Data Pipeline Town Hall May 11th, 2017 The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline. We will begin the webinar shortly Dial in number is 1-866-764-6750 Data Pipeline support email is datapipeline.support@cde.state.co.us

Webinar Etiquette Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them. If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music! We will hold the Q&A session at the end of the presentation: Type it in the Chat Box for a response OR Raise Your Hand: A presenter will call your name After your name is called, un-mute your phone and speak your question/comment Please be respectful of others time; we may need to have a separate conversation later to best help you 2

Important Reminder Lists are generated from IdM groups LEAs are responsible for maintaining the groups Please be sure to update accounts for changes including no longer at your LEA, change of email, names, adding phone numbers. Thank you 3

What is PII? Student Personally Identifiable Information (PII) is defined by state and federal laws as information that, alone or in combination, personally identifies an individual This includes direct identifiers (i.e. name, SASID, etc.) Includes information that when combined is identifiable Colorado’s new Student Data Transparency and Security Act introduces a number of new requirements for how Student PII is collected, used and shared CDE has prepared guidance on how to comply with this and other privacy laws which can be found here: http://www.cde.state.co.us/dataprivacyandsecurity

How to Share Data Check local policies for restrictions, requirements, etc. Ensure that you are following local policies when transmitting PII to any third party Use secure methods to transfer any PII to CDE Call CDE (303-866-6395) with questions about how to transmit PII securely Use Syncplicity to encrypt emails to CDE Avoid sending PII via unencrypted email or to unsecured faxes when sharing data between or within districts Do not use PII in trainings, presentations, etc. Do not share PII with unauthorized individuals Do not share passwords

Introductions

Today’s Agenda Open Collections in Data Pipeline Summer Calendar Directory Kindergarten Readiness Student Interchange Student End of Year School Discipline and Attendance READ Civil Rights Data Collection (CRDC) SBD

Open Collections in Data Pipeline

Open Data Pipeline Collections Year Round Directory (4 Day School Week and School Code Changes due May 12th) RITS EDIS Periodic READ (April 3rd –June 30th) School Discipline and Attendance (May 3rd – July 12th) Interchanges Staff Student Special Education IEP TSDL Discipline Action Interchange 9

Open Data Pipeline Collections 11/6/2018 Open Data Pipeline Collections Snapshots Teacher Student Data Link (Now Open-8/25/2017) Student End of Year for 2016-17 Special Education Discipline (Soft Open-8/23/2017) Special Education End of Year (Open- 10/5/2017) Coming Soon CO SAT/PSAT (Opening 5/15/2017-5/24/2017) CMAS (Opening 5/22/2017-6/1/2017) 10

Summer Calendar

Summer Calendar In the months of June, July and August, Town Hall will meet every other Thursday. Here is the schedule of days we will have Data Pipeline Town Hall. June 1st, 15th, 29th July 13th, 27th August 10th, 24th

Directory

Directory 4 day school week 4 Day School Week Application Submit Your Annual Four-Day School Week Application by May 12th. School districts operating a four-day school week (less than 160 scheduled days per school year) are required to submit a request for approval. Only for schools that include grades 1- 12. To be considered for the of 2017-2018 school year, please complete the application via Data Pipeline by Friday, May 12.

Kindergarten Readiness

Data Reporting Elements As required by Colorado law (Section 22-7-1004 (1)(b) C.R.S.), school readiness includes both developmental and academic areas: physical well-being and motor development, social and emotional development, language and comprehension, cognition, and general knowledge (math and literacy). Teaching Strategies GOLD ® areas: Social-Emotional, Physical, Language, Cognitive, Literacy and Math. The reporting system is intended to provide baseline data for measuring improvement in students’ knowledge and skills over time. READ (HB 15-1323) -If a district administers the READ Act assessment in the first 60 days of the school year, it is not required to administer the literacy component of the school readiness assessment. -Information gleaned from READ assessments administered within the first 60 days can be used to inform the literacy component of the school readiness kindergarten entry assessment. Data can be used from READ to enter data into the KEA survey’s literacy area. -All 6 required areas must be completed in the school readiness assessment for kindergarten entry within the first 60 days.

Data Reporting Elements Data reported to CDE will be from the initial fall assessment window. The initial assessment is to be completed within the first 60 calendar days of the school year as required by HB 15-1323. Kindergarten teachers may complete the initial assessment by using the Kindergarten Entry Assessment (KEA) Survey in GOLD® for the first checkpoint. The Colorado reduced item set of objectives and dimensions can be used to complete the KEA. Teaching Strategies is developing a customized report within the assessment tool that will allow districts to automatically aggregate and report on the state board approved data reporting elements. The report will be available in the early Fall. The School Readiness collection will be open from mid October to mid December. Data will be submitted through Data Pipeline.

Overview of Kindergarten School Readiness Data Reporting 11/6/2018 Overview of Kindergarten School Readiness Data Reporting Passed in 2008, Colorado Achievement Plan for Kids (CAP4K) requires districts to report school readiness data to the Colorado Department of Education. In March 2016, the State Board of Education voted to adopt a system for reporting school readiness data. The system calls for districts to submit only aggregate readiness information not by domain, but by number of domains in which students demonstrate readiness as illustrated in the following sample tables.

Sample School Readiness Report by District Determination of School Readiness Data Reporting by the State Board of Education Sample School Readiness Report by District Data will be reported in aggregate for the district as a whole

Sample School Readiness Report by School Determination of School Readiness Data Reporting by the State Board of Education Sample School Readiness Report by School Data will be disaggregated by school by gender, free or reduced lunch eligibility status, and race/ethnicity

Data Reporting “Next Steps” Data Reporting Pilot SY 16-17 Ten districts from across the state participated in a data reporting pilot. Each region was represented and the pilot included small rural, rural, suburban, and urban districts. CDE is working with Teaching Strategies to develop a customized report within the assessment tool that will allow districts to automatically aggregate and report on the state board approved data reporting elements. The report is in development and will be available in Teaching Strategies administrator’s accounts in early Fall. Data Reporting SY 17-18 Statewide School Readiness data reporting will begin in the fall of 2017. The School Readiness collection will be open from mid October to mid December The Colorado Department of Education will produce an annual report. annual report with the following information: • Levels of school readiness demonstrated by students enrolled in kindergarten • Disaggregated results by school district, school, grade level, free or reduced lunch eligibility status, gender, and ethnicity Annual report will be due in Feb.

Contact Emily Kielmeyer Kindergarten and School Readiness Manager 11/6/2018 Contact Emily Kielmeyer Kindergarten and School Readiness Manager kielmeyer_e@cde.state.co.us 720-822-0640 Tara Rhodes Early Learning Business Analyst Rhodes_t@cde.state.co.us 303-866-6243 http://www.cde.state.co.us/schoolreadiness 22

Student Interchange

Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961 Student Interchange Upcoming Webinars English Learner Data Reporting Webinar Tuesday May 23: 11:15 am – 12:15 pm Link: https://enetlearning.adobeconnect.com/datapipeline/ Phone: 1-866-601-0566 FAST Webinars October Count Resource Guide Tuesday, June 20: 1:30-3:00 pm Audit Process Wednesday, June 21: 1:30-2:30 pm At-Risk Resource Guide for 2017 Thursday, June 22: 10:30-11:30 am https://enetlearning.adobeconnect.com/fast1/ Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961

Student End of Year

Now Open Student EOY – Duncan Anderson – Anderson_d@cde.state.co.us The End of Year Collection is Open. Districts are able to create snapshots using their Student Interchange Data. Please Visit http://www.cde.state.co.us/datapipeline/snap_eoy The file formats are the same as you used with Student October. Only error free interchange records will be pulled into the snapshot. Please work on interchange errors before creating a snapshot annual report with the following information: • Levels of school readiness demonstrated by students enrolled in kindergarten • Disaggregated results by school district, school, grade level, free or reduced lunch eligibility status, gender, and ethnicity

Upcoming Training Webinars Student EOY – Duncan Anderson – Anderson_d@cde.state.co.us Webinar Dates: May 1 2:00 – 3:00 May 3 10:00 – 11:00 May 5 9:00 – 10:00 May 10 11:00 – 12:00 You can find the training here: 2016-2017 Student End of Year Fundamentals Webinar  2016-2017 Student End of Year Fundamentals Powerpoint 

School Discipline and Attendance (SDA)

Webinar Training Information Identical trainings will focus on the data collection process and data requirements for SDA: May 9th (Tuesday) 10 – 11 am May 15th (Monday) 1 – 2 pm Online Attendance Webinar: May 23rd (Tuesday) 10 – 11 am To join either session: https://cdeinfotech.adobeconnect.com/data_services/ Call in number: 1-855-397-4421 Annette Severson 303-866-6824 severson_a@cde.state.co.us

Summary of the 4 SDA Files: Discipline by Action file Count of INCIDENTS (Behaviors) per school Reported by Behavior and Action Taken 1 record per school per behavior type Discipline by Student Demographic Count of STUDENTS Reported by action taken and demographics of the students’ disciplined 1 record per school and student demographic type Firearm (GFSA) Discipline Count of Firearm Possessions per school Reported by action taken for each firearm possession Attendance Data Reported by Student Demographic and School

Attendance Data File - Review of Updates First, Data is categorized and reported by Student Demographic information: Ethnicity/Race Gender IDEA/Special Education Section 504 Status ELL Status Homeless

Attendance Data File - Review of Updates Second, each subgroup of students would have reported the following: Total Days Attended Total Days Excused Total Days Unexcused Total Days Possible Attendance Number of students habitually truant four or more days in a month Number of students habitually truant ten or more days in a school year Number of students habitually truant for both conditions listed above Number of Students with Chronic Absenteeism

Attendance Data File: Relationship Equation Student Total Days Attended Student Total Days Excused Absent Student Total Days Unexcused Absent Student Total Days Possible Decimal point is implied for all of these values. Example: Student Total Days Attended reported as 5005 is reflected as 500.5 days.

Habitually Truant Definition 22-33-107(3)(I): A child who has attained the age of six years on or before August 1 of the year in question and is under the age of seventeen years and who has four unexcused absences from public school in any one month or ten unexcused absences from public school during any school year. Absences due to suspension or expulsion of a child are considered excused absences for purposes of this subsection.

Habitually Truant Counts 3 fields capture this required data: Truancy: Four or more days in any one calendar month Truancy: Ten or more days in one school year Truancy: Met both conditions Students are to be reported in only 1 category per school as applicable

Chronically Absent Definition The unduplicated count of students absent 10% or more of the days enrolled in the public school year during the school year. A student is absent if he or she is not physically on school grounds and is not participating in instruction or instruction –related activities at an approved off-grounds location for the school day. Chronically absent students include students who are absent for any reason (e.g., illness, suspension, the need to care for a family member), regardless of whether absences are excused or unexcused. This count would include students in grades K-12.

Additional Information - Attendance Students may be counted as BOTH Habitually Truant AND Chronically Absent or as either/or Habitually Truant fields refers to students with UNEXCUSED absences Chronically Absent field refers to students with EXCUSED and UNEXCUSED absences

Data Pipeline Website http://www.cde.state.co.us/datapipeline 11/6/2018 Data Pipeline Website http://www.cde.state.co.us/datapipeline Periodic Collections -> School Discipline and Attendance Overview Deadlines File Layouts Business Rules Templates Trainings Additional Resources Direct Link: http://www.cde.state.co.us/datapipeline/schooldisciplineattendance Contact: Annette Severson severson_a@cde.state.co.us or (303) 866-6824 Annette Severson 303-866-6824 severson_a@cde.state.co.us

READ

READ Updates At this time, districts should have completed or are currently working on: Creating and submitting beginning READ file to ensure correct file layout Creating and submitting information required for the completion of the READ budget planning survey June 16: Districts complete submission of READ files and Budget Planning Survey by end of day – all submissions are finalized and will be locked Once READ file is error free be sure to click the “submit to CDE” tab in the Status Dashboard to lock your data Districts who submit programs in the “other” category within the survey will be notified by CDE and survey approval will be pending

“other” program selected in budget planning survey Pipeline submission "other" program not ever reviewed by CDE District will submit program for review and CDE will review program after the June 16th deadline District will not receive READ funds until submitted program is approved. Pipeline Submission "other" core program or alternative use of READ Funds Whitney or other designated team member sends request form for district to complete providing more explanation. Alisa reviews request form and either approves or denies request Pipeline submission “other” supplemental program listed as intervention Whitney will reach out to district to request information on how supplemental program is being used. Whitney will either approve or denies request to use supplemental program as an intervention.

Considerations All Budget Planning Surveys must be submitted to CDE by June 16th Program reviews will not take place until after the June 16th deadline If Intervention program has been reviewed by CDE in the past and not recommended for the Advisory List, program may not be submitted again during this time – district will need to remove the intervention program in survey prior to receiving READ funds READ Funds will not be distributed to districts who have submitted a program that is found not to be scientifically or evidence based

READ Resources READ Collection resources can be found at: http://www.cde.state.co.us/coloradoliteracy/readdatapipeli ne Upcoming webinars Recorded webinars Data collection timeline Data elements & definitions File layout Business Rules Additional resources such as FAQ document, assessment cut scores, template for submitting budget planning survey, etc. Questions? Contact Whitney Westgaard, READ Data Collection Manager Email: Westgaard_W@cde.state.co.us Phone: 303-866-6421

Civil Rights Data Collection (CRDC)

Jan Rose Petro 303-866-6838 petro_j@cde.state.co.us 2015-16 CRDC GOOD NEWS! Extended deadline is Friday, May 12, 2017 Colorado Progress 150 certified 7 100% complete (have not certified) 14 over 90% complete AWS (Advance Website) https://crdc.grads360.org/#program Partner Support: (855) 255-6901 or crdc@aemcorp.com Jan Rose Petro 303-866-6838 petro_j@cde.state.co.us

Jan Rose Petro 303-866-6838 petro_j@cde.state.co.us 2015-16 CRDC Deadline is Friday, May 12, 2017 LEAs that do not certify MUST request an extension Extension request form available Monday May 15th Justify the reasons why not completed. Also list Challenges preventing completion Current status Planned efforts to complete Tasks and timeline Requested extension date Office of Civil Rights will review and approve Jan Rose Petro 303-866-6838 petro_j@cde.state.co.us

Jan Rose Petro 303-866-6838 petro_j@cde.state.co.us 2015-16 CRDC CDE provided files to CRDC contacts to correct errors Section III: Classes, Course Enrollment, and Program Enrollment – Classes in Algebra I and Geometry in High School (Grades 9 through 12 only) Section VII: Student Discipline  -  LEP counts Files were sent securely through SFTP LEAs may resubmit these files if they have not yet overwritten and/or use for validation purposes Jan Rose Petro 303-866-6838 petro_j@cde.state.co.us

Jan Rose Petro 303-866-6838 petro_j@cde.state.co.us 2015-16 CRDC CRDC contacts are BRAINY!!! THANK YOU!!! Jan Rose Petro 303-866-6838 petro_j@cde.state.co.us

CRDC Phones will be unmuted for a moment and questions can be asked. If you prefer type in your questions in the chat box. 49

SBD

Assessment ∙ Melissa Mincic ∙ mincic_m@cde.state.co.us or 303-866-6281 2016-2017 SBD Review Timeline* Assessment Dates 1 ACCESS for ELLs 03/16-03/29 2 CO SAT/PSAT 10† 05/15-05/24 3 CMAS Science/social studies CoAlt science/social studies ELA/math (PARCC) CSLA 05/22-06/01 4 CoAlt: English Language Arts and Mathematics (DLM) 06/19-06/27 *DACs and data respondents will receive updates about collections as needed. †Will count for accountability reporting beginning in 2017 *SBD manual page 2* Assessment ∙ Melissa Mincic ∙ mincic_m@cde.state.co.us or 303-866-6281

Assessment ∙ Melissa Mincic ∙ mincic_m@cde.state.co.us or 303-866-6281 SBD Manual & Webinar https://www.cde.state.co.us/assessment Assessment Unit homepage ↓ Trainings Data Trainings SBD Manual SBD Webinar *SBD manual page 2* Assessment ∙ Melissa Mincic ∙ mincic_m@cde.state.co.us or 303-866-6281

Data Pipeline Assessment Collections User Roles Description LEA viewer Can only view data and reports LEA user Can view data and reports Can download, edit, and upload data LEA approver Can approve data† *Assigned by Local Access Manager (LAM). Individuals may be assigned roles in several or all SBD collections but may only have one user role per collection. †Districts can ensure that SBD data have been submitted using the Status Dashboard tab in Data Pipeline. *SBD manual page 6* Assessment ∙ Melissa Mincic ∙ mincic_m@cde.state.co.us or 303-866-6281

File Extract Download Options Extract Type SBD Extract = Vendor file (pre-ID data) SBD Student and CDE continuous extract = File updated with Data Pipeline Student Interchange data PLUS CDE calculated values for accountability fields Continuously in District Continuously in School Date First Enrolled in U.S. *SBD manual page 14* Assessment ∙ Melissa Mincic ∙ mincic_m@cde.state.co.us or 303-866-6281

Accountability Comparison Reports CDE providing calculated values for accountability fields Continuously in District Continuously in School Date First Enrolled in U.S. Assessment ∙ Melissa Mincic ∙ mincic_m@cde.state.co.us or 303-866-6281

Student Location Report *SBD manual page 32* Assessment ∙ Melissa Mincic ∙ mincic_m@cde.state.co.us or 303-866-6281

What’s New for the SAT/PSAT Collection SBD file layout: http://www.cde.state.co.us/datapipeline/sbd-sat-filelayout Fields removed from collection SAT HS Code Comprehensive Race Category Continuous in Colorado Fields added to collection Test Individual race fields Gifted and Talented field CDE providing optional calculated values Continuously in District Continuously in School Title 1 Not Tested Code Date First Enrolled in U.S. Newcomer to U.S. – Did Not Test ELA *SBD manual page 40* Assessment ∙ Melissa Mincic ∙ mincic_m@cde.state.co.us or 303-866-6281

Assessment ∙ Melissa Mincic ∙ mincic_m@cde.state.co.us or 303-866-6281 2016-2017 SBD Reviews Contacts Melissa Mincic mincic_m@cde.state.co.us 303.866.6281 SBDs ACCESS for ELLs CMAS DLM Shangte Shen shen_s@cde.state.co.us 303.866.6877 SBD CO PSAT 10/CO SAT *SBD manual page 34* Assessment ∙ Melissa Mincic ∙ mincic_m@cde.state.co.us or 303-866-6281

Thank you for joining us today! Next Town Hall: Thursday, May 18th, 2017 9 a.m.-10 a.m.