Transmittal Review RMS 3.0

The Civil Engineering Tech (CET) receives notification from the contractor that a transmittal is being submitted from the contractor. The CET will check the transmittal for completion and either accept the package for review or return for completion. Based on who the Project Engineer assigned the transmittal to the CET will send a calendar reminder to the designated reviewer. The date on the reminder is when comments should be returned to the CET. If this timeframe cannot be met, coordinate with the CET on extra time.

Where to find the transmittal log From the main screen select the Submittals Tab. From here click on Transmittal Log. Where to find the transmittal log From the main screen click the “Submittals” tile. Then click on Transmittal Log.

Finding the Transmittal Click the transmittal that was called out in the calendar reminder.

Locating transmittal package The transmittal main screen will open. Highlight the document package to be reviewed and select “Edit”

Transmittal Package Select review document

Transmittal package The transmittal package will open for review.

How to Review the Transmittal Pack The transmittal needs to be reviewed for conformance with the contract. Comments about any non-conformance or concerns need to be clear and reference what area of the specification section is not being met. Do not enter in beliefs or opinions in the comments

Desk Reference The provided Desk Reference is a quick guide to the proper codes for the different transmittal classifications. Transmittals that are variations need to be reviewed not only for Technical compliance, but also for Contractual Compliance. If the variation is change to the contract this needs to stated so that a Change Request can be started by the Project Engineer

Enter in comments For Secondary Reviewers Locate your name under secondary reviewer list and highlight. Enter the recommended code and comments under Secondary Remarks. Mark the date the review has been finished. Send an email to the CET and Project Engineer that the review has been completed. The Project Engineer will consolidate comments and code the transmittal

Entering Comments as Primary Reviewer Code the transmittal under the QC code click on the right hand side to review the drop down menu Enter Comments under Contractor/Government Remarks When completed send an email to CET and/or Project Engineer. The CET will prep the transmittal for out- processing and return to the contractor.

Blue notebook and pen If a larger screen is needed to enter comments click the blue note book and pen