McKinney-Vento Homeless Directors Meeting Office of Grants Fiscal January 24, 2017

Agenda Interim Financial Reports Distributions Reports FY2017-18 Budget Submission Changes Key to the McKinney-Vento Program 2

Interim Financial Reports (IFR) The period of review as July 1, 2016 through December 31, 2016. Purpose of this report was for districts and CDE to determine the spending of grant funds through December 31, 2016. The report is system generated and should include the approved amounts on the budget, expenditures through December 31st and remaining available funds. 3

IFR Cont.’ Salary costs are lower than budgeted due to a late hire This report provides critical information that may identify areas on the budget that need revision: Salary costs are lower than budgeted due to a late hire Supplies are lower due to donations Consider submitting a budget revision if it is determined that the current budget lines need to be re-appropriated. Last day to submit a revision is March 31, 2017. Funds are awarded to address the needs of students during the year of the award. The grant does allow for a maximum of 15% carryover however do not forget these funds must be spent by September 30, 2017. 4

IFR – Summary Total Allocation-Expenditures-Amount Requested 5

IFR Cont.’ Allocation-Expenditures-50% Expenditure 6

Distribution Reports Can be found at: https://www.cde.state.co.us/cdefisgrant/grant_distribution_reports State and Federal Grant Distribution Reports Grant Payment Detail Report Grant Payment Detail Report - (Excel) 01/12/17 Grant Payment Detail Report Information - (PDF) 7/17/14 Fiscal Year 2016-17 NCLB Grant Distributions - FY17 (Updated 12/14/16) Competitive Grant Distributions - FY17 (Updated 12/21/16) SELECT THIS REPORT IDEA Part B Distributions - FY17 (Updated 12/21/16) IDEA Preschool Distributions - FY17 (Updated 12/21/16) 7

Distribution Report Cont.’ Code District/Agency Name ALLOCATION PAYMENTS TO DATE BALANCE 0020 Adams 12 Five Star Schools 35,000   0030 Adams County School District 14 24,375 0070 Westminster Public Schools 0123 Sheridan School District 2 0470 St. Vrain Valley School District RE-1J 0880 Denver Public Schools 1000 El Paso County School District 8 1420 Jefferson County School District R-1 1550 Poudre School District 30,000 1560 Thompson School District R2J 28,116 2000 Mesa County Valley School District #51 2690 Pueblo City School District No. 60 2790 Mountain Valley School RE 1 10,000 3120 Weld County School District 6 9035 Centennial Board of Cooperative Educational Services 40,000 9055 San Luis Valley Board of Cooperative Services 8

FY2017-18 Budgets The Excel budget file will be e-mailed out in March. Typically this has been e-mailed in May with the program documents however to assist your grant managers CDE will be providing them earlier. The due date will be determined and communicated when program reports are sent. 9

Changes in Key Personnel A reminder that changes in key staff at the program and fiscal level must be communicated to CDE. Jamie and our office should be made aware of all changes to ensure we have current e-mail addresses. Districts have changed their e-mail extensions which is also essential to provide. We are reminding programs so we can ensure program documents will be e-mailed to the correct individuals. 10

Questions – Contact Info Jamie Rife State Coordinator for the Education of Homeless Children & Youth 303-866-6930 rife_j@cde.state.co.us Marti Rodriguez Brittany Shores Office of Grants Fiscal Office of Grants Fiscal 303-866-6769 303-866-6911 rodriguez_m@cde.state.co.us shores_b@cde.state.co.us 11