Submitting Events

How to Use this PowerPoint Explanation for each screen shot located in ‘notes’ section of every slide Look for blue markers that correspond to notes

General Information - Events Input of events are the responsibility of individual area unless otherwise discussed with Level Up Program Coordinator Events including the use of any contraband will not be considered for inclusion All events submitted for inclusion will enter a ‘pending que’ for approval by the Level Up Program Coordinator 3

Event Approval Approval of events is the responsibility of the Level Up Program Coordinator Events will be approved no later than seven (7) business days before an event’s scheduled start date Approval for events submitted within seven (7) business days before an event’s scheduled start date is not guaranteed A confirmation email will be sent regardless of approval/rejection no later than seven (7) business days before an event’s scheduled start date

Creating New Events Have an event that’s new to Level Up? ‘New Events’ are described as any event that has never previously been submitted in our system

Login/Register Visit ucalgary.ca/levelup Click Login and Register

Login/Register Sign in using your eID or IT Username NOTE: Staff can only go beyond this point once they’ve been given permission by the Level Up Coordinator.

My Level Up Land on ‘My Level Up’ page. NOTE: This page is important for participants, showing announcements, activity, current or new events relating to the Level Up program.

Events Menu Navigate to the top menu, hover over ‘Events’ and a drop down menu will appear. Events can be created in any of these browsing options.

Create Event Click the green ‘Create Event’ button

Event Form Event Name & Description: Avoid acronyms that might make it difficult for students to recognize on large calendar Location: Full building names and room numbers make it easy for students to use the interactive map Cost: Must always be a number figure Dates: 1. Dependent events recurring over multiple days/weeks and/or date ranges that require a single code for entirety of event (i.e. My First Six Weeks, Bystander Intervention Training) Input the Start and End date of the event Select which ‘Day(s) of the week’ the event will reoccur on 2. Independent events recurring multiple days/weeks that require different codes for each installment (i.e. Cinemania, Yoga in the Space) Create Event Locate on Calendar and/or list and open Click ‘Copy’ Repeat process and create new installment of event

Finishing Creating Event Pillars: Select pillars of wellbeing that are evident in your event. The blue question mark button provides a description of each pillar. Tags: Provide filters for ONEcalendar that allow students to find events that fit unique needs Registration Link: used to provide additional information for an event NOTE: Once and event is created, it will not instantly show up on the ONEcalendar. Your event will go into a pending que to be approved by the Level Up Program Coordinator, and a confirmation email will be sent out to those who registered an event, regardless of approval/rejection.

Questions, suggestions or edits? levelup.events@ucalgary.ca