home Study; Adoption Information; Adoption Placement Matching Team Seed Data Input: Investigation Intake and Initial Safety Assessment (Optional), Initial Safety Plan (Optional), Updated Safety Plan (Optional), Out-of-Home Plan (Optional), Veronica FN2 Person Provider , Unified Home Study Adoption

FSFN Seed Data Desktop (per User ID)

Naming Convention Your Agency Initials Course (type of intake in IR) (Page 16 in seed data booklet) Your Agency Initials Course (type of intake in IR) Pract (for practice case in IR, CP & OAP Last name # (One) (written out, FSFN will not allow a # in a name) First Name Alpha Designator FMHIIRPractOne, Barbara (AD) The Alpha designator must be used to provide each learner with their own case

FMHIIRPractTwo, Leroy D Naming Convention (Page 16 in seed data booklet) FN2, Leroy FMHIIRPractTwo, Leroy D In Curriculum In FSFN

FSFN seed data cases Buddy Sandra and Sam Maltreatments: There are allegations that the mother and father are heard fighting on a frequent basis and the children do not have clothes adequate for the cold weather. Jacqueline Assessment: There are allegations of medical neglect pertaining to the oldest child and hazardous conditions for all children. Buddy Removal and Placement and Adoptions: Buddy is brought to the ER by his grandmother and determined to have a spiral fracture of the arm and old healing fractures of the ribs.

FSFN seed data cases Angela Barbara Investigative Response, Case Planning, & Ongoing Assessment and Permanency (trainer led): The mother and father are alleged to be under the influence of drugs, the father allegedly is selling drugs from the home and the children are often left unsupervised. Barbara Investigative Response, Case Planning, & Ongoing Assessment and Permanency (practice): The children were alleged to be left home alone for 12 hours. When the parents finally arrived home they were drunk.

Why does there need to be duplicate seed data input? Angela & Barbara Follows the case flow process from investigation through dependency and case closure. Provides the opportunity for trainer guided and independent learner practice. Used for IR, CP, & OAP Due to the weekly refresh of the FSFN system. Each case (Angela & Barbara) needs 3 intakes/cases. For example: FMHIIROne, Angela A FMHICPOne, Angela A FMHIOAPOne, Angela A Why does there need to be duplicate seed data input?

FSFN seed data cases Andrea Stephen Institutional: There are allegations that Stephen was hit by his teacher. Rosemarie Request for Assistance: Rosemarie is blind in her left eye and ran away from home, her parents are homeless and in need of assistance. Andrea Child-on-Child Referral: Andrea and Jimmi were at Manny’s home and Manny told them to get on top of each other and showed them how to “hump”.

Wrap-up This is first in a series of open data windows to allow for the completion of data entry. There is no expectation for you to complete all data entry during this workshop. Rolling out the integrated curriculum can occur over the next six months. Support and ongoing guidance is available.