Welcome to ZFHOA 2018 AGM 19:00 Thursday 07 June 2018 Zandfontein Farm Home Owners Association

Agenda AGM 2018 Welcome Quorum for AGM Chairperson’s Report Financial report Security and Operations report New Projects Collections New Board for 2019 Vote on proposed increase in contributions Questions and answers Next AGM Close

Chairperson’s report: The ZFHOA Board of Directors started 2017 with seven Directors and one Committee member Grazyna Auf (Treasurer) Kirstin Bosworth Jac van Niekerk Jade Archer Jay Singh (Chairperson) Mike Neu-Ner Terry Allan Rene De Schouwer (Committee member)

Security and Grounds keeping New project delays Collections Challenges New Accounting system Security and Grounds keeping New project delays Collections

AGM – Treasurer Report Thursday 07 June 2018

Good evening The Team: Grazyna Auf - Treasurer Ursula van der Walt- Bookkeeper Harry Rubin - Auditor

Important points SAGE One is fully operational Accrual vs Cash basis Difference between prior Financial Statements and FY18 Bank accounts, bad debts, receivables All monies collected or spent was well controlled in prior years Sage has allowed for better accounting and a clear segregation of duties

Management Accounts Profit for the year – R118,164 Retained Earnings – R323,217 Resident contributions – R1,297,641 Expenses – R1,323,532 (taking into consideration money raised as special contributions, Guard Collections) Full details provided in Financials Expenses can be grouped Administration Security Parks and Environ Maintenance Other/General

Management Accounts Administration Security Parks and Environ allocation of Turnkey invoice, printing & stationery, Membership Fees, Internet and Telephone Security ADT, clearing of site, allocation of Turnkey invoice Parks and Environ Included in R227,121 are special collections from the community of R18,468 R60,369 - direct Salaries and Wages Friends of the Parks Donations in money, effort and kind Parks help to attract wonderful new community members, inspire community members to get involved, create a safe and beautiful space for our families Costs include maintenance of equipment which help with security measures

Management Accounts Maintenance Legal & Insurance Vehicle maintenance and on that note Noddy is getting rather old Maintenance of equipment Pallisade maintenance Signage Legal & Insurance Plans for Letaba entrance special project, opposition of densification, bank charges R25,968 was raised as a special collection to oppose densification Special project will commence to raise money for Letaba entrance project which will off set above costs Other/General Electricity & water, entertainment, staff welfare

Cost allocation as a Percentage FY2018

FY2019 – Budget Increase proposal –R550 per member Resident contributions – R1,509,300 Expense – R1,439,314 Average increase of 18% on expenses Voluntary basis vs paid for services Increased demand of time 24h availability Use of fuel, data, telephone, stationery, consumables etc FADT R691,000 pa Turnkey service provider R207,000 pa Salaries & Wages R70,000 pa Road Closure application renewal R30,000 Safety and Security Maintenance R68,000 Park Expenses and Maintenance R82,000 Repairs and Maintenance R60,000 Letaba Entrance Special Project (excluded from above expenses) – estimated collection of 90% of total cost, R262,000. Balance to be funded from reserves

AGM – Social Report Thursday 07 June 2018

Team: Jade Archer Grazyna Auf Kirstin Bosworth Sunita Daya And of course YOU!!! Thursday 07 June 2018

2018 Events - Cycle challenge -. Halloween -. Jumble sale - 2018 Events - Cycle challenge - Halloween - Jumble sale - Newsletter Please support us!!! Thursday 07 June 2018

AGM – Membership Report Thursday 07 June 2018

Good evening The Team: Mike Neu-Ner - Treasurer Ursula van der Walt- Bookkeeper

Important points We have +- 268 houses The highest number of contributors ever – (May ’15) – 246 (92%) Current number of contributors – 218 (81%) So 50 households are not contributing Just for interest, in Digby’s days we had 172 contributors

New Board for 2019

Vote on proposed increase Of R50 p/m in contributions

Questions and answers