Getting Started with Microsoft Office 2010

Objectives Explore the programs in Microsoft Office Start programs and switch between them Explore common window elements Minimize, maximize, and restore windows Use the Ribbon, tabs, and buttons Getting Started with Microsoft Office 2010

Objectives Use the contextual tabs, the Mini toolbar, and shortcut menus Save, close, and open a file Learn how to share files using SkyDrive Use the Help system Preview and print a file Exit programs Getting Started with Microsoft Office 2010

Common Window Elements Getting Started with Microsoft Office 2010

Exploring Microsoft Office 2010 Microsoft Office 2010, or Office, is a collection of Microsoft programs Microsoft Office Word 2010 (documents) Microsoft Office Excel 2010 (workbooks) Microsoft Office Access 2010 (databases) Microsoft Office PowerPoint 2010 (presentations) Microsoft Office Outlook 2010 (information management) A major advantage of Office is integration, the ability to share information between programs Getting Started with Microsoft Office 2010

Starting Office Programs On the taskbar, click the Start button On the Start menu, click All Programs, click Microsoft Office, and then click the name of the program to start or Click the name of the program to start in the left pane of the Start menu Getting Started with Microsoft Office 2010

Switching Between Open Programs and Files Office allows multiple programs to be open at one time Use program buttons on taskbar to switch between programs or Use Alt+Tab keys to switch between open files Figure 3 Getting Started with Microsoft Office 2010

Resizing the Program Window and Workspaces Office programs have three sizing buttons Minimize button (hides window, program only visible on taskbar) Maximize button (expands window to full screen size) Restore Down button (returns window to predefined size) Some programs have two sets of sizing controls (like Excel and Word) Top level controls program window Lower level controls workspace Getting Started with Microsoft Office 2010

Resizing Windows and Workspaces Figure 5 Getting Started with Microsoft Office 2010

Switching Views Switching Views Each Office program has different view options Word has five views: Print Layout Full Screen Reading Web Layout Outline Draft View changes presentation, but not content Getting Started with Microsoft Office 2010

Zooming and Scrolling Zooming magnifies or shrinks content displayed in workspace To change zoom percentage: Use Zoom slider at right of status bar Click Zoom level button to left of Zoom slider Use Zoom group in View tab on the Ribbon Getting Started with Microsoft Office 2010

Zooming the Workspaces Getting Started with Microsoft Office 2010

Using the Ribbon The Ribbon at the top of the program window just below the title bar is the main set of commands that you click to execute tasks The first tab on the Ribbon, the File tab, opens Backstage view Backstage view provides access to file-level features, such as creating new files, opening existing files, saving files, printing files, and closing files, as well as the most common program options The second tab in each program—called the Home tab—contains the commands for the most frequently performed activities Figure 8 Getting Started with Microsoft Office 2010

Using the Ribbon Getting Started with Microsoft Office 2010

Clicking Buttons Each button, or icon, on the tabs provides one-click access to a command Most are labeled Clicking the button often displays a menu or performs an action Figure 9 Getting Started with Microsoft Office 2010

Using Galleries and Live Preview A gallery is a menu or grid that shows visual representation of the options available for a button Live Preview shows the results would occur in your file if you clicked that option Getting Started with Microsoft Office 2010

Using Galleries and Live Preview Live Preview of bullet style Figure 11 Getting Started with Microsoft Office 2010

Opening Dialog Boxes and Task Panes The Dialog Box Launcher allows you to open a task pane or dialog box related to that group of tasks A task pane is a window that helps you navigate through a complex task or feature A dialog box is a window from which you enter or choose settings for how you want to perform a task Getting Started with Microsoft Office 2010

Opening Dialog Boxes and Task Panes Page tab in the Page Setup dialog box Figure 12 Getting Started with Microsoft Office 2010

Using Contextual Tools Some tabs, toolbars, and menus come into view as you work Any object that you can select in a file has a related contextual tab A contextual tab is a Ribbon tab that contains commands related to the selected object so you can manipulate, edit, and format that object Getting Started with Microsoft Office 2010

Using Contextual Tools Figure 13 Getting Started with Microsoft Office 2010

Accessing the Mini Toolbar The Mini toolbar is a toolbar that appears next to the pointer whenever you select text and contains buttons for the most commonly used formatting commands Figure 15 Getting Started with Microsoft Office 2010

Opening Shortcut Menus A shortcut menu is a list of commands related to a selection that opens when you click the right mouse button Figure 16 Getting Started with Microsoft Office 2010

Working with Files Backstage view provides access to document-level features Creating files Opening files Saving files Closing files Getting Started with Microsoft Office 2010

Saving a File To prevent losing work, save your file to a disk frequently To save a file the first time or with a new name or location: Click the File tab to open Backstage view, and then click the Save As command in the navigation bar (for an unnamed file, click the Save command or click the Save button on the Quick Access Toolbar) In the Save As dialog box, navigate to the location where you want to save the file Type a descriptive title in the File name box, and then click the Save button To resave a named file to the same location with the same name: On the Quick Access Toolbar, click the Save button Getting Started with Microsoft Office 2010

Saving a File Figure 17 Getting Started with Microsoft Office 2010

Closing a File Close files you are no longer working on Close a file by clicking the Close command in Backstage view As a standard practice, you should save your file before closing it Getting Started with Microsoft Office 2010

Opening an Existing File Click the File tab to open Backstage view, and then click the Open command in the navigation bar In the Open dialog box, navigate to the storage location of the file you want to open Click the filename of the file you want to open Click the Open button If necessary, click the Enable Editing button in the Information Bar or Click the File tab, and then click the Recent tab in the navigation bar Click a filename in the Recent list Getting Started with Microsoft Office 2010

Opening a File Figure 18 Getting Started with Microsoft Office 2010

Saving a File to Windows Live SkyDrive The Save to Web option on the Save & Send tab in Backstage view gives you access to Windows Live SkyDrive, which is an online workspace provided by Microsoft Click the File tab to open Backstage view, and then click the Save & Send tab in the navigation bar In the center pane, click Save to Web In the right pane, click the Sign In button, and then use your Windows Live ID to log on to your Windows Live SkyDrive account Getting Started with Microsoft Office 2010

Saving a File to Windows Live SkyDrive Getting Started with Microsoft Office 2010

Getting Help If you don’t know how to perform a task or want more information about a feature, you can turn to Office Help Click the Microsoft Office Help button (the button name depends on the Office program) Type a keyword or phrase in the Type words to search for box, click the Search button, and then click a Help topic in the search results list or In the Table of Contents pane, click a “book,” and then click a Help topic Read the information in the Help window and then click other topics or links On the Help window title bar, click the Close button Getting Started with Microsoft Office 2010

Getting Help Getting Started with Microsoft Office 2010

Printing a File On the Ribbon, click the File tab to open Backstage view In the navigation bar, click the Print tab Verify the print settings and review the print preview Click the Print button Getting Started with Microsoft Office 2010

Printing a File Getting Started with Microsoft Office 2010

Exiting Programs When you finish working with a program, you should exit it You can exit programs with a button or a command Getting Started with Microsoft Office 2010