DeCA Retail Consultant EBS BREAK OUT SESSION American Logistics Association – Commissary Roundtable – May 2018 Chellam Manickam DeCA Retail Consultant

Agenda PHQ Promotion Grid export Background Supply Chain Efficiencies EBS data and DIBS data flow PHQ Files ( Phase One) Master Catalog Store Catalog Shipper content PHQ Category PHQ Department Unit of Measure PHQ Promotion Grid export Distributor Files to DeCA ( Phase Two) Warehouse availability date Warehouse Phase outs and Deletes Warehouse Dead stocks

BACKGROUND DeCA has several large and small distributor across the 50 states including Hawaii and Alaska DeCA is served by different distributors with different procurement relationships with manufacturers and brokers DeCA has Resale Ordering Agreements and Requirements Type Contracts with Manufacturers and Brokers and not with the distributors unless the distributor is also a vendor All Orders and ASNs are exchanged between DeCA and distributors using EDI, but other communication is by email/ fax and spreadsheets DeCA has its own Central Distribution Centers (CDC) in the OCONUS locations

SUPPLY CHAIN EFFICIENCES Increase fill rate and reduce out of stocks and improve the DeCA business model by decreasing dead stock and returns Provide accurate and timely data from EBS Power HQ PHQ files – Master and Store Catalog ( Complete) Power DAX Contingency order data for 30 days from DAX ( Ongoing) Provide promotional grid from PHQ Incorporate Distributor Item availability date in Store Portal Delete or Discontinue warehouse deletes and phase outs in Power HQ Eliminate and correct Invalid GTINS between DeCA and the Distributor Power DAX BOH data ( Phase two)

EBS DATA AND DIBS DATA FLOW Vendor Portal Power HQ Receives the all vendor/ item/cost information Item Cost & Promotional Adjustments Allocation by DODAC done in HQ DIBS REGIONAL BOXES Master Catalog Store Catalog Legacy data from DIBS CAO ALA

Power HQ files and data attributes Vendor Item Export Store Vendor Item Category Department Export Shipper UOM UPC_EAN DODAAC CATEGORY DEPT SHIPPER_UPC_EAN CASE_GTIN STORE_NUMBER DESCRIPTION SHIPPER_CASE_GTIN CASE_PACK   BRAND_CODE SELL_SIZE UNIT_OF_MEASURE ITEM_ADDED_DATE ITEM_HEIGHT STATUS ITEM_WIDTH DISCONTINUED_DATE ITEM_DEPTH DIST_AVAILABLE_DATE CASE_HEIGHT INDICATOR CASE_WIDTH VENDOR CASE_DEPTH VENDOR_NAME CASE_WEIGHT RSL CASE_CUBE CONTENT_UPC_EAN CASE_TIE CONTENT_DESCRIPTION CASE_TIER CONTENT_SELL_SIZE CONTENT_UNIT_OF_MEASURE CONTAINS_QTY WEIGH_ITEM CONTRACT_NO CONTRACT_START_DATE CONTRACT_END_DATE LAST_SOLD_DATE DISTRIBUTOR_CODE DISTRIBUTOR_NAME CRV ORDER_PACK

DISTRIBUTOR FILES TO DECA Item availability date Distributor will provide a daily file with 3 attributes: CASE UPC DODAC/ Store Number Warehouse availability date Phase Out and Warehouse Delete Date Distributor will provide a weekly file with 3 attributes: Warehouse phase out and delete date Dead Stocks Dead stock dates / flag

EBS Distributor Questions PHQ: How often will the PHQ files be sent? How do DeCA and the Distributors clean up the Invalid GTINs? What is the role of RSL Codes in EBS? How does allocation work in PHQ ? DAX: What is the promotional order process in DAX? What is the new item order process in DAX? How will Power DAX contingency orders be sent and what is the process ? How does PULL Numbers/ CALL Periods and CALL numbers work with DAX?