Technical Brief: Part 3 Work Package Plan (WPP) Issue 2 - A guide to completion January 2017

Work Package Plan – Issue 2 Work Package Plan: Issue 2 - A Guide to Completion Work Package Plan – Issue 2 The new Network Rail template has been updated to reflect changes in CDM 2015 and recent changes to the Construction Phase Plan template Must be used for all construction work - the level of detail required must relate to the complexity of the work

Work Package Plan – What is it? Work Package Plan: Issue 2 - A Guide to Completion Work Package Plan – What is it? A document that details: the methodology of how the work will be undertaken arrangements for managing health and safety risks emergency arrangements

Work Package Plan – Rules for use Work Package Plan: Issue 2 - A Guide to Completion Work Package Plan – Rules for use Text has been specifically coloured to aid the construction of the document – green text provides guidance throughout Never re-badge a previous WPP – always use a new template This is a LIVE document that needs to be maintained/updated for as long as the work package is required

Work Package Plan Template Work Package Plan: Issue 2 - A Guide to Completion Work Package Plan Template Front page The WPP must: Detail the start and finish date Reference back to the CPP be approved by the Contractor’s Engineering Manager (or as agreed and authorised in the CDM Plan and documented in the CPP) if applicable, be accepted on behalf of Network Rail / Client (normally the Network Rail Project Manager) (delete the relevant section if acceptance by Network Rail is not required) Approved and accepted each time that significant changes are made Wet (not electronic) signatures must be used

Work Package Plan: Issue 2 - A Guide to Completion Section 1 Introduction

Work Package Plan Template Work Package Plan: Issue 2 - A Guide to Completion Work Package Plan Template Section 1.1 – Brief outline of work methodology This section should provide an outline of the work methodology This should not be a complex description, but provide sufficient detail to assess the risk control measures, for example: Working arrangements with organisations other than Network Rail (e.g. Station Operators, trackside neighbours) Indicate how restrictions might affect the execution of the work and how the work will be planned to take account of these (e.g. possession and isolation requirements, neighbouring buildings, utility services) List the tasks that will be undertaken during the work package

Work Package Plan Template Work Package Plan: Issue 2 - A Guide to Completion Work Package Plan Template Section 1.2 – (Principal) Contractor’s delivery organisation Delete “Principal” if only one contractor 1.2.1 – details can be taken from the CPP Note – only suggested titles; the equivalent titles (and details) should be added Note – specific roles relating to Any line Open (ALO) activities or temporary works should be included in this section 1.2.2 – details can be taken from the CPP Details the companies, specialist contractors and/or individuals, appointed by the PC, involved during the construction phase

Work Package Plan Template Work Package Plan: Issue 2 - A Guide to Completion Work Package Plan Template Section 1.3 – Resources Delete “Principal” if only one contractor Detail documents that provide detail of the work being undertaken. Document applicable “Approved for Construction (AFC)” design documents, including title and document reference. Document the number of people and their competences to complete each task safely This should also consider operators of plant, machinery, engineering trains, etc. Document the quantity of plant, equipment and tools to complete each task Document the quantity of materials to complete each task

Section 2 Working Together Work Package Plan: Issue 2 - A Guide to Completion Section 2 Working Together

Work Package Plan Template Work Package Plan: Issue 2 - A Guide to Completion Work Package Plan Template Section 2.1 – At site communication Detail the means of communication for undertaking each task safely, including: Systems to be made available and back up systems where required the conditions where communication failures might require work to be stopped or restricted; means of communication at site within work groups and outside parties; and, alternative means of communication in areas of poor coverage for mobile phones.

Work Package Plan Template Work Package Plan: Issue 2 - A Guide to Completion Work Package Plan Template Section 2.2 – Contact details Detail the main contacts for the work package. Section 2.3 – Other parties (interfaces) Identify the interfacing organisations (i.e. other Network Rail teams, Train or Freight Operating Companies or external parties) Detail the interface point and the point of contact Document the interface arrangements i.e.: Who is accountable / responsible for communicating at each stage How information will be provided on the work How work will be coordinated (i.e. de-confliction meetings, possession / white-board meetings) How you will keep them updated of any changes Who will make the key decisions about how the work will be done

Section 3 Hazard Management Work Package Plan: Issue 2 - A Guide to Completion Section 3 Hazard Management

Work Package Plan Template Work Package Plan: Issue 2 - A Guide to Completion Work Package Plan Template Section 3.1 – Work involving particular risks Refer back to Section 4 of the CPP. Were particular risks for this work package identified? If no, then delete the second section and table If yes, then document which risks are applicable; then, Detail when and where the risk will be present Detail any permits required Then detail how each of the risk will be controlled NOTE – if any of these particular risks are considered significant (post mitigation controls) then the Work Package Plan will require acceptance by Network Rail

Work Package Plan Template Work Package Plan: Issue 2 - A Guide to Completion Work Package Plan Template Section 3.2 – Significant railway and construction risks Refer back to Section 4 of the CPP. These hazards should be: site and activity specific supported by an associated risk assessment Detail when and where the risk will be present Detail any permits required Then detail how each of the risk will be controlled

Work Package Plan Template Work Package Plan: Issue 2 - A Guide to Completion Work Package Plan Template Section 3.2 – Significant railway and construction risks NOTE – The Work Package Plan will require acceptance by Network Rail if: Hazards are present that give rise to risks that are assessed to have a significant impact (post mitigation) on the safe operation of the railway and/ or the health and safety of workers. The mitigation measures put in place to control risk are unusual, complex, or rely on a high level of engagement or competence within the workforce or other stakeholders. There is the likelihood of a significant level of change to the assessed risks due to emerging conditions on site or the immature level of detail presented in the design documentation.

Section 4 Environmental and Waste Management Arrangements Work Package Plan: Issue 2 - A Guide to Completion Section 4 Environmental and Waste Management Arrangements

Work Package Plan Template Work Package Plan: Issue 2 - A Guide to Completion Work Package Plan Template Section 4.1 – Environmental management arrangements Refer to the environment management plan and detail the arrangements for protecting the environment. The contact details for the (Principal) Contractor’s environment advisor should be added to the contacts section of the WPP If there are no specific environment management arrangements, state that not relevant. Section 4.2 – Waste management arrangements Refer to the site waste management plan and detail the arrangements for managing waste If there are no specific waste management arrangements, state that not relevant.

Section 5 Emergency Arrangements Work Package Plan: Issue 2 - A Guide to Completion Section 5 Emergency Arrangements

Work Package Plan Template Work Package Plan: Issue 2 - A Guide to Completion Work Package Plan Template Section 5.1 – Site emergency arrangements Details should be provided based on the results of a project specific assessment of the likely emergencies and arrangements detailed in the CPP Additional sections must be added for other emergency arrangements not detailed i.e. working over water; working in confined spaces The information detailed should provide greater, but more specific, detail than that documented in the CPP Note – nothing needs to be added in Section 5.1. The detail needs to be added in Sections 5.1.1 to 5.1.8.

Work Package Plan Template Work Package Plan: Issue 2 - A Guide to Completion Work Package Plan Template Section 5.1.1 – First aid arrangements This should be based on the type and level of injuries that could arise on the site Should consider non-accident events (i.e. heart attacks) and the ability and ease for emergency services to attend Confined spaces; remote locations Must not just be directions to the local hospital Detail must include: the number and qualifications of first aiders the amount and location of equipment required Specialist first aid equipment i.e. rescue stretchers, burns kits Can be provided as an appendix

Work Package Plan Template Work Package Plan: Issue 2 - A Guide to Completion Work Package Plan Template Section 5.1.2 – Evacuation arrangements This should be based on the type and level of work activities that are taking place Should consider: evacuation of the entire site or an individual casualty potential changes to the site layout The maximum number of people on site at any one time (including any lone workers, such as security guards) means for accounting for all persons present on site Must not just be directions to the local hospital Should consider evacuation for security reasons Can be provided as an appendix

Work Package Plan Template Work Package Plan: Issue 2 - A Guide to Completion Work Package Plan Template Section 5.1.3 – Fire safety This should be based on the actual risk of fire present during the construction phase Should consider: measures to prevent fires starting (e.g. control of hot works, smoking or re-fuelling activities Methods for raising the alarm Fire-fighting arrangements Details for temporary fire alarm panels or connections to permanent fire alarm systems Locating existing fire alarm equipment (i.e. smoke or heat detectors) that might be affected during construction Can be provided as an appendix

Work Package Plan Template Work Package Plan: Issue 2 - A Guide to Completion Work Package Plan Template Section 5.1.4 – Security Should consider: Arrangements for preventing unauthorised access to: the construction site the operational railway (and associated infrastructure) Security arrangements, such as security guards, cameras Potential terrorism threats For activities and sites that are likely to attract unwelcome attention then contact the British Transport Police and/or Railway Route Crime Prevention Specialist.

Work Package Plan Template Work Package Plan: Issue 2 - A Guide to Completion Work Package Plan Template Section 5.1.5 – Summoning emergency services Detail: How emergency services will be summoned Who will call the emergency services Who will meet the emergency services, and where How the emergency services will access the site Who will escort the emergency services Consider prior contact with the emergency services and possible simulated emergency exercises Consider other emergency services i.e. bomb disposal; mountain rescue; coastguard and lifeboat; utilities Can be provided as an appendix

Work Package Plan Template Work Package Plan: Issue 2 - A Guide to Completion Work Package Plan Template Section 5.1.6 – Railway emergency This section should consider the specific arrangements for: Stopping trains in an emergency Isolating the hazard of electricity Contact details for each Signaller, Electrical Control Room (where applicable) and Route Control Note - checks should be made in advance to confirm the correct contact details (including any placed on information boards at access points)

Work Package Plan Template Work Package Plan: Issue 2 - A Guide to Completion Work Package Plan Template Section 5.1.7 – Asbestos Detail the arrangements for responding to the unexpected discovery of asbestos containing materials Even if asbestos has not been identified in any surveys Include the arrangements for : Informing workers on stopping work if suspected Isolating and securing the affected area

Work Package Plan Template Work Package Plan: Issue 2 - A Guide to Completion Work Package Plan Template Section 5.1.8 – Utilities Detail the arrangements for responding to the unexpected discovery of utilities - even if utilities has not been identified in any surveys Include: Emergency contact details for all utilities operating in the location of construction Arrangements for isolating and securing the affected area

Work Package Plan Template Work Package Plan: Issue 2 - A Guide to Completion Work Package Plan Template Other emergency arrangements Additional sections must be added to detail the arrangements for any other emergencies that could potentially arise during construction, for instance: working over water; working in confined spaces; working in excavations working at height unexploded ordinance flooding environmental events

Section 6 Work Package Arrangements Work Package Plan: Issue 2 - A Guide to Completion Section 6 Work Package Arrangements

Work Package Plan Template Work Package Plan: Issue 2 - A Guide to Completion Work Package Plan Template Section 6.1 – Site Layout Provide details of the site layout This can include: Photographs; Diagrams / maps; Plans This should not just detail the location of the site welfare facilities, but all work areas

Work Package Plan Template Work Package Plan: Issue 2 - A Guide to Completion Work Package Plan Template Section 6.2 – Access and Egress Provide details of the arrangements for access and egress Include all routes to each site of work for: People, tools, plant (including rail plant), equipment and materials Include diagrams / photographs where possible

Work Package Plan Template Work Package Plan: Issue 2 - A Guide to Completion Work Package Plan Template Section 6.3 – Welfare Provide details on site specific arrangements, for instance: The maximum number of people on site at any one time during the construction phase The number of toilets, wash hand basins, eating facilities, etc PPE and personal storage arrangements Network Rail standard NR/L3/INI/CP0036 provides a form for quantifying welfare arrangements – this should be used as an appendix

Work Package Plan Template Work Package Plan: Issue 2 - A Guide to Completion Work Package Plan Template Section 6.4 – Rail Traffic Management If no rail movements (including those by others) then state “no rail traffic during this work package”. Provide details on the arrangements for managing rail traffic, including: How rail vehicles movements will be managed; How interfaces and means of communication will be managed with other contractors and Network Rail teams within possessions/worksites; Details of planned rail movements including engineering trains, on-track machines/plant All ALO operations (with the ALO Plan attached as an appendix) If ALO is covered by a specific Work Package Plan then this should be detailed.

Work Package Plan Template Work Package Plan: Issue 2 - A Guide to Completion Work Package Plan Template Section 6.5 – Road Traffic Management If no road traffic arrangements then state “no road traffic arrangements during this work package”. Provide details on the arrangements for managing road traffic, including: How road vehicles, including parking, will be managed; How pedestrians and vehicles will be segregated Arrangements when affecting the normal operation of all types of levels crossings (including foot, occupation and accommodation crossings) All ALO operations, including deliveries (with the ALO Plan attached as an appendix) If ALO is covered by a specific Work Package Plan then this should be detailed.

Section 7 Hand over and hand back Arrangements Work Package Plan: Issue 2 - A Guide to Completion Section 7 Hand over and hand back Arrangements

Work Package Plan Template Work Package Plan: Issue 2 - A Guide to Completion Work Package Plan Template Section 7.1 – Hand over and hand back arrangements This section should detail the arrangements for: Handing the site over to another contractor (or between contractors working under the same Principal Contractor) Hand back to the asset owner at the end of the work