11/6/2018 8:48 PM Migration to SharePoint and OneDrive in Office 365: Process and options BRK2228 Original Presenters @ Ignite: Bill Baer Senior Technical Product Manager SharePoint & OneDrive Simon Bourdages Product Manager II SharePoint & OneDrive With Real World Experience Added By, and Presented Now By: Ryan M. VanOsdol DocAuto, Inc. © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Agenda Getting started with the cloud Migration solutions and options BILL 11/6/2018 8:48 PM Agenda Getting started with the cloud Migration solutions and options Migration services Q&A © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Bridging the gap with migration… BILL 11/6/2018 8:48 PM Bridging the gap with migration… Migration is the ability to move content from different sources to SharePoint and OneDrive in Office 365 Please don’t do this  Instead…. © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

It’s about “Transformation”… 11/6/2018 8:48 PM It’s about “Transformation”… © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

It’s all about the “Transformation” BILL 11/6/2018 8:48 PM It’s all about the “Transformation” Turn off File Shares for ODFB Reduce other spend (Box, Documentum) Discard consumer tech (Google) Discover Content, Processes & Business Units to build Information Architecture Archive old data (with retention) Delete unneeded information (don’t hoard) Integrate a compliance plan (be lawful) Implement a governance framework (be helpful) Enforce (be in control) © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Cool O365 Data Center Info 11/6/2018 8:48 PM © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

MS O365 Data Centers Water hose Network connectivity Electricity

MS O365 Data Centers – The Future

MS O365 Redundancy From the chip cores to…. The entire data center…. And everything in between

11/6/2018 8:48 PM O365 Security © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

11/6/2018 8:48 PM MS O365 Security Best in the world….it’s a matter of scale, and business To get into the building / to get hired To get access to the network that has the servers on it requires a one-time computer generated username and password that expires and is unique To access servers physically impossible Connect to – Need internal permission, reason, timeframe, internal machine and a second unique computer generated uname/pwd with limited rights Data – Impossible without YOUR approval Data – Impossible physically, Shredded storage / Shredded encryption / Unknown physical location © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Getting started with cloud… Process 11/6/2018 8:48 PM Getting started with cloud… Process © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

A Migration is About… Overpromising and under-delivering… Overpromising on the pain and under-delivering on the misery! By developing an iterative, living process that adapts as you learn… …and by doing things the first time where people can’t see you fail.

A Migration is about…. Transforming Knowing why Knowing what Planning Communicating People and psychology Technology And finally, building taxonomy and moving content

Know why… Why are you going to the cloud? (Note – This is a living, evolving answer) Some possible answers are: Licensing advantages from Microsoft Improved functionality of existing workloads Additional functionality not available on-prem Reduced infrastructure costs Embracing cloud first mentality Enabling devices Being cutting edge

Have a desired “End-State” What does success look like? Some possible answers are: Moved use cases Moved departments Enabled mobile computing Reduced costs Reduced complexity Embraced cloud computing Ability to share content externally

Have a plan to get there… How am I going to do this? Know what you’re going to move Get buy in from all stakeholders Communicate often and well Train Success stories Have a plan for success Believe in your end users! They can do this!

Training What do the end users need to know to be successful in this move? What do they do now? What will they do in the cloud? Know the difference Know how to overcome the difference Hint – Big fan of 1-3 minute videos in O365! Train them incrementally Have different training for different groups Adapt the training as time passes

Communicating Communicate early and often! Tell them what Tell them why Tell them how Tell them what to expect Tell them often Tell them how you’re going to help them Ask them for their help Take their pulse on if they feel they are getting what they need from you

Get Success Stories and Promote Find a team who will work with you Look for easy use cases Look for important use cases Look for someone who will help promote success Work with them as the pilot team to work through the process Promote and celebrate success and specifically what the pilot team got out of it

Moving content What goes, and where does it go to? What can be moved? What can’t be moved? What you’re moving? Why you’re moving it? How you’re moving it? What you’re moving it to (IA)? What success looks like? How will you test for success? Hint - have a contingency plan!

Getting started with cloud… Process 11/6/2018 8:48 PM Getting started with cloud… Process © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Cloud on your terms… Migration to cloud Maintaining a hybrid model BILL 11/6/2018 8:48 PM Cloud on your terms… Migration to cloud Migrate at your own pace to the cloud with little or no disruption to existing service Pilot Office 365 services with a subset of users Maintaining a hybrid model Continue to maintain hybrid model providing services on-premises or online based on the organization needs Continue to use existing customizations on-premises Enrich traditional on-premises scenarios with cloud innovation © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Cloud Only… New Communication sites - Communication sites are perfect for internal cross-company campaigns, weekly and monthly reports or status updates, product launches, events and more. New Hub sites - A new building block of the intranet, to bring together related sites to roll up news and activity, to simplify search, and to create cohesion with shared navigation and look-and-feel. New Team sites Groups, Delve, Video

BILL What is hybrid? Hybrid provides connective tissue between SharePoint on-premises and Office 365 A single pane of glass for discovering and managing content and people (kind of)

Why start with hybrid? Anywhere, anytime access to people and content BILL Why start with hybrid? Simple configuration Customers who implement hybrid scenarios when migrating to Office 365 see higher cloud usage 40% of SharePoint On- Premises customers use one or more hybrid scenarios and it is increasing A La carte cloud services Anywhere, anytime access to people and content Seamless integration with familiar collaboration tools Enterprise-grade security, compliance, and IT control

The scope of hybrid capabilities… BILL 11/6/2018 8:48 PM The scope of hybrid capabilities… App discovery App Launcher Apps OneDrive for Business Yammer Sites (Intranet/Extranet) Office 365 Video Delve Selectively redirect users to OneDrive for Business in Office 365 Provide access to modern mobile apps across devices and platforms Enable real-time data access 24x7 Enable organizations conversations in the cloud Embed conversations on-premises in SharePoint Server 2013 and SharePoint Server 2016 Enable modern sites creation by defaulting self-service sites to SPO Provide a single, aggregate view of site membership across cloud and on-premises Leverage SPO B2B to extend collaboration to partners, say goodbye to on- premises infrastructure Enable real-time streaming and digital media distribution Embed videos on-premises in SharePoint Server 2013 and SharePoint Server 2016 Enable contextual discovery of content and people across on-premises and cloud Data discovery Search Unified Auditing* Unified Taxonomy & Content Type All capabilities available in SP 2013 & 2016 (*Unified Auditing is only in SP 2016) © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Hybrid is? OneDrive Sites B2B Sites Self Service site creation App launcher Auditing Taxonomy and Content Types Search

Migration solutions and options Preparing to move to the cloud 11/6/2018 8:48 PM Migration solutions and options Preparing to move to the cloud © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Assessment Assessment What do I have? What to leave behind Simon Assessment What do I have? What to leave behind Assessment Mitigation Plan Migration Plan

1 3 2 4 Know what you have Where is your data? What kind of data? Simon 11/6/2018 8:48 PM Know what you have 1 Where is your data? Do you have access to all the content? Don’t leave important content behind What kind of data? 3 Is it heavily customized? Will it move over without needing manual intervention? 2 How much data? Understanding the scope of your project helps set expectations 4 Is the data relevant? Archive content is probably not treated the same © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Collection Manual Inventory 1st Party Tools 3rd Party Tools Simon 11/6/2018 8:48 PM Collection Manual Inventory 1st Party Tools 3rd Party Tools Manual inventory and data collection across known sources and locations Programmatic, automatic inventory and data collection across known sources and locations with Microsoft solutions and guidance Programmatic, automatic inventory and data collection across known and unknown sources and locations through Microsoft trusted partners © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Sharepoint Assessment 11/6/2018 8:48 PM Sharepoint Assessment Simon © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Get started with migration assessment… Simon 11/6/2018 8:48 PM Get started with migration assessment… SharePoint 2013 Migration Assessment Tool https://www.microsoft.com/en-us/download/details.aspx?id=53598 SharePoint 2010 Migration Assessment Tool https://www.microsoft.com/en-us/download/details.aspx?id=54681 © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Microsoft Assessment Tools

Improvements to the migration experience Simon 11/6/2018 8:48 PM Improvements to the migration experience Updated Limits 15GB File Size Support # and % Character Support MAXPATH increase to 400 © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Microsoft Ignite 2016 11/6/2018 8:48 PM Start Making a Plan Leverage the information you collected to better plan Leave behind Migrate Rebuild Don’t bring what you don’t need anymore Look for content that hasn’t been modified in a while All those things that can be migrated to the new location without a lot of rework Sometimes, it’s better to rebuild something and benefit from newer features to better solve our problem © 2016 Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Migration Tool Spectrum Simon 11/6/2018 8:48 PM Migration Tool Spectrum Each migration has unique needs Your assessment will help you determine what tool is right for you Apps Features Security & metadata Folders & Files Apps Features Security & metadata Folders & Files Amount of Content Complexity/Effort to Migrate © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Migration Hierarchy of Complexity 11/6/2018 8:48 PM Migration Hierarchy of Complexity Apps – Training Video App, HR Compliance App Mods and Functionality – K2, SP Designer, Nintex, Nav, Content Types, Branding Content Containers Site Collections Sites Sub-Sites Document Libraries Lists Content List Items, Documents (security, versions) © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Migration Tools Simon Microsoft Ignite 2016 11/6/2018 8:48 PM © 2016 Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

SharePoint Migration Tool – Open Preview Simon 11/6/2018 8:48 PM SharePoint Migration Tool – Open Preview Simple, and fast content migration solution Migrate content from SharePoint 2013 document libraries and file shares to SharePoint or OneDrive in Office 365 Available for all Office 365 customers © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

SharePoint Migration Tool 11/6/2018 8:48 PM SharePoint Migration Tool Simon © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

SharePoint Migration Tool Roadmap Simon 11/6/2018 8:48 PM Early 2018 SharePoint Migration Tool Roadmap Ignite Q1 CY18 Open Beta Tool GA List Migration 2010/2016 Available for all O365 customers as Open Beta Try it now : Aka.ms/spmt © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Migration Services 11/6/2018 8:48 PM © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

3rd Party services Lots of different Migration Services out there Bill Microsoft Ignite 2016 11/6/2018 8:48 PM 3rd Party services Lots of different Migration Services out there Some includes a toolset Experts are great at making a plan for harder problems © 2016 Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

FastTrack migration to OneDrive and SharePoint Bill Microsoft Ignite 2016 11/6/2018 8:48 PM FastTrack migration to OneDrive and SharePoint Free migration benefit for qualified Office 365 customers (ask MS): Content assessment Planning and preparation guidance Content migration Testing and support Infrastructure and licensing included at no cost Full service descriptions: aka.ms/FTMigration © 2016 Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Key topic breakouts below and the full listing of 70+ sessions at 11/6/2018 8:48 PM Learn more Key topic breakouts below and the full listing of 70+ sessions at http://aka.ms/spignitesessions BRK2225 Dive into Office 365 and SharePoint hybrid scenarios BRK3228 Move your data to Microsoft Office 365 BRK2422 Discover SharePoint Server 2016 Feature Pack 2 and Beyond © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

11/6/2018 8:48 PM Our contribution to the process is… We will assist in the assessment with scans, reports, and Discovery mentoring. © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

11/6/2018 8:48 PM © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.