Okaloosa County School District School Advisory Council Training, 2018 Okaloosa County School District School Advisory Council: The Nuts and Bolts 2018-19 Welcome to the Okaloosa School District School Advisory Council Training. As you prepare to participate in this activity, please make sure you have your training packet handy for easy reference. Denise McLaughlin, 833-3385; Linda Pinkert, 833-4208 1

Your OCSD SAC Contacts: School Advisory Council Training, 2018 Your OCSD SAC Contacts: District Point of Contact: Denise McLaughlin 833-3385 denise.mclaughlin@okaloosaschools.com SAC Process Manager: Linda Pinkert 833-4208 pinkertl@okaloosaschools.com Thank you for serving on your school’s advisory council. The decisions you help make for your school will certainly benefit the students and positively affect their academic achievement. Denise McLaughlin is the district-level School Advisory Council contact. As the year progresses, should you have any SAC questions or concerns you or the other members of your council can not answer, feel free to contact her at 833-3385 or via email. Again, welcome to the School Advisory Council team. Let’s get started. Denise McLaughlin, 833-3385; Linda Pinkert, 833-4208 2

OCSD Vision and Mission School Advisory Council Training, 2018 OCSD Vision and Mission Vision Statement: We inspire a lifelong passion for learning.   Mission: We prepare all students to achieve excellence by providing the highest quality education while empowering each individual to positively impact their families, communities, and the world. As a member of the School Advisory Council you should seek to embrace and support the vision and mission of the district Denise McLaughlin, 833-3385; Linda Pinkert, 833-4208

School Advisory Council Training, 2018 OCSD Core Values Accountability: We, working in conjunction with students’ families, accept responsibility to ensure student learning, to pursue excellence, and to hold high standards for all. Citizenship: We prepare all students to exercise the duties, rights, and privileges of being a citizen in a local community and global society. Excellence: We pursue the highest academic, extracurricular, and personal/professional standards through continuous reflection and improvement. Integrity: We embrace a culture in which individuals adhere to exemplary standards and act honorably. Personal Growth: We promote the acquisition of knowledge, skills, and experience to develop individuals with the aspiration, perseverance, and resilience to be lifelong learners. Respect: We show regard and consideration for all through a culture of dignity, diversity, and empathy. Leadership: We provide guidance and direction to accomplish tasks while being a moral compass to others. In addition, you should familiarize yourself with the district’s core values, promoting these values within yourselves and within the school community you support. Denise McLaughlin, 833-3385; Linda Pinkert, 833-4208

School Advisory Council Training, 2018 Today’s Objectives Examine the statutory requirements of a school advisory council Explore duties of the School Advisory Council Examine how a council operates: Membership selection/election Bylaws, meeting requirements Meeting documentation Sunshine Laws and Robert’s Rules of Order Explore resources to assist the work of the School Advisory Council In today’s activity, we will cover the following content with the expectation of helping you learn what a School Advisory Council is, what its functions are, and who serves on the council. Denise McLaughlin, 833-3385; Linda Pinkert, 833-4208 5

School Advisory Council (SAC) School Advisory Council Training, 2018 School Advisory Council (SAC) a diverse group of stakeholders of a school, with the goal of increasing student achievement in a safe learning environment. (established by Florida Statutes 1001.452) With membership including diverse stakeholders, a SAC attempts to mirror the ethnic/racial composition of the school community, and therefore, has the interest of ALL students at heart when making decisions that will improve student learning and learning environments. School Board policy, 3-16: School Improvement and Accountability, prescribes the establishment of the SAC, its purpose, and membership composition. Denise McLaughlin, 833-3385; Linda Pinkert, 833-4208 6

School Advisory Council Members School Advisory Council Training, 2018 School Advisory Council Members SAC is comprised of the principal, teachers, educational support personnel, students (MS and HS), parents (not required for vocational or technical schools), business and community members. FL SS.1001.452—section on membership… “…shall be comprised of the principal and an appropriately balanced number of teachers, education support employees, students, parents and other business and community citizens who are representative of the ethnic, racial, and economic community served by the school.” “Technical center and high school advisory councils shall include students, and middle and junior high school advisory councils may include students.” SAC must represent “the ethnic, racial and economic makeup of the community served by the school.” To achieve this, members may be appointed. Majority of the school’s council members “must be persons NOT employed by the district.” IF SOMEONE RECEIVES AN OCSD PAYCHECK, HE/SHE IS EMPLOYED BY THE DISTRICT. For the purposes of school advisory councils and district advisory councils, the term "teacher" shall include classroom teachers, certified student services personnel, and media specialists.” “For purposes of this paragraph, "education support employee" means any person employed by a school who is not defined as instructional or administrative personnel pursuant to s. 1012.01 and whose duties require 20 or more hours in each normal working week.” Denise McLaughlin, 833-3385; Linda Pinkert, 833-4208 7

School Advisory Council Training, 2018 Duties of the Council Actively participate in the development of educational priorities, assessment of the school’s needs, and the identification of resources for the school Assist in the preparation and evaluation of the School Improvement Plan (SIP) or School Performance Plan (SPP) Be knowledgeable about the Florida Accountability System Provide input into the school’s budget Approve all expenditures from School Improvement Funds – if funded Join with the school principal and staff in awarding the A+ recognition funds Schools with dance and cheerleading teams: By School Board policy, establish and annually review procedures for eligibility and tryout procedures Middle and High Schools—By School Board Policy, annual review of additional criteria for selection and continued participation of students in extra curricular activities. Denise McLaughlin, 833-3385; Linda Pinkert, 833-4208

School Advisory Council Training, 2018 Duties of the Council Actively participate in the development of educational priorities, assessment of the school’s needs, and the identification of resources for the school The council analyzes student assessment data to determine academic needs and establish ideas for improvement goals, prioritizes areas to address in the school’s budget based on student needs, and provides feedback to improve or revise the district’s strategic plan and vision, mission, and core values. Denise McLaughlin, 833-3385; Linda Pinkert, 833-4208

School Advisory Council Training, 2018 Duties of the Council Assist in the preparation and evaluation of the School Improvement Plan (SIP) or School Performance Plan (SPP) The SPP is the guiding document for each school’s improvement initiatives, is created by a community of stakeholders, and is approved by SAC. Roles of the School in the SPP process: Development of goals and actionable steps to improve student achievement in ELA, math, SS, science, and writing Allocation of school resources (money, staff, etc.) based on the action plans Monitoring the effectiveness of the plan during the year to revise, if necessary, based on results Roles of the District in the SPP process: Provide team training on the SPP template Provide research-based strategies for consideration of use in each content area Support schools during creation of SPP through curriculum directors, district specialist, and instructional coaches Meet with the school to review new plan and offer suggestions for revisions, if needed Monitor school’s SPP throughout the year during district review meetings with school’s leadership team Use the web link to preview your plan from last year to provide a brief overview of the contents. www.floridacims.org http://www.okaloosaschools.com/Parents/spp Denise McLaughlin, 833-3385; Linda Pinkert, 833-4208

School Advisory Council Training, 2018 Duties of the Council Be knowledgeable about the Florida Accountability System The council learns about the required assessments administered by the FDOE to determine student mastery of standards, as well as district assessments to determine pupil progression. School leaders provide frequent updates on student performance to the council to inform them of the progress made toward reaching SIP or SPP goals. www.fldoe.org/accountability Denise McLaughlin, 833-3385; Linda Pinkert, 833-4208

School Advisory Council Training, 2018 Duties of the Council Provide input into the school’s budget By reviewing student assessment data and receiving frequent progress monitoring updates, the council makes recommendations to the school on where funds should be targeted to increase student achievement. Denise McLaughlin, 833-3385; Linda Pinkert, 833-4208

School Advisory Council Training, 2018 Duties of the Council Approve all expenditures from School Improvement Funds – if funded According to state statute, SS.1001.452(2), …”A portion of funds provided in the annual General Appropriations Act for use by school advisory councils must be used for implementing the school improvement plan.” If funded, these funds must be expended on programs or projects selected by SAC and may not be used for capital improvements or projects over one year’s time; however, SAC may determine to approve for the subsequent year. (www.fldoe.org/fefp/pdf/fefpdist.pdf) Denise McLaughlin, 833-3385; Linda Pinkert, 833-4208

School Advisory Council Training, 2018 Duties of the Council Join with the school principal and staff in awarding the A+ recognition funds Denise McLaughlin, 833-3385; Linda Pinkert, 833-4208

School Recognition Funds School Advisory Council Training, 2018 School Recognition Funds State statutes specify that the monies may only be used for: Nonrecurring faculty and staff bonuses; Nonrecurring educational equipment and/or materials expenditures Temporary personnel to assist in maintaining or improving student performance. AND, a decision on how to use funds must be approved by vote by February 1 annually or the funds are dispersed as bonuses to classroom teachers employed in the current school year. Denise McLaughlin, 833-3385; Linda Pinkert, 833-4208

School Advisory Council Training, 2018 Duties of the Council School Board Policy, adopted 8/9/2004: The council shall establish and annually review the procedures for eligibility and tryouts for cheerleading and dance teams. This item should be reflected on an agenda and in approved meeting minutes. Denise McLaughlin, 833-3385; Linda Pinkert, 833-4208

School Advisory Council Training, 2018 Duties of the Council School Board Policies, approved October 23, 2000 (MS), September 23, 2002 (HS) Denise McLaughlin, 833-3385; Linda Pinkert, 833-4208

Operational Procedures School Advisory Council Training, 2018 Operational Procedures Annually, the council is responsible for doing the following: Reviewing/revising its Bylaws* Electing a Chairperson and Secretary Documenting the meetings* (approved meeting minutes) Holding a minimum of four (4) meetings each school year Using flexibility in scheduling meetings Additional information regarding each topic is located in the SAC Operations Manual. By statute: d) “Each school advisory council shall adopt bylaws establishing procedures for: at least 3-days' advance notice in writing to all SAC members of any matter that is scheduled be voted on requiring a quorum of at least 51% to be present before a vote may be taken by the school advisory council. Quorum must be present for each voting issue. scheduling meetings when parents, students, teachers, business persons, and members of the community can attend replacing any member who has two unexcused consecutive absences from a SAC meeting that is noticed as per bylaws Recording minutes of meetings Each SAC must have a set of bylaws in place that are reviewed annually, and revised if needed, prior to approval of the bylaws. According to Robert’s Rules of Order, changes to bylaws must be approved by 2/3 majority vote. A copy of the approved bylaws, signed by the principal and Chairperson, are required to be submitted annually to the district Point of Contact by September 30. Agenda and meeting minutes should reflect the review/revising, if necessary, and approval of the bylaws. Meetings must adhere to Roberts Rules of Order and Sunshine Laws. *Required to be submitted to district SAC Contact Denise McLaughlin, 833-3385; Linda Pinkert, 833-4208

Nomination and Election of Members School Advisory Council Training, 2018 Nomination and Election of Members The School Advisory Council shall notify all stakeholders of the nomination and election process in a timely manner in order to ensure widespread participation. Prospective members must be nominated and elected by their peer group, except for business/community members and the principal. Seek candidates Principal prepares ballots by peer group Voting takes place so ALL can vote Nomination and election of members shall use multi-media approach to seek new members, such as letters, newsletters, school web page, school social media pages, telephone, or other methods, including a designated nomination period prior to the election of new members prior to September 30 annually. Interested members should complete a nomination form (see manual). Individuals may nominate themselves. The principal will prepare ballots by peer group, and then, ballots will be accessible to be cast in the front office, sent home and returned by student, online to be printed and submitted to the principal, or may be cast during a public meeting. The principal will count the votes and prepare a list of new members, retaining any other nominees as potential replacements should a member vacate their membership during the year. The principal and SAC Chairperson shall seek candidates from the business/community sectors who wish to serve on SAC. Similar methods should be used to advertise this opportunity. The principal shall prepare a list of individuals seeking membership to present before SAC for ratification. Denise McLaughlin, 833-3385; Linda Pinkert, 833-4208

School Advisory Council Training, 2018 Election of Officers Upon completion of the membership process, each school’s council will elect officers by vote to include the following: Chairperson Vice-Chairperson* Secretary Treasurer* *optional officers Please see the SAC Handbook for roles of each officer and the principal, Pages 10-12 Public roster of membership should identify officers. Denise McLaughlin, 833-3385; Linda Pinkert, 833-4208

School Advisory Council Training, 2018 Sunshine Law and SAC Advance advertisement of meetings Public meeting place that is accessible to all Minutes, bylaws and documents available to public Minutes taken, attendance and votes recorded Public may videotape or record meetings Quorum required for each voting issue SAC business must be “in the Sunshine,” including agenda preparations and member discussions www.myfloridalegal.com Denise McLaughlin, 833-3385; Linda Pinkert, 833-4208 21

School Advisory Council Training, 2018 Compliance Artifacts Items to be housed on school campus in PUBLIC LOCATION: Roster of membership with officers delineated Meeting schedule Copy of each meeting’s agenda (7 days in advance of meeting) Approved minutes of previous meeting Draft minutes of current meeting displayed until approved Meeting cancellation notice (at least 3 days prior to meeting date) Denise McLaughlin, 833-3385; Linda Pinkert, 833-4208

Artifacts sent to District SAC Contact School Advisory Council Training, 2018 Artifacts sent to District SAC Contact Items to be submitted to the district School Advisory Council Contact: MIS 1411 form, prior to September 30 annually Roster of membership with officers delineated Meeting schedule Meeting agendas Approved minutes of meetings Approved copy of bylaws Denise McLaughlin, 833-3385; Linda Pinkert, 833-4208

Resources for the Council School Advisory Council Training, 2018 Resources for the Council State Laws School Board Policy SAC webpage on OCSD web site School Performance Plan Assessment Calendars, Information Pupil Progression Plan Curriculum and Instruction website Denise McLaughlin, 833-3385; Linda Pinkert, 833-4208

Council Resources: FL Laws School Advisory Council Training, 2018 Council Resources: FL Laws Section 1001.452(1)(a), F.S. District and School Advisory Councils Section 1001.42(18), F.S. Implement School Improvement and Accountability Section 1008.345(5)(c), F.S. School Improvement and Education Accountability – School Improvement Plan Denise McLaughlin, 833-3385; Linda Pinkert, 833-4208

Council Resources: School Board Policy School Advisory Council Training, 2018 Council Resources: School Board Policy School Board Policy governing School Advisory Councils Chapter 3.16 (E) School Improvement and Accountability (E) The School Board shall establish a School Advisory Council for each school and develop procedures for election, appointment and operation of advisory council members. A majority of the members of each school advisory council must be persons not employed by the School Board. Denise McLaughlin, 833-3385; Linda Pinkert, 833-4208

Council Resources: Web Resources School Advisory Council Training, 2018 Council Resources: Web Resources http://www.okaloosaschools.com/district/SAC Florida School Advisory Councils website http://florida-family.net/SAC/ Denise McLaughlin, 833-3385; Linda Pinkert, 833-4208

Council Resources: School Performance Plan School Advisory Council Training, 2018 Council Resources: School Performance Plan http://www.okaloosaschools.com/Parents/spp Denise McLaughlin, 833-3385; Linda Pinkert, 833-4208

Council Resources: Calendars—Assessment, Year School Advisory Council Training, 2018 Council Resources: Calendars—Assessment, Year http://www.okaloosaschools.com/district/calendars Denise McLaughlin, 833-3385; Linda Pinkert, 833-4208

Council Resources: Pupil Progression Plan School Advisory Council Training, 2018 Council Resources: Pupil Progression Plan http://www.okaloosaschools.com/files/school-district/_docs/ppp-2016-17.pdf Denise McLaughlin, 833-3385; Linda Pinkert, 833-4208

Council Resources: Curriculum and Instruction website School Advisory Council Training, 2018 Council Resources: Curriculum and Instruction website http://www.okaloosaschools.com/content/curriculum-florida-standards-new-0 Denise McLaughlin, 833-3385; Linda Pinkert, 833-4208

Council Resources: AdvancED Accreditation School Advisory Council Training, 2018 Council Resources: AdvancED Accreditation http://www.advanc-ed.org/oasis2/u/par/accreditation/summary?institutionId=1081 District accreditation occurs every five years with the latest being 2017. Okaloosa County Schools continues to meet all requirements to remain accredited through AdvancED SACS-CASI. OSCD Accreditation website: http://www.okaloosaschools.com/content/district-accreditation Denise McLaughlin, 833-3385; Linda Pinkert, 833-4208

School Advisory Council Training, 2018 Five Star School Award Minimum of 8 meetings per year with average 80% attendance of members Annual presentation of School Improvement Plan to school community after public notice to all stakeholders Evidence of ongoing training and/or development of the SAC School Improvement Plan reflects one new idea that involves the community in its implementation School Advisory Council participated in the development and/or interpretation of the needs assessment data. Training provided for staff and SAC members on collaborative partnering and shared decision-making. www.fldoe.org/family/fivestar.asp Denise McLaughlin, 833-3385; Linda Pinkert, 833-4208 33

School Advisory Council Training, 2018 SAC and the School “One piece of log creates a small fire, adequate to warm you up, add just a few more pieces to blast an immense bonfire, large enough to warm up your entire circle of friends; needless to say that individuality counts but teamwork dynamites.” Jin Kwon The members of a school advisory council are like the tools needed to start and maintain a fire: bricks to create a foundation, a safe place to put the fire (the Sunshine Laws, Rules of Order and statutes guide the work), sticks to create the fuel (purposes created under law), and the fire starting tools (the resources and materials to do your job). Denise McLaughlin, 833-3385; Linda Pinkert, 833-4208

What can I clarify for you? School Advisory Council Training, 2018 What can I clarify for you? Denise McLaughlin, 833-3385; Linda Pinkert, 833-4208

With further questions… School Advisory Council Training, 2018 With further questions… Please contact: Denise McLaughlin, District SAC Point of Contact 833-3385 denise.mclaughlin@mail.okaloosa.k12.fl.us Denise McLaughlin, 833-3385; Linda Pinkert, 833-4208