What you get with Office 365 Hybrid Donald Donais April 11th, 2018 What you get with Office 365 Hybrid Brian Caauwe

Brian Caauwe Manager at Avtex Email: bcaauwe@avtex.com Twitter: @bcaauwe Technical Editor: Professional SharePoint 2013 Administration Certifications MCM: SharePoint Server 2010 MCSM: SharePoint Fun Fact: Graduated Minnesota State University, Mankato Major: Computer Information Sciences Minor: Music

https://bit.ly/2JBRhzW Online Survey https://bit.ly/2JBRhzW

User Group Goal / Objectives Develop and support a local community focused on Microsoft SharePoint Technologies Educate user group members about SharePoint Technologies Transfer knowledge within the community Communicate best practices Introduce new products / solutions

MNSPUG Sponsors Dedicated Sponsors Annual Sponsor Avtex (www.avtex.com) Microsoft (www.microsoft.com) Softvative (http://www.softvative.com) K2 (http://www.k2.com) SharePoint User Group Support Sponsorships Levels: Gold Sponsorship - $500 Silver Sponsorship - $250 Wrox Press (www.wrox.com) O’Reilly (www.oreilly.com)

MN SharePoint Users Group Website SharePoint Resource Documents SharePoint Resource links RSS Feeds Meeting Schedule Past User Group Presentations Past User Group Recordings Sponsorship Information http://sharepointmn.com Email: sharepoint@sharepointmn.com

Social Networking Linked In group – The most interactive… includes job postings… Post Job Posting on the Jobs Discussion page https://www.linkedin.com/groups/1878792 Twitter tags - @MNSPUG and #MNSPUG Yammer – Minnesota SharePoint Users Group https://www.yammer.com/mnspug/

#SharingIsCaring Contact sharepoint@sharepointmn.com Upcoming Schedule #SharingIsCaring Contact sharepoint@sharepointmn.com Next Meeting May 9th, 2018 – User Case Studies Microsoft Technology Center, Bloomington, MN Check www.SharePointMN.com for updates! Ongoing Schedule 2nd Wednesday of every month 9:00 to 11:30 am Microsoft Technical Center – Edina

Local and Online Events SharePoint Saturday – Twin Cities – April 14th, Normandale Community College http://www.spstc.com/ Office 365 MN User Group – April 16th, MTC https://o365mn.eventbrite.com/ Dashboard in a Day – April 18th, MTC https://www.microsoftevents.com/profile/form/index.cfm?PKformID=0x37330070001 Wisconsin SharePoint User Group – April 18th, Waukesah WI or Skype https://www.eventbrite.com/e/april-wisconsin-sharepoint-user-group-tickets-44571985007 Bot in a Day – April 19th, MTC https://www.microsoftevents.com/profile/form/index.cfm?PKformID=0x371723786c4 App in a Day – May 1st, MTC https://www.microsoftevents.com/profile/form/index.cfm?PKformID=0x32451447cbc SharePoint Saturday – Chicago Suburbs – May 5th, Addison, IL http://www.spsevents.org/city/chicagosuburbs/spring2018 SharePoint Saturday – Nashville – May 5th, Nashville, TN http://www.spsevents.org/city/nashville/nashville2018 Nintex User Group – May 17th, MTC @ 4:30 https://www.meetup.com/Minneapolis-Nintex-User-Group/events/249028372/ SharePoint Conference North America – May 21st – 23rd, Las Vegas, NV (Discount Code HAASE or SUNDET) https://sharepointna.com Anything Else?

SharePoint Saturday Twin Cities When Saturday April 14th Where Normandale Community College Call to Action Register: https://www.eventbrite.com/e/sharepoint-saturday-twin-cities-spring-2018-tickets-42467764226 More Information: http://www.spstc.com

SharePoint Saturday Twin Cities

News and Updates

Office 365 Groups Expiration Policy Posted 03/14/2018 General Availability Requires Azure AD Premium More Information: https://techcommunity.microsoft.com/t5/Office-365-Blog/Azure-AD-Expiration-Policy-for-Office-365-Groups-is-Generally/ba-p/171816

PowerApps Studio for the Web Posted 03/21/2018 General Availability Deprecating authoring in Windows App June 1st More Information: https://powerapps.microsoft.com/en-us/blog/powerapps-studio-for-the-web-is-generally-available-for-production-use/

Planner Guest Support Posted 03/27/2018 Utilizes Office 365 Group External Access FINALLY!!! Roadmap Item: https://portal.office.com/AdminPortal/home?switchtomodern=true#/MessageCenter?id=MC132887

SharePoint Pages and News: Custom Metadata Columns Posted 03/27/2018 Modern Pages Site Pages News Pages Estimated Release: April 2018 Roadmap Item: https://products.office.com/en-us/business/office-365-roadmap?filters=&featureid=27251

Site Themes for Classic Sites Posted 03/27/2018 Modern Theme for All Sites Classic Modern Estimated Release: April 2018 Roadmap Item: https://products.office.com/en-US/business/office-365-roadmap?filters=&featureid=27252

SharePoint Admin Center Improvements Posted 03/28/2018 Coming Soon (Targeted Release in 4-8 weeks) Export Site Information to CSV Custom Views Search Improvements Site-level Sharing Improved Email Layout More Information: https://techcommunity.microsoft.com/t5/SharePoint-Blog/Coming-soon-to-the-new-SharePoint-Admin-Center/ba-p/177139

Business Applications 2018 Release Posted 03/29/2018 Common Data Service Updates Canvas Apps Model-Driven Apps Upcoming Updates PowerApps Flow More Information: https://flow.microsoft.com/en-us/blog/spring-launch-2018-on-demand/

Office Mix Retiring Posted 04/03/2018 Retiring May 1, 2018 Migrate to Stream or Download Message Center: https://portal.office.com/AdminPortal/home?switchtomodern=true#/MessageCenter?id=MC133345

SharePoint Online Management Shell Posted 04/04/2018 Version 16.0.7521.1200 New cmdlets Get-SPOUnifiedGroup Set-SPOUnifiedGroup More Information: https://dev.office.com/blogs/new-sharepoint-csom-version-released-for-Office-365-march-2018 Download: https://www.microsoft.com/en-us/download/details.aspx?id=35588

Microsoft Stream – April 2018 Update Posted 04/04/2018 Tier-C compliance Spotlight videos on home page Cloud recording for meetings in Teams (soon) Transcription Editing Seamless SSO with Teams Admin Permissions Create Channels Upload Videos More Information: https://techcommunity.microsoft.com/t5/Microsoft-Stream-Blog/New-Stream-Features-April-2018/ba-p/179482

Microsoft Teams & Skype Admin Center Posted 04/04/2018 Unified Portal Rollout in stages over next coming weeks Messaging Policies Guest Messaging Federation Audio Conferencing More Information: https://techcommunity.microsoft.com/t5/Microsoft-Teams-Blog/Announcing-the-new-Microsoft-Teams-amp-Skype-for-Business-Admin/ba-p/179534

Microsoft Teams – April Update Posted 04/05/2018 Importing Skype Contacts Unified Presence Out of Office Message Skype Chat Interop Improved Call Notification More Information: https://techcommunity.microsoft.com/t5/Microsoft-Teams-Blog/What-s-new-in-Microsoft-Teams-April-update/ba-p/179801

Test Flow Action Seen on 04/05/2018 New Button in Edit Flow screen Testing Perform Trigger Use existing run data

SharePoint Online Social Capabilities Posted 04/06/2018 June 2018 Company Feed Read-Only Remove Newsfeed in tenant admin Alternatives Team News Communication Sites Yammer More Information: https://techcommunity.microsoft.com/t5/SharePoint-Blog/In-June-2018-we-re-making-changes-to-the-native-social/ba-p/178430

Site Scripts & Site Designs Posted 04/10/2018 New Actions Regional Settings External Sharing Content Types Columns Views Join Hub More Information: https://dev.office.com/blogs/sharepoint-site-scripts-and-site-designs-april-2018-release Templates: https://github.com/SharePoint/sp-dev-site-scripts

SharePoint 2013 Mainstream Support Ended 04/10/2018 Requires SP1 Extended Support through 4/11/2023 More Information: https://support.microsoft.com/en-us/lifecycle/search?alpha=sharepoint%202013

Hybrid Services

noun | hy·brid | \ ˈhī-brəd \ 3b: something (such as a power plant, vehicle, or electronic circuit) that has two different types of components performing essentially the same function.* * source: https://www.merriam-webster.com/dictionary/hybrid Definition

On-Premises Office 365

Migration Management Search Calling Bridge Building a bridge between your on-premise architecture and the Microsoft Cloud. Examples: Migrations of mailboxes and user contacts Search both on-premise and cloud resources for long term migrations Utilizing on-premise PSTN for cloud users Management of on-premise properties extended to the cloud Bridge Calling

Cloud Services Storage Archiving Data Access Extension Extending capabilities and services from the cloud that won’t be available on-premise Examples Flow business processes initiate from external SaaS solutions but gather information from on-premise sources App Launcher visibility in SharePoint Move storage to the cloud Archiving mailboxes Archiving Data Access

Hybrid Exchange

Architecture Architecture

Unified Global Address List Coexistence Coexistence Unified Global Address List Free / Busy Delegation Mail flow Outlook Web App

Archiving Archiving Primary Mailbox Online On-Premise Archive Mailbox Autodiscover picks up online archive mailbox and adds to Outlook Archiving

Migration Migration Mailboxes Content Permissions Offboarding Public Folders After all user mailboxes Single migration batch Migration

Management Management On-Premise Management Server Update on-premise Active Directory Attributes No server licensing after mailbox role removed

Mobile Security Mobile Security Hybrid Modern Authentication Required Secure Mobile Devices with EM+S Azure Conditional Access Intune Policies Mobile Devices don’t touch on-premise servers

Scenarios Scenarios Bridge Staged Exchange Migration Extension Mailbox Management Mobile Security Online Archive Scenarios

Hybrid Skype

Architecture Architecture

Coexistence Coexistence Shared SIP namespace User discoverability Exchange Integration Unified Messaging Conversation Archiving

Migration Migration Users Contact List (up to 250) Permissions Offboarding NOT migrated Meetings Migration

Scenarios Scenarios Bridge Staged User Migration Long Term Coexistence Extension Cloud User + Local PSTN Skype Broadcast Scenarios

Break BREAK :: 10:30 – 10:40

Hybrid SharePoint

Base Requirements Base Requirements 2013 / 2016 Registered Office 365 Tenant Registered Domain UPN Domain Suffixes Synchronizing Accounts Assigning Licenses Base Requirements

OneDrive OneDrive 2013 / 2016 Redirection No Content Migration Audience Targeting Requirements App Management Service Managed Metadata Service User Profile Service On-premise My Site Host Enables Hybrid Profiles

Sites Sites 2013 / 2016 Followed Sites Centralized Online JUST Sites (Not Documents) No Migration Audience Targeting Requirements App Management Service Managed Metadata Service User Profile Service On-premise My Site Host Enables Hybrid Profiles Hybrid App Launcher Sites

App Launcher App Launcher 2013 / 2016 Adds Tiles Delve Office 365 Video Custom “Pinned” Tiles Requirements Hybrid Sites Exchange Online Mailbox App Launcher

Search Search 2013 / 2016 Cloud Hybrid Search Adds On-Premise content to cloud search index SharePoint File Shares Websites Business Data Limitations 1TB storage = 1 million indexed items 1 Cloud SSA per farm Cannot “cloud enable” existing SSA Recommendations Unique Content Source Names Test with separate Search Center

Search Search 2013 / 2016 Reduces Server “Hardware” Requirements Analytics Component Index Component Content Process Component Increases Bandwidth Requirements Limitations / Configurations 1TB storage = 1 million indexed items Duplicate User Profiles Change Result Sources IsExternalContent managed property

Search Search 2013 / 2016 Federated Search Leaves cloud content and on-premise separate Configurated Search Experience Inbound Outbound Multiple Result Sources

Taxonomy Taxonomy 2013 / 2016 Managed Metadata Copy existing term groups (Copy-SPTaxonomyGroups) Retains internal IDs Does NOT copy group permissions Content Types Copy existing content types (Copy-SPContentTypes) Replication from SharePoint Online Enable with Hybrid Picker Remove with PowerShell (Stop-SPTaxonomyReplication) Hybrid taxonomy requires the November 2016 public update or later. Hybrid content types requires the June 2017 public update or later. Taxonomy

Self-Service Site Creation 2013 / 2016 Self-Service Site Creation Site Creation Redirection to Online Modern Team Site Creation Page Audience Targeting Configurations Enabled with Hybrid Picker Configured through Central Administration

Auditing Auditing 2016 In “Preview” Uploads Logs to Office 365 Search audit log through Compliance Center Enabled with Hybrid Picker Starts Microsoft SharePoint Insights service Auditing

Migration Migration

Scenarios Scenarios Bridge Sites Search Taxonomy Extension OneDrive App Launcher Self-Service Site Creation Scenarios

Hybrid Business Apps

Data Gateway Access On-Premise Sources SharePoint File Shares SQL + other BI data sources Same gateway technology PowerApps Flow Power BI Limitations Not available for Business Premium subscriptions

PowerApps Register Gateway Create Data Source Use Data Source

Register Gateway Create Connection Use Connection Flow

Power BI Register Gateway Create Data Source Use Data Source Scheduled Refresh (Power BI Pro) Power BI

Scenarios Extension PowerApps Flow Power BI Scenarios

Thanks for coming! Last But Not Least Please Fill Out Evaluations Drawings for Giveaways Online Participants Eval http://bit.ly/MNSPUGOnlineSurvey Today’s Presenters: Brian Caauwe Thanks for coming!

Resources Exchange Hybrid: https://technet.microsoft.com/en-us/library/jj200581(v=exchg.150).aspx Skype Hybrid: https://docs.microsoft.com/en-us/skypeforbusiness/skype-for-business-hybrid-solutions/skype-for-business-hybrid-solutions SharePoint Hybrid: https://support.office.com/en-us/article/SharePoint-Hybrid-4c89a95a-a58c-4fc1-974a-389d4f195383