Using Office 365 in the Classroom By sarah Floyd

Office 365 in my Classroom I teach in the SmartLab at my school. While the SmartLab consists of many technologies that students get to experience, we use Office 365 daily for grades 3-5. Some uses: Journaling Self-assessing Presenting Sharing

Things to Know Students must have school emails set up to use Office 365. Someone at an administrative level should be able to help you set up or locate your students’ emails. Make sure these emails are easy to remember (we use firstname.lastname@ourschooldistrict.org). Set every students’ password as the same thing (i.e. Password1). Office 365 works best for students in grades 3-5 because they have some computer skills and writing skills. Students need the process of using different aspects of Office 365 modeled for them for several weeks before they can automatically use it without help. Encourage students to help each other through this process (the SmartLab uses the “3 before me” rule). This is a great tool for teachers to check students’ understanding in this technological age.

Journaling In the SmartLab, students in grades 3-5 journal about their learning experiences every day. The computers get wiped clean each time I shut them down, so the students have to save their work some other way. We use OneNote in Office 365 for journaling. It allows students to log into their account, open OneNote, copy the journal template I put into OneNote, and work on it under their own name. OneNote saves their changes automatically so they do not have to save to the computer and upload into Office 365 every day. First, the teacher has to create a Class Notebook. Once this is done, the students are made a member of the Class in their OneNote.

Class Notebook Set-up (for teachers) 1. Log in to you Office 365 account 2. Click on Class Notebook Class Notebook

3. Click on “create a class notebook”. 4. Name your class (i. e 3. Click on “create a class notebook” 4. Name your class (i.e. Third Grade) and push next Create a class notebook Next

5. Read the overview and click next. 6 5. Read the overview and click next 6. Add another teacher or administrator if you want and click next 7. Add your students (if they are in the school’s system their name should pop up when you begin typing it) and click next

8. Change or add to what is inside the students’ private space (I changed this to journal, self-assessments, and presentation) and click next Journal, self-assessment, and presentation 9. Preview, create, and done Create

Adding Journal, Assessment, and Presentation Templates (for teachers) 1. In Office 365, open OneNote 2. Click on the class you want to add to OneNote

3. Click on content library 4. Click on “insert” and “new section”

5. Give the section a name (i. e. Student Templates). 6 5. Give the section a name (i.e. Student Templates) 6. Create your journal, self-assessment, and presentation and press OK templates (to add a new page click “insert” and “new page” Insert OK New page

Journal Example Project Journal Title Page Include: Station Name Team Members  Project Name  Technology used  Launcher dates  Add a picture of your project    Project Journal- Day 1  Day 1- Exploration  What we did or a problem we had:  What we learned or how we solved the problem:  Vocabulary:  Exploration:  During this phase you will   familiarize yourself with   the learning resources   and explore the technology you will be using in your project.   Project Journal- Day 2  Day 2- Plan Your Project  Our SMART Goals:  (Along with your goals, create a timeline for your project to help you reach your goal by the last day of the launcher.)  SMART Goal Key  SPECIFIC- Specific to your launcher and to what you want to learn.  MEASURABLE- You can measure whether or not you are able to reach your goal.  ATTAINABLE- You can realistically reach your goal with the time and resources provided.  RELEVANT- You can explain how your goal connects to your interests, studies, and society.  TIME BASED- Your timeline describes when you plan to complete each phase of the project.  Project Journal- Day 3  Day 3- Focused Discovery  In this project phase you will learn what you need to know to begin your project activity. You may read and explore online tutorials, books and other resources.  Project Journal- Day 4  Day 4- Project Activity    What we did or a problem we had:  What we learned or how we solved the problem:  Are you on track with your timeline?   In this phase, you will do the activities necessary to complete your project objective. You may be building a machine, working with a computer software application, or solving a circuitry problem.   Project Journal- Day 5  Day 5- Project Activity  What we did:  What we have learned so far:  What we are doing to reach our goal:  Project Journal- Day 6  Day 6- Presentation  What we got done on our presentation today:  What our goal is for our presentation tomorrow:  How we will share the responsibilities of creating our presentation and presenting it to the class:  In the Presentation phase you will polish your multimedia presentation to communicate what you did and what you learned during your project.  Project Journal- Day 7  Day 7- Self-Assessment  Complete the self-assessment together 

Journaling in OneNote (for students) 1. Log in to Office 365 and open OneNote 2. Click on “shared with me” and then click on your class OneNote Fifth Grade Share with me

3. Click on “content library” and click on. 4 3. Click on “content library” and click on 4. Right click on the journal tab and copy and click on the journal your facilitator introduces as the one you will use Copy Content library 10 day journal

5. Click on your name and click on journal. 6 5. Click on your name and click on journal 6. Right click in the section that says “untitled page” and paste Your name This section Journal Paste

7. When you click on the journal you pasted. 8 7. When you click on the journal you pasted 8. You can edit your journal in here every day and it it will appear automatically saves when you log out New title will automatically save

Self-assessing in OneNote (for students) Students will follow the same instructions for journaling in OneNote for the self-assessments. They have to copy and paste the self-assessment into their own name. Then they can edit the self-assessment in OneNote under their name and it will save automatically when they log out. The teacher can also edit the students’ self-assessments and add in the scores or feedback that they want the students to be able to see.

Presentations Using OneNote and OneDrive (for students) 1. Log in to Office 365 and open OneNote 2. Click on “shared with me” and click on your class OneNote

3. Open content library and click on “project. 4 3. Open content library and click on “project 4. Open up powerpoint on your computer and choose blank presentation Project presentation template Blank presentation Content library

5. Go back to your OneNote; highlight the words you want to copy to your powerpoint; right click and copy To highlight words, left click below and to the right and drag the mouse up and over the words (still holding down the left button on the mouse).

6. Go back to your powerpoint, right click and paste 7. Continue doing this for all slides on the project presentation template 8. Edit the words to be your own, delete the words you do not need, change the powerpoint layout, add pictures, etc.

Saving and Sharing Presentation in OneDrive (for students) 1. Click on FILE 2. Click on Save As and Browse Browse File Save As

3. Choose documents and name your powerpoint something with your name and the date in it and click save; you can close out of your powerpoint Documents New name Save

4. Log in to Office 365 and open OneDrive. 5 4. Log in to Office 365 and open OneDrive 5. Click upload and select files Upload Files OneDrive

6. Click on documents, locate your powerpoint that you saved,. 7 6. Click on documents, locate your powerpoint that you saved, 7. Your powerpoint will appear in your OneDrive and double click it My powerpoint

8. Hover the mouse over your powerpoint in 9. Click Share at the top oneDrive and a circle appears to the left; click in the circle to highlight it blue Share Blue highlighted circle

10. Type in the name of your teacher you want to share it with and click on their name when it appears; then click send Start typing the name in here The name should appear Send

Reflection Using Office 365 in the classroom falls into the Augmentation section of SAMR. Office 365 is a substitute for saving to files in the computer and getting a copy to the teacher in some other form, like through attaching it to an email or printing it out on paper. It also has functional improvement because while documents on the computer could (and do) get wiped clean, the items students complete and save into their Office 365 account will be there forever. Further, the students are able to share with the teacher in just a couple of clicks and the teacher is able to go into the students’ work in OneNote and view it/give feedback. Finally, the teacher can share templates/expectations with students in Office 365 instead of providing a hard copy. One step that I have not implemented yet that would make this tool even more of an improvement is showing parents how to access their children’s work in Office 365. Parents could log in to their child’s account or I could find a way to add them to the Class Notebook so they are able to see what their child is doing. This would be a great way to involve parents.