Introduction to Ms-Access Submitted By- Navjot Kaur Mahi, Class- BCA-4, Roll No
Ms-Access Definition MS Access is defined as a database computer program by Microsoft used to organize and use information for home or business. An example of MS Access is a program for keeping detailed notes about all your business contacts.
Introduction Microsoft Access is a Relational Database Management System (RDBMS) designed primarily for home or small usage. Access is Known as a Desktop database system because it’s functions are intended to be run from a single computer. This is in contrast to a server database application (such as SQL server),where it is intended to be installed on a server then accessed remotely from multiple client machines.
FEATURES OF MS-ACCESS 1. Ideal for individual users and smaller teams. 2. Easier than client-server database to understand and use. 3. Import and export to other Microsoft Office and other applications. 4. Ready templates for regular users to create and publish data. 5. Allows building and publishing Web databases effortlessly. 6. A user friendly feature ‘Tell Me’ for assistance. 7. Allows developers to create custom solutions using VBA code. 8. Hide/Show option for Ribbon. 9. Allows users to Report View Eliminates Extra Reports. 10. Allows output Reports in PDF format.
COMPONENTS OF MS-ACCESS 1.TABLE- To store your data in your Database. 2.QUERIES- To ask questions about information stored in your Tables. 3.FORMS- To allow you to view data stored in your tables. 4.REPORT- To allow you to print data based on queries/tables that you have created. pages 5.PAGES- data acsess pages (DSP) displays the shortcut database. 6.MACROS- for automatic work of database. 7.MODULES- for advance work of database,for example test the data in the complex state.
Steps to Start Ms-Access START ALL PROGRAMME MICROSOFT-OFFICE MICROSOFT-ACCESS 2010
PARTS OF MS-ACCESS WINDOWS
Database Definition A database is a collection of information that is organized to that it can easily accessed, managed, and updated. A database is a set of related data that has a regular structure that is organized in such a way that a computer can easily find the desired information. A database is a collection of related data.
Methods of creating a Database Database wizard ( Through easy, the wizard offers limited options to customize the database) Using a template ( This method works best if one can find and use a template that closely matches the specific requirements). Creating a Database directly (This is more flexible method, but it requires one to define each database element separately).
Database Architecture
Example of Database
Steps to create Database 1.Analyze Data 2.Categorize of Data 3.Division of Tables 4.Assigning Field Name 5.Identifying Data Types 6.Creating Tables 7.Primary Key 8.Relationships 9.Entering Data in Tables 10. Creating a Form 11.Designing Forms 12.Form Options 13.Understanding Queries 14.Query Criteria (Simple + Complex) 15.Generating Reports 16.Designing Reports 17.Final Assessment
Steps to Create Blank Database 1.Start Access.
2.Click the “Blank desktop database” template. 3. Type a file name for the database you’re about to create.
4.Choose the folder where you want to store your database. 5.Click the big Create button (under the File Name box).
Tables Tables store information. Tables are the heart of any database, and you can create as many tables as you need to store different types of information. A fitness database could track your daily running log, your inventory of exercise equipment, and the number of high-protein whey milkshakes you down each day, as three separate tables.
Customize the Table in Two ways- Design view lets you precisely define all aspects of a table before you start using it. Almost all database pros prefer Design view. Datasheet view is where you enter data into a table. Datasheet view also lets you build a table on the fly as you insert new information.
Steps To Create Simple Table- 1.To define your table, simply add your first record. 2.In the datasheet’s rightmost column, under the “Click to Add” heading, type the first piece of information for the record
3. Press Tab to move to the next field, and return to step 2. 4.It’s time to fix your column names. Double-click the first column title (like Field1).
5. Type a new name, and then press Enter. 6.Press Ctrl+S or choose File→Save to save your table. 7.Type a suitable table name, and then click OK.