Lesson 1: Understanding Microsoft Office PowerPoint Microsoft PowerPoint

Learning Goals The goal of this lesson is for students to successfully explore and describe the PowerPoint window and to create a new blank presentation. The student will save the presentation, edit the presentation and properly exit the program.

  Learning Objectives On completion of this lesson, students will be able to do the following: Start Microsoft Office PowerPoint 2010 Explore the PowerPoint window Create a new blank presentation Navigate a presentation Change text in the Outline/Slides pane Reverse one or more actions Change and add text in the slide pane Change presentation views Save a presentation

Uses of PowerPoint Uses of PowerPoint: PowerPoint presentations consist of a number of individual pages or "slides". Slides may contain text, graphics, movies, and other objects, which may be arranged freely. The presentation can be printed, displayed live on a computer, or navigated through at the command of the presenter. http://en.wikipedia.org/wiki/Microsoft_PowerPoint

Parts of the PowerPoint Window Slide Area – Shows a large view of the slide you are currently working on. c

What is a “slide”? Individual pages in a PowerPoint presentation The default orientation of the slide is in landscape layout. (wider than tall) Text, graphics and/or pictures are added to the slide to enhance its appeal.

Changing and Adding Text in the Slide Area Click in an object to edit it. Close Edit mode by clicking outside of the text object area.

Parts of a PowerPoint Window c Slides Pane – Provides a miniature version of all of your slides in order. Outline Pane – Displays the content of each of your slides in the form of an outline.

What is the Outline Pane? The Outline pane allows the user to concentrate on the content of the slide rather than the design aspect of the slide. A slide can be edited in either the Outline tab or the slide pane. Demonstrate how to scroll through slides using the Outline tab. Demonstrate how to edit a slide using the Outline tab. Demonstrate how to edit a slide using the slide pane.

Parts of the PowerPoint Window Notes Area – Allows the presenter to add notes to the presentation. c

What are “speaker notes”? Notes can be added to your Microsoft PowerPoint presentation to jog your memory while you are delivering the presentation. PowerPoint notes are not viewable by members of your audience. Print a “Notes” page to refer to during the presentation.

Creating a Presentation PowerPoint opens with a blank presentation. Create a NEW presentation under the FILE tab. Start with a blank presentation, start with a theme, or start from a template. Demonstrate how to start a new presentation by clicking New under the File Tab. Demonstrate how to start a new presentation from a template by clicking From Installed Design in the New Dialog Box. Demonstrate how to start a new presentation from a Template by clicking From Office.com Template in the New Dialog Box. Demonstrate how to open an existing presentation by choosing open from the File Tab.

Creating a New Slide Slides can be placed at any position in the presentation. By default, PowerPoint has nine different slide layouts. Insert a new slide immediately after the active slide by clicking the New Slide button on the Home Ribbon. Explain that new slides can be placed at any position in the presentation. Explain that, by default, PowerPoint has nine different slide layouts. Scroll through the various choices and explain the layout types. Demonstrate how to insert a new slide immediately after the active slide by clicking the New Slide button on the Home Ribbon. Explain that the position of the new slide can be changed by clicking the slide that you wish for the new slide to appear after, and then inserting a new slide. Demonstrate how to insert a new slide in the middle of the presentation.

What are “handouts”? You can print your presentation in the form of handouts — with one, two, three, four, six, or nine slides on a page — that your audience can use for future reference.

Changing Presentation Views Change how you view your presentation using the options on the View Ribbon or using the view shortcuts in the lower right corner of the screen.

Presentation Views Normal View Slide Sorter View Normal View – The main editing view, where you write and design your presentations. Slide Sorter View- Gives you a view of your slides in thumbnail form. This view makes it easy for you to sort and organize the sequence of your slides as you create your presentation. Slide Sorter View

Presentation Views Reading View Slide Show View Reading View – Use reading view to deliver your presentation not to an audience but instead to someone viewing your presentation on their own computer. Slide Show View- Use Slide Show view to deliver your presentation to your audience. Slide Show view occupies the full computer screen. Demonstrate how to switch views using the View Ribbon. Demonstrate how to switch views using the View Commands in the Presentations Groups on the View Ribbon. Demonstrate how to modify text in the Outline and Slide pane. Demonstrate how to select slide miniatures in the Slide tab of the Outline and Slides pane Demonstrate how to work with the slide and its design in the Slide pane. Demonstrate how to add speaker notes to slides in the Notes pane. Demonstrate how to preview an entire presentation as slide miniatures. Demonstrate how to reorganize the slides in the presentation. Demonstrate how to add speaker notes in the Notes pane. Demonstrate how to add graphics as notes in the Notes pane. Demonstrate how to preview slides as an electronic presentation. Slide Show View

Saving a Document Why save a presentation instead of just recreating it? Use “Save” to resave a document. Use “Save As” to save a document with a new name, a new file type or in a new location. Power outages, computer problems, annoying sisters, curious dogs… any of these can cause you to lose a document! AutoSave and AutoRecover might help in case of a saving emergency. Save frequently!!

Choosing a File Name You can save a file with up to 260 characters!! Regardless, your file name should be as short and descriptive as possible. Why??? You can’t use the following characters in a file name: \ / ? : * " > < | Get even more organized by creating folders and subfolders (folders within folders) to save groups of files in.