Driver Education Financial Procedures Audra Urie Driver Education Program Director 11/6/2018

SDE webpage Driver Education button

Driver Education Resource files

Driver Education Instructor Forms

Reimbursement Form Items you will need to complete the form Student Roster (enrolled students) Roster needs to be signed by the instructor or supervisor Dates the student attended the course, beginning and end Do not put IDLA students on a classroom roster Indication of the student’s “pass” or “fail” Exact hours a student was in class or driving Students may be transferred from class to class if indicated on roster Instructor who taught the class Instructor who taught the behind the wheel

Reimbursable Students Students must be listed on the roster Complete a separate roster for classroom vs. IDLA students Total number of students enrolled Total number of students who paid Completed 30 + hours of instruction 100% reimbursable Regardless if the student “passed” or “failed” Student can take the class twice for reimbursement Completed 16-29 hours of instruction 50% reimbursable Completed 0-15 hours of instruction is not reimbursable Dropped out Transferred out Transferred students will be reimbursed when they complete the course

Instructor Salaries Annual report will help you with salary scale Report classroom instructors separately from in-car instructors Classroom Hours worked Prep hours In-Car Actual vehicle miles driven during a shift Actual vehicle miles driven with each student

Automobile Mileage In-Car Instructor will provide: Hours worked Actual vehicle miles driven Actual vehicle miles driven with each student Log vehicle miles at start and end of shift Log vehicle miles at start and end of each student Current federal mileage rate will apply for calculation .535 per mile

Mileage Reimbursement The mileage reimbursement rate is intended to cover the costs of operating a car for business purposes. The costs that are contemplated by the standard mileage rate are standard maintenance, repairs, taxes, gas, insurance, and registration fees. Essentially the standard mileage rate is intended to cover the expenses that one would report for the actual car expenses deduction, but the standard mileage reimbursement rate is simply an estimate and may end up being more or even less than your actual expenses.

Mileage Reimbursement Covers Standard Maintenance Repairs Taxes Fuel Insurance Registration Fees Purchases of a vehicle

Miscellaneous Costs Vehicle All costs not associated with maintenance Inspections Passenger side brake Signs Purchase not depreciated in mileage rate Lease Administrative Benefits (Do not include medical) Printing/Copies Rent/lease Administrative assistant Curriculum/Books/Supplies

Financial Report Student enrollment Student fees State reimbursement All funding in and out of driver education account will be reported in account 241. Financial spread sheet would include but not limited to: Student enrollment Student fees State reimbursement Salaries Signs/Passenger brake Teacher Training Vehicle mileage log Fuel Maintenance Vehicle repair Supplies/Copies/Books Leases/Rentals Inspections Receipts associated with expenses

Questions? Audra Urie | Driver Education Program Director Idaho State Department of Education 650 W State Street, Boise, ID 83702 208 332 6984 aurie@sde.idaho.gov www.sde.idaho.gov/driver-ed 11/6/2018