Elementary Counselors Introduction to PowerSchool Thursday June 18, 2009  

Goals To obtain a basic understanding of Power School: Next Step Searching Counselor Screen Log Entries Student Screens Alerts Support Next Step Gather a list of your needs What do you need to know how to do? Have specialized training

Objectives At the end of this session, you will be able to: Log on to Power school Search for a student and groups of students Use Stored Searches and Stored Selections Use the Counselor's Screen Complete Log Entry Have a general understanding of other student screens and Alerts Know at least 2 places to go to for Help

The Power School Website http://powerschool.avongrove.org/admin/pw.html It is web based – It can be accessed it from any computer with internet connection

Login Procedure - If this is your first time username;username Example = tparkinson;tparkinson Username = current computer login name

Welcome to PowerSchool Overview

Logout Navigation Bar Report Queue Online Help Main Menu Side Bar Student Searches

Changing Password Note: only if you have not done so Use current network/computer password Click on Personalize Click on Change password

Changing Password Enter old and new password Click Submit

Returning to Start page Use “Bread Crumbs”

Overview of Student Searches

How to search/browse students Using the Browse Option – Click on one of the links to execute specific, single-criteria searches. You can search by First letter of Last Name Grade level Gender Current Enrollment Current Selection

Search for… …all students in the __ grade …all the male students … all the students whose last name begins with the letter ____ Re-select the current selection …all enrolled

Selecting Students by Hand Use this if you want to select more than one student on the list

Selecting Students by Hand 1. Click 2. Hold 3. Click 1 Click 2. Hold while clicking on the others Click Click

Field/Value Searching Suppose you would like to find all of the students in your school whose first name is Tim.

Field/Value Searching Every search command line is broken into three parts: field name - such as first_name or grade_level or DOB comparator - such as = search argument - in the example, tim is the search argument – what I want to find The general format is: [field name] [comparator] [search argument]

Field/Value Searching Suppose you would like to find all of the students in your school whose first name is Tim. Type the following into the search box: first_name=timothy [field name] [comparator] [search argument]

Field/Value Searching Using the Search option (field/value) PowerSchool stores student information in fields. For example: "first_name" field stores the students' first names. The "DOB" filed stores the students' date-of-birth.

Field/Value Searching Using the Search option (field/value) Using the Field List find the field names for Last Name - Last_Name=your choice Street name where mail gets delivered – Mailing_street=______ Student Number - Student_Number=pick a sasi number Last Name, First Name – LastFirst=find a student

Short Cuts Name Student #

= < > <= >= # in contains !contain @ Comparator Meaning equals < is less than > is greater than <= is less than or equal to >= is greater than or equal to # does not equal in is [field] present in the search argument? contains is the search argument contained in the [field]? !contain is the search argument not contained in the [field]? @ wildcard

Searching Using “=“ Search for all students with the last name of Smith Last_Name=Smith

Searching Using “=“ Search for a student with the Student id number of AGI – 14874 PLE - 19683 Student_Number=____

grade_level in 0,2 Searching Using “in“ Create a single list of students who are in: AGI – 3rd, 4th 6th Grade PLE – K, 2nd Grade grade_level in 3,4,6 grade_level in 0,2

last_name in smith,smyth Searching Using “in“ Search for a student whose last name might be: Smith or it could be Smyth or McMahon or McMinn or even McMullen last_name in smith,smyth last_name in mcmahon,mcminn,mcmullen

Search Using “Contains” …all of the students in your school who live on State Road mailing_street contains State Or Street contains state

Search Using “Contains” Mother’s last name includes Smith AGSD_Parent_1 contains smith

Wild Card Searching “@” Search for a student whose first name starts with Jen first_name = jen@ Note: For SASI users the “@” replaces the SASI”*”

Wild Card Searching “@” Search for a student whose first or second last name is Ayllon last_name = @ayllon@

Searching Using OR (in waves) Search for all the students whose last names begins with “h” or “j” or “k” Iep or ell???? 1st wave – Last_name = h@ search 2nd wave - +Last_name = j@ search 3rd wave - +Last_name = k@ search

Searching Using OR (in waves) Search for all the students who have an IEP or are in the ELL program 1st wave – pa_iep=1 2nd wave – +agsd_ell_engprof>=1;agsd_ell_engprof<=5

Searching Using AND “;” AGI - Search for all the girls in the 6th grade PLE - Search for all the boys in the 2nd grade grade_level = 6;gender = f grade_level = 2;gender = m

How to Search by Birthday To find a student or students that have a birthday on a specified date, use the *birthday search code. This code is always preceded with an asterisk. Birthdays (today) *birthday=today Finds all students whose birthday is today, matching only month and day. Birthdays (date) *birthday=5/1 Find all students whose birthday is May 1 Birthdays (range) *birthday>=5/1/99;*birthday<=5/31/99 Find all birthdays in May of 1999

¨ Displaying Inactive students – “/” Include non-active students. Use this “/” prefix to search across ALL students (ie, active and inactive). Example /Last_Name=Smith

Stored Searches

How to Store Frequently Used Search Commands You can store frequently-used searches instead of entering the same search command every time that you need to work with a particular group of students. After a search is stored, all other users on the same PowerSchool server can use all the stored searches listed on the stored search page.

Stored Searches From the Start Page, click on Stored Searches Click New.

Stored Searches #1 #3 #2 Enter a Name for the stored search Enter the search command - just as you would in the Search Student's field on the PowerSchool start page. Click submit. #1 #2 #3

Stored Selections

Stored Selections Create your selection Return to the Start page Check to see if you have your selections Click on the sorted selection link 248 students selected

Stored Selections Enter a title and date for your selection

The Counselor’s Screen Working with a Selection of Students

The Counselor’s Screen – Accessing the Page Create a selection of students or use a Stored Selection Open Functions From Stored Selections From a selection of students

The Counselor’s Screen – Accessing the Page Click on Counselors Screen From Stored Selections From a selection of students

The Counselor’s Screen Choose the student screen you would like to use. Then click Submit

The Counselor’s Screen Clicking the First Name takes you out of the counselors screen to the individual students page. Clicking the Last Name keeps you in the counselors screen to move between students. You view the student screen selected at the beginning

The Counselor’s Screen If you leave the Counselors Screen you can still look at the other students by using the arrows

The Counselor’s Screen Short Cut to another student(s) not in the Current Selection Note: Will lose your current selection

Log Entries

Log Entries On the student’s screen Select Log Entries under the Administration section of the side bar

Log Entries To create a new log entry Click on New To view a current Log Click the date

Log Entries The date, time & Author will be filled in Log Type – Select Counselor

Log Entries Under Subtype – We need your help! Send Linda a list of subtypes you would like.

Log Entries Title and enter Log details

Log Entries Most of the remaining log is for Discipline Activity Pick a student Enter a Log Delete it

Main Menu Side Bar

Functions From the Start Page Attendance Enrollment Summary Teacher Schedules

Working with Individual Students Select a single student

Student Section – will be updated?? Quick Lookup Next on List Address Custom Screens Demographics Medical Parent- Info

Student Section Attendance Academic Record

Special Education Occupation Plan

Other Views of Student Information

Student Alerts

Alerts

Medical Alert Other Alert Alerts Guardian (parent) Alert Discipline Alert

Run a Report Absentee

Absentee Report – get rid of From the Start Page Click on Absentee Report

Absentee Report Click Submit

Absentee Report Click Refresh to view report or use the Report Queue to return later

Resources

Mastery in Minutes Video Tutorials https://powersource.pearsonschoolsystems.com

Mastery in Minutes (MiM) Located on the Power Source Website Click on the Training tab

Mastery in Minutes (MiM) Under the Online Training (bottom right) In the MiM Section Click on Tutorials

Mastery in Minutes (MiM) To view the tutorial videos Click on a Category of training tutorials

Help Desk

Power School Wiki Site Training Schedules & Resources 1 2 3

Questions

Next Step

Next Step Gather a list of your needs Email list to: What do you need to know how to do? Email list to: knorris@avongrove.org

My Learning Plan Log on to www.mylearningplan.com Click on the Activity

My Learning Plan Click on Professional Development Evaluation – In District Complete the evaluation

My Learning Plan Return to the activity Click on Mark Complete Click on Submit

Thank You