Grauer and Barber Series Microsoft Excel Chapter Four 9/22/2018 Microsoft Excel

Chart Types A Chart is a graphical representation of data Chart Wizard Button A Chart is a graphical representation of data Excel will allow you to create a variety of charts Chart Types 9/22/2018 Microsoft Excel

Creating Charts Chart Wizard Button Use the Chart Wizard button on Standard toolbar to create charts Standard Toolbar 9/22/2018 Microsoft Excel

Chart Wizard Steps Highlight data to chart Click the Chart Wizard button from standard toolbar Follow 4 easy steps: Select Chart Type Select Chart Source Data Indicate Chart Options Indicate Chart Location (embedded or as new sheet) 9/22/2018 Microsoft Excel

Creating a Chart Highlight data to graph Click the Chart Wizard Button Highlighted Data 9/22/2018 Microsoft Excel

The Chart Wizard – Step One Indicate Chart Type 9/22/2018 Microsoft Excel

The Chart Wizard – Step Two Review and/or Change Content Range Retype Changes Here 9/22/2018 Microsoft Excel

The Chart Wizard – Step Three Enter various chart options Titles Tab 9/22/2018 Microsoft Excel

The Chart Wizard – Step Four Enter chart location As new sheet Or As object in (sheet location) 9/22/2018 Microsoft Excel

Pie Charts Two Areas of the spreadsheet are highlighted Labels for slices Numeric data or values If highlighting noncontiguous areas Point click and drag to highlight range Press CTRL and Drag over other range 9/22/2018 Microsoft Excel

The Drawing Toolbar The Drawing Toolbar has various buttons to include various shapes, textboxes, WordArt, Clipart, and other features Open drawing toolbar by Right-click any toolbar and click the drawing toolbar (checked means it will be displayed) WordArt TextBox Clipart 9/22/2018 Microsoft Excel

Hands-On Exercise One Open a previously saved spreadsheet Use File, Save to save the worksheet Enter the AutoSum command to summarize amounts Use the chart wizard to create a column chart Move and size chart Make changes to worksheet and review changes to spreadsheet 9/22/2018 Microsoft Excel

Hands-On Exercise One Click the chart and use chart type button to change type of chart Right-click chart area and make changes to the chart Create a clustered chart with 3-D visual effect subtype Right-click a toolbar and click the drawing toolbar (checkmark indicates on) 9/22/2018 Microsoft Excel

Hands-On Exercise One Use the Drawing toolbar buttons and create a textbox Use the Autoshapes button to insert other shapes from the drawing toolbar 9/22/2018 Microsoft Excel

Multiple Data Series Spreadsheet data has multiple ranges of categorical data Multiple Data Ranges Title Legend Category Labels 9/22/2018 Microsoft Excel

Hands-On Exercise Two Open a spreadsheet and change the name of the sheet by Right-clicking on the sheet name, typing in another name, and pressing enter Double-clicking on the sheet name will allow for renaming 9/22/2018 Microsoft Excel

Hands-On Exercise Two Highlight data ranges by pointing and dragging over range to graph Click the Chart Wizard button to create graph Follow steps one through four to complete chart Right-click sheet tab and choose create a copy to create duplicate sheet Rename the duplicate sheet by double-clicking on it and typing in another name and press enter 9/22/2018 Microsoft Excel

Hands-On Exercise Two Right-click the chart area and choose chart type and change the type of chart Use File, Print entire workbook to print entire content of file 9/22/2018 Microsoft Excel

Object linking and Embedding (OLE) Objects (like spreadsheets & graphs) can be embedded or linked into other areas or files Embedding inserts the object but does create a pointer back to original location One-way communication to source document Linking inserts the object and creates a pointer (link) back to original location Two-way communication to source document (Changes are always shown in target document 9/22/2018 Microsoft Excel

Object Linking and Embedding Chart selected and copied to clipboard 9/22/2018 Microsoft Excel

Object Linking and Embedding Paste Special (Link Option) 9/22/2018 Microsoft Excel

Object Linking and Embedding Use to Embedd Paste Link to link 9/22/2018 Microsoft Excel

Object Linking and Embedding Word Letter Spreadsheet Embedded in Word with Edit Paste Special Command Excel Chart Linked in Word With Edit Paste Special (Link button clicked) Command 9/22/2018 Microsoft Excel

Hands-On Exercise Three Enter Microsoft Word using Start, Programs, Microsoft Word Use File, Open to open a Word document Enter Microsoft Excel using Start, Programs, Microsoft Excel Use File, Open to open an Excel spreadsheet Highlight what you want to copy 9/22/2018 Microsoft Excel

Hands-On Exercise Three Use the edit, copy command to copy object to clipboard You can also right-click the object and choose copy Switch to other product to copy to (click on application on taskbar) Use Edit, Paste Special command to insert object Options include embedding and linking (paste link radio button) Use Edit, Links to show changes made to linked files Use File, Save to reflect changes in files 9/22/2018 Microsoft Excel