The How-to-Guide for Using Word

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Presentation transcript:

The How-to-Guide for Using Word Microsoft Word The How-to-Guide for Using Word

Microsoft Word Microsoft’s version of a word processor. Word allows you to view, edit, format, save, and print. Initially released in 1983 as Multi-Tool Eventually simplified into Microsoft Word with a year

Opening Word When you open Word, your going to see two options Recent Files Templates for new documents Templates Pre-formatted documents Easy to Use Lots of options, including the same type Downloadable templates

Choosing a template Searchable Tags/Categories Examples: Education, Flyer, Résumé First “template” is the blank document Recommended for typing a paper

The Top Ribbon (Options and Tools) The top ribbon, or option and tools menu, is the most helpful component of Word Click through the mini-menu of: File, Home, Insert, Design, Layout, References, Mailings, Review, View, and Acrobat. More options will appear depending on the content On the right side, there is the Share options (Share = Collaborate) To share, the document must saved to a cloud service Allows for collaboration on a document that upload changes made and make a record

Home Ribbon Options Under the Home Ribbon, you have the basic options for the document Clipboard, Font, Paragraph, Styles, and Editing Font and Paragraph are the most important when typing a paper Font: Change the type, size, color, effects, and added features (super- and subscripts) Paragraph: Add bullets, indent, text alignment and direction If you click the Expanded Option Menu button at the bottom right of the Paragraph section, you’ll get added options like Line Spacing and Tabs Line Spacing is where you change to Double Space your paper Find and Replace: Can search and replace specific words or phrases

Insert, Design, and Layout Ribbons

Review and View Ribbons Spell and Grammar Check: Makes suggestions and corrections Word Count: Opens up in a dialogue box with some more details Comments: Embedded but digital only notes within the text Track Changes: Great to show who actually worked on the document The only reason to mention the View Ribbon is the Ruler Checkbox….Click it!

File Options Clicking “File” opens a new set of options “Info” displays info on your document (word count, last save, number of pages) “New” will create an entirely new document in a new window of Word “Open” allows you to find and open an already saved document “Save” and “Save As” will save the file. “Save As” allows you to change the name of the document as you save a new copy. “Save as Adobe PDF” changes the format to .pdf and restricts changes “Print” opens your print options (Change printers, layout, and print only specific pages)

Tips Once the Ruler is enabled, you adjust the spacing on bulleted lists To quickly change the indents of bullets, hit “Enter” to go to a new line and hit “Tab” to indent to a lower level Like here To undo the indent, hold “Shift” and then hit “Tab”