Website-Based Content Management System Employee-Led Training Christina Ferrante Webmaster / Systems Analyst Presented By Job Openings Manager

T RAINING D ELIVERABLES PowerPoint Presentation User-Guide Documentation Instructional Modules

G OALS Establish importance of communication Develop understanding of terms Explain procedural process Why are we here?

Communication

A BSENCE OF I NFORMATION Phone In-Person

Definition of Terms

C = Content Definition A software system which manages and controls the editing & storage of files M = ManagementS = System W HAT IS CMS?

CMS L OGIN L OCATION

CMS L OGIN P AGE

CMS L OGIN I NFORMATION Username & Password Determined by Webmaster Provided after completion of successful training Case-sensitive Unique to each user Not to be shared between staff members

CMS O VERVIEW

CMS U SER N AVIGATION M ENU

N AVIGATION M ENU L INKS Site Provides a list of all active pages within the City website Reports Webmaster privileges only – not applicable Documentation External link to a pdf user-guide provided by Savvy Job Openings Human Resources Staff - only Add, edit, remove employment opportunities Agenda/Minutes City Clerks Office, Board, Commission, & Committee Staff - only Log Out Add, edit, remove agenda & minutes files Exit content management system & return to normal view of City website

Job Openings Manager

J OB O PENINGS L INK

O BJECTIVES – J OB O PENINGS 1. Position Type 2. Position Title 3. Recruitment # - if any 4. Application Deadline - if any 5. Job Flyer – pdf file 6. Submit

J OB O PENINGS U PLOAD M ANAGER

A DD A J OB O PENING

P OSTING T IPS Never Use All Caps This gives the effect of shouting Calendar Date MM/DD/YYYY Example: February 21, 2009 = 02/21/2009 File Type to Upload PDF document Correct naming convention = no spaces or illegal characters Difficult to read on screen # $ % & * ( ) + =. ?, / \ { } [ ]

J OB O PENINGS U PLOAD M ANAGER

E DIT J OB O PENING Error made in original posting Spelling Wrong position type (Full time, Part time, Temporary) Application deadline has changed Posted job flyer is incorrect or has been updated since original was added Click the [ edit ] link to amend the posting

E DITING W INDOW Existing information Change / remove PDF file Delete original file to add a new one Submit to save

R EMOVE A P OSTING

F INAL S TEP Check all information for accuracy Close Job Openings List Manager window Log out of main CMS window Navigate to Job Openings page of City Website Select the position type and click GO

C HECK THE J OB O PENINGS P AGE

W HAT S N EXT ? User-Guide Documentation Interactive Instructional Module

Questions?