Division II Transfers Division II Transfers - Checklist

General rule Any transfer student (two-year, four-year, foreign, domestic) must spend an academic year in residence at your institution before being permitted to compete. Academic year in residence = Two full-time semesters or three full-time quarters. Summer terms do not count.

Two-year college transfers (2-4) Ask: How long was the student at the two- year college? Base rule requires two full semesters or three full quarters. (Bylaw a) If the student-athlete does not meet this base rule, he or she cannot compete for one full year at your institution (Bylaw ), and no further analysis is needed. (We will talk about exceptions in a minute.)

Two-year college transfers (2-4) Ask: Does the student have his or her associate of arts degree (AA)? If yes, AND if they have the two semesters/ three quarters at the two-year college, they may compete at your school immediately. BUT, if the student attended more than one two- year college, 25 percent of the hours used for the AA degree must have been taken at the two-year college that awarded the AA degree. (Bylaw b-1)

Two-year college transfers (2-4) If no AA degree, ask: How many transferable degree credits does the student have? They must have an average of 12 hours of transferable degree credit PER TERM of full- time attendance at the two-year school(s). (Bylaw b-2) No AA degree? No 12 transferable per term? No competition for one full year at your institution and no further analysis is needed.

Two-year college transfers (2-4) If the student DOES have 12 transferable degree credits per term, he or she also must have a cumulative grade-point average (GPA) of in the transferable hours. (Bylaw b-2)

Two-year college transfers (2-4) Additional requirement (for everyone). Six-semester or six-quarter hours of TRANSFERABLE degree credit in the previous full-time term. (Bylaw ) Required for competition. Student-athlete may be recertified at the end of the term for competition in the succeeding term (get well).

Two-year college transfers (2-4) Review: Two semesters/three quarters (for everyone). AA Degree; OR 12 hours per term transferable degree credit, AND GPA. Six hours of transferable degree credit in the last full-time term (for everyone).

Exceptions to the 2-4 transfer rules IMPORTANT NOTE: ONLY QUALIFIERS MAY USE THESE EXCEPTIONS ( ). Discontinued/nonsponsored sport exception. Nonrecruited student-athlete exception. Two-year nonparticipation exception. Return to original institution exception.

Discontinued/nonsponsored sport exception (Bylaw ) Original two-year school dropped the sport or never sponsored the sport. The student could not have attended any other collegiate institution that did sponsor the sport. Student must have a at the two-year college.

Nonrecruited student exception (Bylaw ) Not recruited by the certifying institution. (Bylaw ) No athletics aid has been received. Student has not participated in athletically related activities (Bylaw ) except limited preseason tryouts. Eligible for admission at the certifying institution before enrolling at the two-year institution.

Two-year nonparticipation exception (Bylaw ) Before student-athlete participates for you, there must be two consecutive years of no participation. No participation in intercollegiate sports. No participation in any noncollegiate amateur competition while enrolled full time. Does not include time before enrollment.

Case study – Truman Truman attended Cold College, a two-year school, full time in All hours are transferable. He did not participate in athletics. How do you certify Truman? FallSpring hours of A6 hours of A Took the year off…to write a book Eligible?

Answer – Truman Ask: How many terms was Truman a full-time student? Two. He meets the base rule. Does Truman have an AA or 24-semester hours of transferable degree credit with a 2.000? No. He has a 4.000, but he has only 15 hours of transferable degree credit and no AA degree. BUT, if Truman was a qualifier, you could use the two-year nonparticipation exception to certify him as immediately eligible.

Return to original institution exception (Bylaw ) The student left your school, went to the two-year school full time, then came back to your school. The student could not have had an unfulfilled residency requirement at the time they departed your school. Dont forget about Bylaw The student- athlete still has to meet progress toward degree when they return to your institution. And, dont forget the six-hour rule.

What about practice and aid? Practice and financial aid are tied to a student- athletes clearinghouse status. A qualifier or a partial qualifier who does not meet the two-year college transfer rules may practice and receive athletics aid during the first year at the certifying institution. May not compete for one full academic year. A nonqualifier who does not meet the transfer rules may not practice, compete or receive athletics aid for one full academic year at the certifying institution.

HELPFUL HINT: What if a student- athlete never registered with the clearinghouse? A student-athlete who never registered with the clearinghouse is a NONQUALIFIER by default. You cannot make an assumption that they would have been a qualifier or partial qualifier, even though the high school transcript may show good grades and a good test score. Only the clearinghouse can determine a student- athletes qualifier status. You must look at the student-athletes final clearinghouse certification report. Preliminary report is not sufficient.

Four-year college transfers (4-4) First step: Does your institution have permission to contact the incoming student- athlete? (Bylaw ) No contact is permitted with athletics department staff (regardless of who tries to make initial contact) until permission is granted in writing from the previous four- year institution. Permission to contact is not needed in a 2-4 transfer. It is a 4-4 rule.

Permission to contact If permission is not granted: Your institution cannot encourage the transfer. The student-athlete cannot receive athletics aid at your institution for one full academic year. If permission is granted: All applicable NCAA recruiting rules apply.

Four-year college transfers (4-4) Second step: Determine if the student-athlete has an unfulfilled residency requirement at the previous institution. Why? Because the general rule will apply if the student-athlete cannot use an exception. General rule: A transfer must spend an academic year in residence at the certifying institution before being permitted to compete. Only those who do not have an unfulfilled residency requirement may use an exception.

Exceptions to the 4-4 transfer rules One-time transfer exception. (Bylaw ) Discontinued/nonsponsored sport exception. (Bylaw ) Nonrecruited student exception. (Bylaw ) Two-year nonparticipation exception. (Bylaw ) Return to original institution without participation exception. (Bylaw ) See NCAA Division II Manual for other exceptions. Remember, a student-athlete must be a qualifier to use an exception in the first academic year.

One-time transfer exception – Must meet ALL of the following: If your institution sponsors NCAA Division I mens ice hockey, you cannot use this exception to certify a mens ice hockey player, even if all other elements are met; Never transferred from any other four-year institution; Unless discontinued/nonsponsored sport exception was used in the first transfer. Student-athlete is in good academic standing at the previous institution; and Previous institution has no objection to the transfer. Written release.

One-time transfer exception NCAA Proposal No. 22 (effective ). No baccalaureate? Only one season left? Or only two semesters or three quarters left? Then, student-athlete also must have 12 hours of transferable degree credit (acceptable for any degree program) for each term of full-time attendance at ANY collegiate institution. Also must have a cumulative GPA.

Timing of Certification A student-athlete leaves an NCAA Division I institution at the end of the fall semester and does not enroll anywhere in the spring. The following fall, the student-athlete transfers to an NCAA Division II institution. Transfer paperwork should reflect the timing of the transfer and be filled out when the student- athlete transfers, not when the student-athlete left the previous institution.

Competition in year of transfer Cannot compete at two different institutions in the same championship segment in the same year. Applies to both 2-4 transfers (Bylaw ) and 4-4 transfers (Bylaw )

When they are arriving… Are they a transfer? (look at triggers) What kind? (2-4 or 4-4) If 2-4, do they meet the base rule (two semesters or three quarters)? Do they have the AA degree or the 12 per term with a 2.000? If 4-4, do you have permission to contact? Do they have an unfulfilled residence requirement? If not, do they meet a transfer exception? Do they have six transferable hours in the previous full-time term?

Checklist for 2-4 transfers Two semesters/three quarters at two-year? Yes (go to next step) No (If SA was qualifier, look to exceptions. If not a qualifier, ineligible.) AA degree? Yes (eligible) No (go to next step) Twelve (12) transferable per term of full-time attendance? Yes (go to next step) No (If student-athlete was qualifier, look to exceptions. If not a qualifier, ineligible.) cumulative GPA? Yes (eligible) No (If student-athlete was qualifier, look to exceptions. If not a qualifier, ineligible.) credits last full-time term in school (Must have to compete)

Checklist for 4-4 transfers Do you have permission to contact the student-athlete? Yes (go to next step) No (Cannot encourage transfer and cannot give athletics aid if student-athlete comes to your school.) Does the student-athlete have an unfulfilled residence requirement at previous institution? Yes (Ineligible for exception, general transfer rule applies.) No (go to next step) Does the student-athlete meet a transfer exception? Yes (go to next step) No (Ineligible, general transfer rule applies.) Does the student-athlete have six transferable hours in the last full-time term? Yes (eligible) No (Ineligible for first term in residence. If six hours passed in first term, may regain eligibility for next term.)

Helpful Hint: The year in residence is often referred to as sitting out. Student-athletes can misconstrue this and think that a year spent out of school or as a part-time student will serve as sitting out. An academic year in residence is two full-time semesters or three full-time quarters during the academic year. Summer term does not count toward fulfilling this year in residence.

Helpful Hint: Remember the general rule: a transfer student may not compete for one full year (two full semesters or three full quarters) UNLESS… 2-4 – They meet the conditions or an exception. (Only qualifiers may use exceptions.) 4-4 – They meet an exception. (Remember, a student-athlete cannot use a transfer exception if they have an unfulfilled residence requirement.)