Examples of Poor Primary Keys Access Lesson 2 Lesson Plans Michele Smith – North Buncombe High School, Weaverville, NC 28787

Primary Key & Foreign Key Access Lesson 2 Lesson Plans Michele Smith – North Buncombe High School, Weaverville, NC 28787

Modifying a Table in Design View Access Lesson 2 Lesson Plans Michele Smith – North Buncombe High School, Weaverville, NC 28787

Hyperlinks Data Type hyperlink Access Lesson 2 Lesson Plans Michele Smith – North Buncombe High School, Weaverville, NC 28787

Adding & Editing Records After table creation, records CAN be added to the table. The table must be viewed in Datasheet view in order to add data. The user can click in any individual area of a record to enter data. Record Selector New Record Button Access Lesson 2 Lesson Plans Michele Smith – North Buncombe High School, Weaverville, NC 28787

Add & Editing – con’t Edit Mode Record Navigation Buttons Access Lesson 2 Lesson Plans Michele Smith – North Buncombe High School, Weaverville, NC 28787

Adding & Editing – con’t To change data in a record – click inside the cell. To delete data from a record …select the content and press delete. To delete a record…right-click the record selector and select “delete record”. Access Lesson 2 Lesson Plans Michele Smith – North Buncombe High School, Weaverville, NC 28787

Moving & Deleting Fields Fields in a table can be moved to better organize the table for data entry. Deleting a field in a table will delete all data that appears in that field as well. You can also delete or move rows of data. Access Lesson 2 Lesson Plans Michele Smith – North Buncombe High School, Weaverville, NC 28787

Move a Field in Design View Select the “gray” box to the left of the “field name” you want to move. Next, “drag n’ drop” to new location. See the results?? Access Lesson 2 Lesson Plans Michele Smith – North Buncombe High School, Weaverville, NC 28787

How to delete a field in Table Design View To delete the “Field Name” select the field name and press delete. To delete the entire “field” you can select the row, right click and select “delete rows” Access Lesson 2 Lesson Plans Michele Smith – North Buncombe High School, Weaverville, NC 28787

Deleting Records Delete a record using cut Now, the record for “Smith, Michele” is now deleted. Access Lesson 2 Lesson Plans Michele Smith – North Buncombe High School, Weaverville, NC 28787

Deleting a row in Datasheet View Deleting a row will permanently remove an entire record of data from the table. Access Lesson 2 Lesson Plans Michele Smith – North Buncombe High School, Weaverville, NC 28787

Printing Tables Individual tables can be printed without printing the entire database. Using Print Preview will allow the user to see how the table will appear printed. Access Lesson 2 Lesson Plans Michele Smith – North Buncombe High School, Weaverville, NC 28787

Printing Tables Access Lesson 2 Lesson Plans Michele Smith – North Buncombe High School, Weaverville, NC 28787

Use the zoom controls to help zoom in or out of the table. Printing Tables Use the zoom controls to help zoom in or out of the table. Access Lesson 2 Lesson Plans Michele Smith – North Buncombe High School, Weaverville, NC 28787

Zoom in or out using the Print Preview Tab and the Zoom Group Printing Tables Access Lesson 2 Lesson Plans Michele Smith – North Buncombe High School, Weaverville, NC 28787

Under the Print Preview tab there are several options you can use to change document settings before printing. Printing Tables Access Lesson 2 Lesson Plans Michele Smith – North Buncombe High School, Weaverville, NC 28787