CRIS-CRASH report Electronic subMission Updated slides and notes 9/1/17 Texas Department of Transportation – Crash Reporting and Analysis for Safer Highways (CRASH)

Crash Record Information System Overview CRASH Introduction Agenda Crash Record Information System Overview CRASH Introduction CRASH Production Statistics Introduction to Configure Introduction to CRASH Data Sharing & Reporting Crash Report Online Purchase System Agency Support Future

Crash Record Information System (CRIS) – Overview CRIS is a web-based, proprietary software system, built to capture Texas Crash Reports (CR-3) images and data. CRIS is used by Law Enforcement Agencies, Metropolitan Planning Organizations, State Agencies, and TxDOT for crash-related reporting, analysis, and to obtain copies of Texas Crash Reports. This is the landing page for CRIS. We will walk through Configure and CRASH as part of this presentation.

TxDOT CRASH - for Electronic Submission: CRASH Introduction TxDOT CRASH - for Electronic Submission: Crash Reporting & Analysis for Safer Highways (CRASH) is a component of CRIS, developed for investigators to provide crash data in an automated and secure environment. TxDOT has enabled over 800+ business rules and edits, along with integrations with TxDMV’s Registration Title System (RTS) and TxDPS’s Texas Law Enforcement Telecommunication System (TLETS) to assist investigators with timely and efficient data entry. As of March 2017, there are 508 agencies using CRASH and 36,759 users of the CRIS system. What does TLETS and RTS do for an officer when they are performing data entry? TLETS allows the officer to search by DL Number and DL State. The system will let the officer choose some or all of the following to auto-fill: Person Name, Ethnicity, Address, DOB, DL Type, DL Class, CDL Endorsements, DL Restrictions. RTS allows the officer to search by License Plate and Last 4 characters of the VIN. The system will let the officer choose some or all of the following to auto-fill: Owner/Lessee Name, Vehicle Year, Vehicle Color, License Plate Number, and VIN.

CRASH Introduction - Free CRASH Benefits System was built with timely data entry in mind and includes immediate validation, click-through error correction, and summary panel System includes pre-loaded agency values for specific CR-3 fields (i.e. charges, streets, how notified) and additional custom agency fields, not on CR-3 Integration with TLETS for quick Driver License information and RTS for VIN or License Plate quick verification System is kept current with enhancements and security upgrades, using Crash User Group inputs User Names and Passwords can be managed by TxDOT or internally CRASH Help Desk – 6AM – 6PM, 7 days per week, 365 days per year TxDOT provides diagramming licenses – Easy Street Draw Web TxDOT provides business intelligence licenses for reporting and dashboards through MicroStrategy TxDOT manages annual infrastructure refreshes

CRASH Production Statistics Electronic crashes are being submitted and processed an average of 42% times faster than paper records. As of 2/11/2017: 93% Electronic 6 % Paper TxDOT is paying $1.98 to process an electronic record compared to $11.35 for processing a paper crash report. As of 9/21/2016, Source: MSTR Report Paper 38.42 days (from date of crash to CRIS Warehouse) Electronic 16.15 days (from date of crash to CRIS Warehouse) 16.15 / 38.42 = 42.0%

Introduction to Configure

Introduction to Configure Log On: Internal IdP – Configure to allow certain domains (TxDOT Hosted) General Settings User Management Users Groups Roles CRASH Application Settings Service Region DAs Crash Approvals CR-3 Fields Custom Fields E-Submission Data Sharing

Introduction to Configure CR-3 Fields Allows law enforcement officers to quickly populate specific free form fields on the crash form by selecting from values defined by their agency Fields include: The value will be populated on the crash image The pre-defined values must validate to be accepted in CRASH Charge Financial Responsibility How Notified Taken To/ Taken By Street Towed By/Towed To Local Use Property Damage

Introduction to Configure Custom Fields Agency can create up to 5 custom fields and will only be provided to your agency and not shared with others These values are not included on the crash image and will only be available in Search and included in the agency Data Sharing process Note: If the field has been used in a crash, the system will not allow the user to delete the custom field until the crash is removed from CRIS.

Introduction to CRASH

Introduction to CRASH

CRASH Landing Page Overview Introduction to CRASH CRASH Landing Page Overview Touch Screen, Keyboard, and Mouse Enabled Night Mode Create Report Configure Crash Defaults Report Lists My Recent Reports Notifications and Alerts

My Notifications and Alerts Introduction to CRASH My Notifications and Alerts (Emails and CRASH Landing Page) Notifications Any outages due to planned system maintenance or deployments of new releases are included in the notification section.  In addition, release notes are published and sent via email two weeks prior to the deployment Alerts (stale notifications) User/Approver will receive after 5 days User/Approver will receive after 10 & 20 days 30 day alert will delete the Web Crash ID record Pending BAC Results

Approvals & Rejections Introduction to CRASH Approvals & Rejections None – Record is submitted to TxDOT when investigator submits the record One Level – Record is submitted to supervisor, then TxDOT after supervisor approves the record Two Levels – Record is submitted to supervisor, supervisor approves to another entity and then TxDOT after entity approves the record Approve versus Reject

Configure Data Introduction to CRASH Configure My Default Fields Allows user to pre-populate information for any new crash created Manage My Templates CRASH Diagram Template Creator Edit, Delete, Copy, and Search Templates

Introduction to CRASH View Crashes CRASH User: My Rejected Reports My Unsubmitted Reports – Add, Edit, and Delete My Submitted Reports My Archived Reports – Supplement Agency Authorization Manager, CRASH Manager and CRASH Approver: Agency Unsubmitted Reports – Edit, Delete, and Reassign Reports to Approve – Edit, Approve, and Reject My Archived Reports Agency Archived Reports All Users: Search – Approve, Edit, Supplement, and PDF images of CR-3 available

Create A New Crash Report Introduction to CRASH Create A New Crash Report Crash Description Web Crash ID versus Crash ID Previous, Next, and Update View/Add Report Notes Close, Save, Validate, Submit, and Delete

ID & Location Introduction to CRASH View/Add Report Notes Asterisked Fields = Mandatory Fields Embedded Help Error help text Pre-population Copy Field Data Drop Down Values

Units & Persons Introduction to CRASH Adding Units and Persons Selecting the correct Unit Descriptions Add Towed Unit, Add Primary Person versus Add Person Select values using dropdown arrow Importance of “Next” versus “Update”

Property Damage and Factors & Conditions Introduction to CRASH Property Damage and Factors & Conditions Property Damage Add, Edit, and Delete Factors & Conditions (Environmental Conditions) Select values using dropdown arrow

Copy & Paste from external sources (Word, TLETS, Notepad..) Introduction to CRASH Narrative 12,000 Characters allowed Spell Check Copy & Paste from external sources (Word, TLETS, Notepad..)

Templates/Diagram Introduction to CRASH Using an Agency Template Create a New Diagram for the first time Create a Template for the first time

Investigator Information Introduction to CRASH Investigator Investigator Information Investigator Name ID Number ORI Number (TX####### correct format) District/Area Crash Report Information How Notified Time Notified Time Arrived Report Date Investigation Complete

Summary Page Overview Introduction to CRASH Image Preview (Save Crash Report and Preview button) Summary Information regarding Crash Record System Generated Fields

Validation Introduction to CRASH No Returns On Demand Validation Reports are Validated within CRASH Fatal and Warning error messages Fix and Refresh – Validation Click Through Records must be Validated prior to Submission to TxDOT

Data Sharing & Reporting CRASH Data Sharing – XML or CSV format Reports are now available from TxDOT CDA Section http://www.txdot.gov/apps-cg/crash_records/form.htm Reports from TxDOT Business Intelligence Tool (MSTR) Reports – Scheduled or Ad-hoc Dashboard and Report development

Data Sharing & Reporting Reports from TxDOT Business Intelligence Tool MicroStrategy (MSTR) MSTR User Roles: Reports Users – No training required but TTI CRASH website review of MicroStrategy is recommended. Users will only see the Investigating Agency folder and associated reports. Report Analysts (Power User) – Successful passing of MicroStrategy course is required. This role enables users to create ad-hoc reports.

Data Sharing & Reporting

Data Sharing & Reporting

Crash Report Online Purchase System TxDOT has built an application that will allow the public to purchase crash reports online 24 hours per day, 7 days per week, and 365 days per year. The Crash Report Online Purchase System requires that a single crash report be returned from a search before adding it to the cart. Multiple crash reports can be purchased via a single transaction, but must be added to the cart one by one before checking out. https://cris.dot.state.tx.us/public/Purchase//

Agency Support CRIS Help Desk TxDOT has a contract with CRIS Helpdesk to provide help desk support, 7 days a week, 365 days per year (6AM – 6PM) Agencies call 1-844-CRISHLP (274-7457) or email support@crishlp.com Chat support can now be invoked from within CRASH from the Help Menu CRASH User Guide CRASH, Configure, Report, and Dashboard Training CRASH User Group – 2nd Thursday every other month between 10AM – 12PM, WebEx Conference Call

Future TxDOT continues to: Keep CRASH updated with enhancements Ensure agencies have reports and dashboards that assist with their missions

If you have any follow up questions or concerns, please contact: CRIS Help Desk 1-844-CRISHLP (274-7457) support@crishlp.com