Kirtland Old Town Sewage Issues First Public Meeting May 29, 2018 Philip W. Kiefer, P.E. Kirtland Old Town Sewage Issues First Public Meeting May 29, 2018

Agenda Investigations and Findings Alternatives Alternative Comparison Lake County General Health District Alternatives NPDES discharging home systems Sewers Lake County Department of Utilities Alternative Comparison

Prologue Started in 2014 with - high bacteria counts at the end of Maple Street August 2017- Meeting with Ohio EPA Submit a plan to fix the problem

City of Kirtland Stormwater Investigation Kristen Fink, R.S. Residential Home Sewage Treatment Systems USEPA mandated a Phase II Stormwater Program (2003) targeting small urbanized communities. The National Pollutant Discharge Elimination System (NPDES) regulations have imposed six minimum control measures which are targeted at improving our Nations water resources.

Stormwater Program To prevent harmful pollutants from being washed or dumped into storm sewers, certain operators are required to obtain NPDES permits and develop stormwater management programs (SWMPs). Kirtland is a co-permitee of the Lake County Stormwater Management Department. Kirtland is one of 17 members in the community of Lake County that contracts with the Lake County Stormwater Management Department to provide stormwater services. MCM3 Illicit Discharge Detection & Elimination Outfall screening Water quality sampling Investigation & Enforcement Reporting to OEPA

Stormwater Definitions Illicit Discharge: USEPA and OEPA define an illicit discharge as any discharge to an MS4 that is not composed entirely of stormwater. MS4 (Municipal Separate Storm Sewer System): A conveyance or system of conveyances (including roads with drainage systems, municipal streets, catch basins, curbs, gutters, ditches, man-made channels, or storm drains) designed or used for collecting or conveying storm water.

Illicit Discharge Investigation Routine Screening led to an Investigation Intermittent flow, above avg. rate of flow, cloudy, brown-gray water, sewage odors, low dissolved oxygen, high nitrates, high phosphates indicates an illicit discharge consistent with sewage Back tracking up pipe led to the need for permission to dye test home wastewater pipes Further investigation showed storm sewer line through back yards of Joseph St. and Maple St. and across Coudry St. Smoke testing conducted to assist with locating potential illegal connections and direction of storm line Samples taken at 9 locations all exceeded state bacterial levels for E.coli/100ml

Sample Results Map

Sample Results NOT TO EXCEED 1030 E.coli /100mL Map Location Type Location Description Date Sampled Results A Flow Yard Catch Basin- 9051 Coudry St. 8/1/2017 60,000 ecoli/100ml B CB north of Driveway- 9056 Coudry St. 140,000 ecoli/100ml C Backyard storm drain- 9056 Coudry St. 620,000 ecoli/100ml D Backyard 7701 Joseph St. 136,000 ecoli/100ml E CB Northbound pipe - 7676 Maple St. 252,000 ecoli/100ml F CB Westbound pipe - 7676 Maple St. 14,000 ecoli/100ml G CB west side -9022 Elm St. 16,000 ecoli/100ml H Standing water CB Northwest corner Coudry & Joseph- 7741 Joseph St. 8,000 ecoli/100ml I CB in front of 8979 Elm St. 1,820 ecoli/100ml

Illicit Discharge Investigation ORC Chapter 3718.011 Conditions under which a sewage treatment system causes a public health nuisance (c) Water samples that exceed one thousand thirty E.coli counts per one hundred milliliters (1030) in two or more samples when five or fewer samples are collected or in more than twenty percent of the samples when more than five samples are collected.

Camera/Televising Results

Working to prevent disease, promote health, and protect our community Lake County General Health District Working to prevent disease, promote health, and protect our community Kristen Fink, R.S. (Sanitarian II)

? Replace individual systems Alternatives X Do nothing ? Replace individual systems Construct sanitary sewers

Operation & Maintenance Management Program Lake County General Health District Operation & Maintenance Management Program Dan Lark, R.S. (EH Director) Dan Sinclair, R.S. (Sanitarian II)

Why Is Regular HSTS Maintenance A Good Idea? Home Sewage Treatment System (HSTS) are one of the most under valued utility in ones home. It’s constantly working day or night even when your not home. Proper care and maintenance will help to ensure your system continues to work for at least 25-30 years.

3 Reasons To Maintain Your HSTS Money. Failing HSTS are expensive to replace. Common cause of failure is lack of maintenance. Health of your family and community. Contact with wastewater can pose a significant risk to public health. Wastewater from failing HSTS can contaminate nearby wells, groundwater, and drinking water sources. Economic health of your community. Failing septic systems can cause property values to decline. Wastewater pollution of local waterways and shorelines can negatively impact communities recreational/commercial activities and contribute to harmful algae blooms.

Yearly Cost to Operate a NPDES Discharging STS Discharging NPDES System Yearly Operational Cost Estimated Cost to Replace Failed Mechanical Components over 20 years Service contract $ 250.00 Pumping $ 116.00 Electric $ 300.00 Sampling/Permit $ 160.00 Approximate cost per year $ 826.00 UV Bulb Replace every 2 years 10 bulbs @ $110.00 $1100 Aeration Motor life span Approx. 10 years 2 motors @ $850 $1700 Discharge pump Approx. life span 10 years 2 pumps @ $250 $500 Total cost over 20 years $3300 Average cost of installation $12,000 to $15,000 20 year minimum cost including installation $31,820

New Rules for the State of Ohio OHIO ADMINISTRATIVE CODE 3701-29 On January 1, 2015, a new set of sewage rules went into effect to govern all Sewage Treatment Systems (STS) in the State of Ohio. The code it replaces was created in 1977 and was significantly outdated. Like most health departments, LCGHD maintained more stringent set of local rules for most of that period of time.

Changes In The State Code Requires Local Health Department to create operation & maintenance program and establish operation permit terms and conditions. (OAC 3701-29-19(A)) All STS shall have an operation permit and be maintained in proper working condition. No person shall operate a STS without an operation permit, and STS owners must comply with the terms & conditions of the permit. (OAC 3701-29-09(I))

Operation & Maintenance Program LCGHD Plan In Developing an O&M Program OAC 3701-29-19 “BOH shall develop a program for the administration of O & M Management for STS & provide education on STS to homeowners. (2) O & M will now be required on all existing STS. (OAC 3701-29-09(I)) (3) LCGHD has established a phased step approach to enrolling all existing STS. ( ~12,000 systems)

Operation & Maintenance Phase I and IV does not apply to this presentation Phase V Enroll all existing systems not included under any other phase LCGHD will focus first on oldest systems and nuisance conditions in neighborhoods. Enrollment of HSTS evaluated for real estate point of sale inspections conducted through LCGHD This phase will be occurring in 2020.

What’s All This Mean For Homeowners LCGHD will issue an operation permit to owners of Sewage Treatment Systems. Owners will be notified by LCGHD to obtain an operational permit. Permits must be renewed by homeowners yearly. Owners will need to provide proof of compliance with the permit conditions or be subject to an Operation Inspection by LCGHD staff.

Operation Permit and Operation Inspection Requires certain maintenance of each type of septic system. System observation & maintenance is done by a registered LCGHD Service Provider. Service providers must send reports to LCGHD Operation Inspection Inspections of STS may be performed by LCGHD staff (visible components only) and done on a Pass/Fail basis. A fee will be charged.

Operation Permit Cost to Homeowners Fees will range between $20 to $40 per year Septic tank to leaching trench or mound will be $20 and will required service once every 3 years. Aerobic Treatment Units to Trench or mound will be $40 and will required service once per year. Septic tank or ATU to drip distribution will be $40 and will require service two times per year. NPDES discharging ATU’s will be $160 per year (includes required annual sampling) and will require service two times per year.

What Is Required Of Homeowners? Homeowners must have an Operation Permit. Homeowners with NPDES (EPA) approved systems must complete required sampling and have a mandatory service contract. All other homeowners with septic systems must either complete the required maintenance or be subject to the LCGHD routine inspection.

? Replace individual systems Alternatives X Do nothing ? Replace individual systems Construct sanitary sewers

SEWER Route

Lake County Department of Utilities

Lake County Department of Utilities Water Treatment and Distribution Aquarius WTP – 20,000,000 gal/day Bacon Road WTP – 9,000,000 gal/day 550 miles of waterline Aquarius WTP Capacity 20 mgd 87 employees

Lake County Department of Utilities Waste Water Collection and Treatment Mentor WWTP – 20,000,000 gal/day Madison WWTP – 6,000,000 gal/day 500 miles of sanitary sewer GLK Capacity 20 mgd 97 employees

Service Areas Regional Resources August 2006 flood kirtland

Lake County Department of Utilities Solid Waste Disposal Lake County Solid Waste Facility Blase Nemeth Road 800 tons per day 7 employees

Lake County Department of Utilities Three separate enterprise funds All revenue is generated from user fees Each utility is self-supporting

Public Sanitary Sewer Option Assessment Procedure Costs involved Timeline

Assessment Procedure Informational meetings are held If public sewers are the desired option, detailed drawings and cost estimates will be developed Straw poll 35

Assessment Procedure (continued) Residents will be notified by mail of the public hearing This notice will include a tentative assessment Formal public hearing is held where objections and endorsements will be heard The improvement is constructed 36

Assessment Procedure (continued) After project completion property owners will receive a final assessment notice in the mail There is a 30-day cash payment period. Property owners can pay, for all, part or none of the assessment during the cash payment period After 30 day cash period, unpaid assessments plus interest will be placed on real estate taxes to be collected over a 20-year period 37

Public Sanitary Sewer Costs Construction and Connection Pipe installed across frontage $23,000 - $31,000 Capacity at the Wastewater Treatment Plant $5,671.64 Connection from your house to the road Typically $3,000 - $5,000 Quarterly sanitary sewer rate is $77.49 (flat rate)

Additional Information An assessment amount of $27,000, financed at 5% (estimated) for 20 years, would be approximately $2,140 per year or $178 per month. Construction costs will be assessed to the property taxes approximately one year after the project is completed. 39

Proposed Timeline First Informational Meeting – May 29, 2018 PRELIMINARY – SUBJECT TO CHANGE First Informational Meeting – May 29, 2018 Begin Design – August, 2018 Public Hearing – May, 2019 Bid Opening – September, 2019 Begin Construction – December, 2019 40

Alternative Comparison Cost Other factors

Life Cycle Costs @ 2% Inflation

Other Factors NPDES Systems Lower initial cost Higher operating costs Treated sewage in streams ? Approvable by OEPA Electric powered Sewers Higher initial cost Lower operating costs No sewage in streams Approvable by OEPA Gravity powered

Thank You! - Questions Contact Information Dan Lark, R.S Randy Rothlisberger, P.E. Environmental Health Director Lake County Sanitary Engineer One Victoria Square, Suite 125 105 Main Street Painesville, OH 44077 Painesville, Ohio (440) 350-2543 (440) 350-2652 dlark@lcghd.org RandyRothlisberger@lakecountyohio.gov www.lakecountyohio.gov/utilities Dan Sinclair, R.S. Philip W. Kiefer, P.E. Sanitarian II CT Consultants, Inc., Kirtland City Engineer One Victoria Square, Suite 125 8150 Sterling Court Painesville, OH 44077 Mentor, Ohio 44060 (440) 350-2543 (440) 530-2236 dsinclair@lcghd.org pkiefer@ctconsultants.com