Presenters’ Contact Information Lee Bennett MWBE Program NYS Office of General Services lee.bennett@ogs.state.ny.us (518) 486-9284 Susan Buckman Division of Minority and Women Business Development NYS Empire State Development sbuckman@empire.state.ny.us (518) 292-5251 Wendell Ramat-Ponce Division of Minority and Women Business Development NYS Empire State Development wrponce@empire.state.ny.us (518) 292-5250 Nancy Fisher Division for Small Business NYS Empire State Development nfisher@empire.state.ny.us (518) (518) 292-5240 OGS Website: www.ogs.state.ny.us

History and Background NYS Executive Law Article 15-A Executive Order No. 8 MWBE Executive Leadership Council and Corporate Roundtable

State Agency Responsibility Annual goal plan Annual and quarterly reports Establishing agency wide goals Assessing procurement process to identify Opportunities Setting goals in contracts Outreach and recruitment Ensuring agency and contractor compliance

Certified Minority and Woman Owned Business Enterprises Directory of Certified Minority and Woman Owned Business Enterprises

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ESD’s Role in Procurement Publishing the New York State Contract Reporter (NYSCR) on a weekly basis – www.nyscr.org Providing procurement guidance, information, and referral to resources to help small businesses access government procurement opportunities. SALES ARE JOBS! Other statutory responsibilities under Omnibus Procurement Act 11

Unacceptable Ad Language Automotive Purchase, Repair, Rental & Leasing Solicitation 2007 4WD 3500 DUMP TRUCK Description: ABC Agency has entered into an agreement to purchase a 4WD 3500 dump truck from a business under its Discretionary Authority pursuant to the New York State Finance Law Article XI, section 163, subdivision 6.  As such, this transaction does not represent a procurement opportunity for other potential vendors and therefore, no competitive bids are being solicited at this time. This notice is intended to fulfill the requirement for giving notice of a discretionary purchase. 12

The ad must invite competition ABC Agency expects to purchase “widgets” under their discretionary authority on DATE. For more information about this procurement opportunity contact John Smith, Purchasing Officer, ABC Agency at 518-474-0000. The ad must appear in the NYSCR for the 15 day statutory period – any questions regarding this requirement, call OSC Contracts Unit. 13

A “best practices” example… Construction & Maintenance Solicitation   AWNINGS Description: Supply and install two structural, foam core, aluminum awnings with skylights.  Approximate size for each awning is 40’ x 17’.  Prevailing wage rates apply to this project.  Vendor must be insured.  To submit quotes contact Richard Smith at 123-456-7890. This project will be awarded under ABC agency’s discretionary purchasing authority and as such a formal bid opening will not be held.  We will accept written or faxed quotes.  Please call Richard Smith for the project details. Proposal Due:  4/15/2008      Contract Term:  One time purchase   Location: ABC agency, 123 Main Street, Albany, NY 14

Best Practice Documents Examples of Best Practice Documents 15

Sample Policy Statement: Best Practice: Sample Policy Statement: It is the policy of the (Insert Agency Name) to comply with provisions of Article 15-A of the New York State Executive Law (Participation by Minority Group Members and Women with Respect to State Contracts) and the rules and regulations contained within 5 NYCRR Parts 140-144, and to ensure that minority group members, women and New York State certified Minority and Women owned Business Enterprises (M/WBE's) are given maximum practical opportunities to participate in (Insert Agency Name) procurements involving equipment, supplies, services, design, and construction. 16

Best Practices (Cont’d) Sample forms: (see handouts) MWBE Utilization Goal Requirements Contractor EEO Requirements Staffing Plan Workforce Employment Utilization Utilization Plan Request for Waiver MWBE Monthly Compliance Report 17

Questions and Answers ?

Presenter’s Contact Information Lee Bennett MWBE Program NYS Office of General Services lee.bennett@ogs.state.ny.us (518) 486-9284 Susan Buckman Division of Minority and Women Business Development NYS Empire State Development sbuckman@empire.state.ny.us (518) 292-5251 Wendell Ramat-Ponce Division of Minority and Women Business Development NYS Empire State Development wrponce@empire.state.ny.us (518) 292-5250 Nancy Fisher Division for Small Business NYS Empire State Development nfisher@empire.state.ny.us (518) (518) 292-5240 OGS Website: www.ogs.state.ny.us 19