Course: CAT Date: November 6, 2018 PART II Writing with Word IN THIS PART: CHAPTER 2 Learning Word’s Basics CHAPTER 3 Making Your Words Look Good CHAPTER 4 Adding Lists, Tables, and Graphics CHAPTER 5 Using Word’s Advanced Features Course: CAT Date: November 6, 2018 Time: 7:12 PM

Using Word’s Advanced Features IN THIS CHAPTER: Look Up a Definition Translate a Word or Phrase Insert a Symbol Count the Words in Your Document Use Drop Caps Use AutoCorrect to Improve Your Typing About Hyphenation Add a Watermark About Building Blocks AutoFormat Your Document Course: CAT Date: November 6, 2018

Using Word’s Advanced Features IN THIS CHAPTER: About Headers and Footers Add a Header or Footer Add a Footnote or an Endnote Save a Document in a Different Format About Mail Merge Write Form Letters with Mail Merge Print an Address on an Envelope or a Label Course: CAT Date: November 6, 2018

Look Up a Definition Fortunately, Word 2007 supports the lookup of definitions with ease. When you want to know what something means, just ask Word. Locate a Word to Define Highlight the word you want to define. Research the Word Display the Review ribbon. Click the Research button to look up the highlighted word. Select Your Research Tool Click to display the drop-down list box labeled All Reference Books. Course: CAT Date: November 6, 2018

Look Up a Definition Word provides you with translation dictionaries so that you can translate words and phrases from one language to another. Highlight the word or phrase you want to translate. Display the Review ribbon. Click the Translate Select Your Languages From List and To List Analyze the Translation Course: CAT Date: November 6, 2018

Insert a Symbol With Word, you can insert any special character into your documents. All these special symbols don’t appear on your keyboard. Display your Insert ribbon and click the Symbol button. Word displays a list of symbols. Click the symbol you want to insert. Display Additional Symbols By clicking the More Symbols Insert a Special Character click on Special Characters tab, you’ll see a list of symbols and their keyboard shortcuts like Alt+Ctrl+C for the copyright symbol, Course: CAT Date: November 6, 2018

Count the Words As you write, you’ll sometimes need to know statistics about your document. How many words are there? How many letters? How many pages? Word provides these kinds of statistics for you and updates the counts as you write. Words Pages Paragraphs Lines Characters Course: CAT Date: November 6, 2018

Count the Words NOTE Word’s character count includes or excludes spaces depending on your stated preference. Also, Word’s word count may or may not include text boxes, footnotes, and endnotes depending on your stated preferences. Course: CAT Date: November 6, 2018

Count the Words Get Page and Word Counts Get a Selection Word Count As you type, your Word status bar shows you the number of pages and words that your document contains. Get a Selection Word Count When you select text, your status bar shows both the selected text’s word count and your document’s word count like “Words: 26/1,946” Include Text Boxes, Footnotes, and Endnotes Click Review ribbon, click Proofing Tools, and click the Word Count button. The option labeled Include Textboxes, Footnotes, and Endnotes Course: CAT Date: November 6, 2018

Use Drop Caps Select the to convert to a drop cap letter Drop cap—A large starting letter or word, sometimes twice the size of the other letters of the same paragraph, that provides a visual starting point for paragraphs of text. Select the to convert to a drop cap letter Click the Drop Cap button on your Insert ribbon. Adjust the Drop Cap Size Course: CAT Date: November 6, 2018

Use AutoCorrect to Improve Your Typing Word’s AutoCorrect feature acts like a helpmate looking over your shoulder as you type. If you make an error, the AutoCorrect feature can quietly and quickly correct it (depending on the error). Click the Office button and select Word Options, Click Proofing and Click the AutoCorrect Options button Course: CAT Date: November 6, 2018

Add a Watermark NEW TERM Watermark—Text or a graphics image that appears behind text. A watermark is lighter than the foreground text so that it doesn’t cover any of the wording. Display your Page Layout ribbon and click Watermark in the Page Background group. Course: CAT Date: November 6, 2018

About Building Blocks Building blocks—Formatted text, such as a cover page, name and address block, or stationary letterhead that you store in Word’s building block library. Building blocks save you time. Instead of re-creating or retyping the same document elements over and over, you save the elements in your building block library and insert one when you need one. Course: CAT Date: November 6, 2018

About Building Blocks AutoText—Text you’ve stored in Word’s default template file (Normal. Dot, which loads automatically every time you create a blank document) and assigned a name to. You store text that you want to reuse often as an AutoText entry. Type the AutoText name and press F3 to insert the expanded text. NEW TERM Building Block Organizer—The location where Word stores all your individual building blocks. Course: CAT Date: November 6, 2018

About Building Blocks Select the text and display your Insert ribbon. Click the Quick Parts button and select Save Selection to Quick Part Gallery. Word displays the Create a New Building Block dialog box. Give your text a name, such as LegalShort, click to open the dialog box’s Gallery entry, select AutoText, add an optional Category and Description if you like, and click OK. The next time you want to insert that formatted text into your document, type its name, such as LegalShort, and press F3 to replace the name with the full, formatted text. Course: CAT Date: November 6, 2018

AutoFormat Your Document Word will also automatically format your document as you type. Word can ensure that your bulleted lists look nice and uniform and that common fractions that you type out such as 1/2 immediately convert to a symbol such as 1⁄2. Click your Office button and select Word Options Click the Proofing tab ,click the AutoCorrect, Click the AutoFormat As You Type the option labeled Internet and Network Paths with Hyperlinks will be selected. That Course: CAT Date: November 6, 2018

Headers and Footers Headers and footers can give your documents a consistent appearance. You can select certain pages to receive headers and footers. Word also supports the use of odd- and even-numbered headers and footers. NEW TERMS Header—Text that appears at the top of every page in a section or document. Footer—Text that appears at the bottom of every page in a section or document. Course: CAT Date: November 6, 2018

Headers and Footers Word comes with several predesigned headers and footers. You can also add your own. Course: CAT Date: November 6, 2018

Add a Header or Footer Here are some of Word’s more common fields that you can use in your headers or footers: • Date • Time • Page number • Page count • Author The page number and page count fields can be combined to create a header or footer that reads, for example, “Page 4 of 17.” Course: CAT Date: November 6, 2018

Add a Header or Footer Click Insert ribbon and click to open the Header list. Select a Header Customize the Header Apply Your Header Course: CAT Date: November 6, 2018

Add a Footnote or an Endnote In addition to headers and footers, Word supports the inclusion of footnotes and endnotes in your documents. A footnote differs from an endnote in that it appears only on the page in which it’s referenced. An endnote appears at the end of your document, referenced somewhere in the text. Course: CAT Date: November 6, 2018

Add a Footnote or an Endnote NEW TERMS Footnotes—Notes at the bottom of a page referenced by numbers somewhere on the page. Endnotes—Notes at the end of a document referenced by numbers somewhere within the body of the document. Course: CAT Date: November 6, 2018

Add a Footnote or an Endnote Determine the Location Request a Footnote Display your References ribbon and click to display the Insert Footnote Type the Footnote Text Insert Another Footnote(Reference, Insert Footnote button) Convert a Footnote to an Endnote(right click, convert) Course: CAT Date: November 6, 2018

Save a Document in a Different Format Word’s native document format is new and differs from previous versions of Word formats. Instead of the .doc filename extension, Word 2007 uses .docx (the x is related to the XML format) for its native format. Office button, Save As button. Click the down arrow next to the Save as Type drop-down list box to display all the file formats that Word supports. Click the Save button to save your Word document in your converted file format. Course: CAT Date: November 6, 2018

Save a Document in a Different Format TIP You can save Word documents in PDF or XPS formats if you download the Save As PDF or XPS Add-In here: http://r.office.microsoft.com/r/rlidMSAddinPDFXPS. Course: CAT Date: November 6, 2018

Add WordArt Word offers WordArt when you want to display text in different shapes, colors, and styles to add pizzazz to your documents. NEW TERM WordArt—Text you can bend, twist, and color. After you insert WordArt, you can drag resizing handles and format the WordArt to suit your needs. Course: CAT Date: November 6, 2018

Add WordArt From the Insert ribbon, click the WordArt button Word displays the Edit WordArt Text dialog box in which you specify the text and format to use. Format the WordArt Specifics Course: CAT Date: November 6, 2018

END 7:12 PM Course: CAT Date: November 6, 2018