The Lone Star College System 13 Locations spread across 1,400 square miles 5 Colleges 2 University Centers 5 Centers System Office & Training Center 4,800 employees 152 OTS Staff 80,000+ Students 62,476 Credit 19,250 Non-Credit $420 million bond project 21 new buildings on 10 sites in 18 months! 1

Challenge –Coordinate core IT infrastructure –Meet instructional needs –Provide innovative classroom technologies Go beyond the normal involvment –Become a partner that adds value to the project –Learn how the process really works Establish and document standards –Think outside the box – focus groups with students, faculty and staff –Evaluate all options before setting a standard –Make sure to get documented buy-in from everyone Intergrate IT into the Process 2

Technology Project Manager General Contractor MEP Specialty Consultants Facilities Architects Project Manager IT STAFF NETWORK SERVICES PROVIDER VoIP VENDOR A/V CONTRACTOR NETWORK SERVICES APPLICATIONS DEVELOPERS CABLING VENDOR END USERS DATA NETWORK PROVIDER Select the Right Design Firm IT Professionals do not have the right skills to handle large construction projects Choose an IT construction consultant that does Three stage RFP Process Written responses with sample design packages Formal presentation Detailed reference checks and site visits if possible 3 The consultants are not a Vendor! They are an extension of your IT organization for the duration of the projects.

Be invoved in the bidding process for each building Make sure section 27 identifies your standards Review all subcontractors to make sure they have the standards document, and have written acknowledgement Meet with the General Contractor and your Project Team Design for Growth! IP Backbone Network Establish Standards CATV/MATV SecurityOverhead Page Ground Bar 4-6"Riser Cores Equipment and Cable Racks Ladder Rack 4

IP Network Convergence Voice Systems Data Devices Video Distribution Building Automation Security Video Technology Vision Needed Engage Multiple Teams and Constituencies Impact on Data Center, Backup Systems, WAN Other System-Wide Technologies: Conferencing Servers, Mass Notification Systems Technology Friendly Space 5

Square Footage is rarely a meaningful predictor of technology costsSquare Footage is rarely a meaningful predictor of technology costs Headcount X 1.15 = Telephone CountHeadcount X 1.15 = Telephone Count Headcount X 1.25 = Cable CountHeadcount X 1.25 = Cable Count Square Footage / 20,000 per = Number of Technology ClosetsSquare Footage / 20,000 per = Number of Technology Closets Budget GuidelinesBudget Guidelines VoIP Phones:$1,000 per telephone * VoIP Phones:$1,000 per telephone * Call Centers / Trading:$2,500 per position minimum Call Centers / Trading:$2,500 per position minimum Nurse Call:$2,500 per bed minimum Nurse Call:$2,500 per bed minimum Cabling: $500 to $650 per outlet Cabling: $500 to $650 per outlet Data Centers: $150 to $700 per foot Data Centers: $150 to $700 per foot IP Networks:Wild Card! IP Networks:Wild Card! Audio / Visual$ -0- to Millions * Audio / Visual$ -0- to Millions * Designs and Budgets 6

Intergrate IT schedules into the construction planning groups main schedule Managing the Schedule Create Detailed Plan for Opening 7

Expect the unexpected Phase I Excavation – know your fiber locations, and when the contractors are close to them Have emergency repair contracts ready! Be Prepared for Problems 8

1.Establish IT standards for construction – Use for all projects large or small 2.Make sure you are part of the project team from start to finish – Be Engaged! 3.Enforce your standards – thats why you set them! 4.Manage the IT Project Budgets 5.Prepare for the unexpected – It will happen! 6.Select Partners not Vendors – There is too much at risk Take a ways! 9 Shah Ardalan, Vice Chancellor/CIO, Technology Services Link Alander, Associate Vice Chancellor Technology Services Lone Star College System