AIS Edge November 19, 2007

Goals for the Morning Session To enable teachers to make changes to students’ AIS immediately To provide a refresher as to what AIS are according to our district plan Review mandated notification (office will generate all letters) Review how to enter and exit AIS students following the established criteria Product outcomes for the morning: Accurate data Entering progress notes for individual students Directly entering or exiting students in AIS Edge based on assessments Monitor with support every five weeks

8:00 – 11:30 Agenda Review the district AIS policy Meet in small groups to review policy Clarify mandatory parent notification procedures Individually review current data in the system for accuracy of your class list In the High School, guidance counselors will assist the discussion to help overcome the scheduling difficulties Update your students’ AIS records to make your class list accurate Product from this session: Accurate AIS class list based on my building’s entry and exit criteria

Possibly helpful Table of Contents for this PPT How to get into AIS Edge – slide #5 How to view the AIS Policy – slide #6 How to find your class list – slide #10 How to change an existing student record – starts on slide #21 How to end a student – slide #37 How to find and enter a new student – starts on slide #42

Getting Started Log into Clear Track from the district web site

Getting Started Click on the green “View AIS Policy” button

Getting Started Review the district AIS policy –Meet in small groups to review policy Clarify mandatory parent notification procedures Parents need to be notified when students enter or exit AIS Parents need to be notified if there are changes to the student’s service

Go back to “Main Menu” by closing the AIS Policy window button

Before we start changing information, a couple of important points. . . This program is not a Windows program and does not have a similar interface There is NO back button There is no “edit – undo” button If you delete something, it is gone.

Getting Started Click on “AIS Class List”

Getting Started Click on the green “Reset Form” button OR Make sure the year is set to 2007. You should only have to do this once.

Next, make sure the “Active” box is checked next to “Intervention Status.” This shows you the students who are currently assigned to you. (Clicking “both” shows you all the students you’ve had during this school year.)

Elementary Teachers Students are listed by case manager Case manager is the teacher to whom the student is assigned (homeroom), but not necessarily the one who provides the service

Middle School Middle School students are listed by the teacher who is their service provider and the classroom teacher should be listed first

High School High School students are listed by the teacher who is their service provider Guidance counselor is listed as “Case Manager” Classroom teacher is listed as the second provider

Click on the down arrow A list of all district providers will come up

Find your name. If you type the first letter of your last name, the window will scroll down automatically. Click on the box with your name in it Click on “Save” in the upper left corner

Click on the purple blinking “Refresh Browse” box

Names of students you service are listed for you to review and update. Click on the “hide criteria” button to see more of your list Click on the “View All” button if you have more than one page of students

You should see something like this You should see something like this. Notice the pencil in front of each student’s name.

To CHANGE Info on a Student Click on the pencil in front of their name

The individual record for one student and one subject will come up

Make the changes you need to: Intervention –click the down arrow and a window will come up with your choices What you choose depends on your building AIS plan

Make the changes you need to Start Date –click the calendar button and choose a start date Intensity – choose high, moderate, or low (low=monitor)

Make the changes you need to Duration – how often the student is seen Degree – how the student is grouped for AIS Schedule – when student is seen

Make the changes you need to Standard Area – subject Entry Criteria – you may choose as many as you like, but will have to give evidence for up to 3

If your assessment measure is a NYS test, click on “Load Existing Test Data”

If the test is listed there, click on the button in front of it If the test is listed there, click on the button in front of it. It will automatically load the data for you. If not, you’ll have to enter it manually.

If you need to enter the assessment data manually Assessment Measure-click on the down arrow next to “Assessment Measure 1” A list of state and district assessments will come up

You probably want to check on either “State Tests Only” or “Districtwide Assessments” to focus your search

Click on the type of assessment you are recording

Add other information – date (use calendar), test score, and standard met (use down arrow - only if a state test – if local assessment, leave blank)

Repeat this process for each assessment you are reporting (up to 3 assessments) Fill out “Service Provider” and/or “Case Manager” fields using the down arrows and pop-up menus.

Click on the first letter of the last name, and click the gray box to select

Use down arrows to choose the school, location of the AIS service, and funding. Ask your administrator what to choose for funding

OPTIONAL - Use the drop down menu to choose a 1st Quarter Progress comment and/or add comments of your own in the box. This information is for the student’s next teacher and not available to parents.

If you need to END a student’s service, scroll all the way to the bottom of the page

Enter information for the following fields either manually or by using the gray “load existing test data” button: Exit Assessment (up to 3 measures) Date of the assessment Exit score Exit standard met (only if NYS test) Exit criteria This is a long list and there is no easy way to get this info till you know what you’re looking for. When you know what you’re looking for, you can type the first letter of the line you want and it will scroll down to that point. Date service ended (Screen shot on next page)

After you make all the changes you need to, go to the top of the screen and click on SAVE!

You should be back to your class list Now you can choose another student, OR If you need to add a student to your AIS list; Click on “Main Menu”

To Find a Student You Need to Add to your AIS list…. From the Main Menu, click on AIS

If you know the student’s ID#, enter it and click enter (This is one time the enter key works!) If not, click on “list”

The “active” box should be checked The “AIS Student” box should be unchecked Type a few letters of the student’s last name in the “last name begins with” box Then click the blinking purple “Refresh Browse” button

Click on the student you want

This shows you the student’s current AIS records Buttons from the “Status” row show you other interventions the student has had

Very Helpful Hint To set your personal options, click on “AIS Options” This allows you to set the options that remain the same when adding students

Change any field where the information stays the same for several students. Use the down arrow buttons where indicated Click “SAVE” when done

Click on “Create AIS”

All of the info that you saved in AIS Options should be filled in for you!

You’ll need to put in the Assessment Info and whatever other fields were not pre-set You can use the directions for changing a student previously shown in this PPT (starts on Slide #20) Click “SAVE” when done

Clicking “Save” takes you back to the same student’s records To get a new student, enter the student ID or click on List and type in a new last name

Notes AIS Edge is updated from SASI every month, so student information should be current If it isn’t, inform your administrator Reports will be generated to keep track of students’ AIS changes High School Guidance will run a report once a week based on entry and exit information MS will run a report every five weeks Elementary will run a report every ten weeks

Things to work on today: Make sure that students are listed appropriately by the teacher who is providing the service Services being provided are correct Assessment scores are included in student information Enter progress notes on select students How to load NYS test data How to load local test data

Survey on the staff development will be available on web site following the sessions