Capitol Area CouncilBoy Scouts of America

626-E Tonight Travel Information Schedule Uniform Packing Financial Paperwork Registration Youth Protection Contact Information Duty Roster Patches, Duffle Bags, & Maps 2011 Trek Final Meeting2

626-E Travel Information Pack lines on store side Bealls Whole Earth Provision Co. Central Market Cavender Boots Westgate Mall Whole Earth Provision Co. Parking Lot ~5:30 6: Trek Final Meeting3 Bus 1 Bus 2 Bus 3 Bus 4 Austin to Philmont: Departure Date: Saturday, June 25, 6:00 am Meet 5:00 am at Whole Earth parking lot (Westgate Mall, 4477 S Lamar) FULL Class-A Uniform Busses Depart at 6:00 am REGARDLESS! Lunch in Lubbock – Texas Tech University Stangel/Murdough Dining Hall Dinner in Las Vegas, NM – Highlands University of New Mexico (no bathrooms in dining hall) Arrive at the Philmont Welcome Center ~9:30 pm (MDT) Overnight in Tent City or trail tents Philmont to Austin: Return Date: Friday, July 8, ~10:45 pm Packlines at Welcome Center at 5:00 am check out of tent city FULL Class-A Uniform Dining hall for continental breakfast at 5:45 am Depart Philmont ~6:30 am (MDT) Lunch in Amarillo, TX – gatti's Pizza Dinner in Abilene – McMurry University, Mabee Dining Hall Arrive Whole Earth parking lot (Westgate Mall) ~10:30 – 11:00 pm

626-E VCRs Air conditioners Window shades Cargo doors Engine problems It can get hot on a full bus! Particularly on the trip home (afternoon Texas heat). Everyone drinks/eats more snacks on way to Philmont than the way home! Bathrooms fill up!! Bus drivers take breaks we dont! 2011 Trek Final Meeting4 Facts of Contingent Travel Bussesbreak! Sometimes you have to be patient! If there is a problem, the bus leader on Bus 1 is in charge! The bus leader on each bus is responsible for their bus! They will be in contact with the Contingent advisor & bus company. If there is a problem, the bus leader on Bus 1 is in charge! The bus leader on each bus is responsible for their bus! They will be in contact with the Contingent advisor & bus company.

626-E Expedition #UnitDistrictContact Bus Number 626-E-02Troop 30Bee CaveTom Lambe* E-06Troop 31Bee CaveJim Behrends 626-E-13Crew 454Bee CaveGlenn Lightsey 626-E-16ContingentCouncilCarol Swanson 626-E-03Troop 146Chisholm TrailChristian Nelson E-04Crew 365Chisholm TrailJoe Hollifield 626-E-07Troop 159Chisholm TrailPeter Dolan* 626-E-08Crew 157Chisholm TrailTim Dunnahoo 626-E-05Troop 204Colorado RiverBilly Haynes E-09Troop 555ThunderbirdAlan Stevens* 626-E-11Troop 403ThunderbirdMark Olson 626-E-14Troop 448ThunderbirdMichael Reyes 626-E-01Troop 1954Sacred SpringsPatty Derrickson E-10Troop 112Sacred SpringsClay Green 626-E-12Troop 172North ShoreBrian Talbot 626-E-15Troop 410ArmadilloTom Hackett* Bus Assignments Bus Leaders 2011 Trek Final Meeting5

626-E General Information Bring books, CD-players, radios, Gameboys, iPods, etc. (with earphones) for bus trips & base camp. Bus Leaders will bring snacks & coolers with drinks (water) & snacks no personal food. Bus Leaders will bring movies to play bus trip (use good judgment in selecting). Everything must be in duffle bags & backpacks. Will leave your stuff (in your duffle bags) in lockers at Philmont while on trail. Can leave valuables in envelopes in locked vault in Registration (cash, credit cards, key to locker, etc.) 2011 Trek Final Meeting6

626-E Uniform Wear Class-A Uniform while traveling & for base camp activities (crew photo, meals, chapel services, campfires). Can remove uniform shirt & wear crew tee shirt while bus is moving Class-A when off bus. Applies to all participants youth and adults. Class-A Uniform: Boy Scout: Tan uniform shirt Scout belt Scout long pants -or- Scout Shorts with Scout socks Will leave in duffle bag in locker while on trail. Venturing Crew: Green uniform shirt Crews official pant (long or short) Crews official socks (with shorts) Crews official belt 2011 Trek Final Meeting7 Can be new or old uniform.

626-E Ranger Training: Hiking techniques Campsite setup Cooking Water purification Navigation … Trek Schedule: Day 1 Camping HQ/Tent City (6/26) Registration Check-in Medical Re-check Equipment shakedown* Museum tours (optional) Day 2 Depart CHQ/1 st Day on trail (6/27) Day 3 2 nd Day on trail, first full day (6/28) Day 4 3 rd Day on trail, Ranger Departs am (6/29) …… (hike between camps, participate in programs) Day 11 Last Full Day on trail (7/6) Day 12 Return to Camping HQ/Tent City (7/7) Return equipment SHOWERS! Souvenirs Day 13 Travel Philmont to Austin (Friday, 7/8) Day 0 Travel Austin to Philmont – CHQTent City and/or trail tents (Saturday, 6/25) Meet Your Ranger * may do morning of Day 2 Logistics (bring overall & V.V. map) Services (food, equipment) Crew Photo* Opening Campfire Arrival Day 2011 Trek Final Meeting8 Registration check-out Trip to Cimarron Closing Campfire

626-E Financial Policies/Information All crews are fully paid. We are within budget! Participants need personal money for: Snacks at Camping Headquarters (before/after). Souvenirs at Tooth of Time Trading Post. Campers spend an average of $100 at Philmonts trading posts. If major items such as jackets are desired, more money will be needed. Backcountry (~$20, small bills): Shotgun shooting additional shots Fishing license $1.50 (youth), $9-$40 (adult) Snacks (healthy) Fuel Trip to Cimarron any meals there $15.00-$20.00 $25.00-$30.00 Root Beer in the Cantinas!!! 2011 Trek Final Meeting9 Adults need to take Drivers license or other photo Id with them to the backcountry to be able to purchase fishing license! Adults need to take Drivers license or other photo Id with them to the backcountry to be able to purchase fishing license!

626-E Outstanding Paperwork Paperwork was due April 15. Scan & to (preferable) If you must send hardcopy: UPS or US Mail to: Sid Covington, LOGISTICS 47 Caballo Rd Cimarron, NM Paperwork MUST be complete or your crew cant go Trek Final Meeting10

626-E Paperwork Checklist for Crews 2011 Trek Final Meeting11 You keep the originals! Sid needs copies only. Take your paperwork to Philmont with you in your Crew Advisor Binder. You keep the originals! Sid needs copies only. Take your paperwork to Philmont with you in your Crew Advisor Binder.

626-E Crew Advisor Responsibility: All participants (youth and adult) must be registered members of the Boy Scouts of America. All adults (18 or older) with primary registration in a Boy Scout troop or team and All adults (21 or older) with primary registration in a Venturing Crew must be: Registered as adult leaders Current (2 years) in Youth Protection 2011 Trek Final Meeting12 This is your responsibility! Nobody will ask to see the cards. Youth Protection can be taken on-line via Council website. This is your responsibility! Nobody will ask to see the cards. Youth Protection can be taken on-line via Council website.

626-E Contact Information Parent/Family Information Letter Each advisor should make copies for crewmembers families Discusses Uniform while traveling/base camp Includes telephone numbers for emergencies Complete Travel information Information about money, packing, and manners Phone numbers: Sid Covington: Cell: (512) Philmont: (575) x1231 Logistics Eagle Nest, New Mexico: (575) Philmont Switchboard: (575) Trek Final Meeting13 This information is on the Contingent website and in your Crew Advisor binder.

626-E Duty Roster: Prepare duty roster before leaving for Philmont. Make copies for all participants (laminate). Website has tool (Excel) & Philmont version. On back of Crew Leader Copy. Crew Decisions: All participants share work equally? Tentmates Skill level Crew Leader? Adults? 2011 Trek Final Meeting14

626-E Duffle Bags (count your bags tonight): Have a few bags for sale, $25.00 each Patches: Have CSPs for sale Have Contingent patches for sale Bring backpack & duffle bag ONLY! Dont bring anything else on bus! Everything must fit into duffle bag while on trail. Duffle bag will be stored in locker while on trail. Duffle Bags/Council Strips 2011 Trek Final Meeting15 CSPs: $5.00 each for participants $30.00 each for others Logo patches: $5.00 each for participants $10.00 each for others CSPs: $5.00 each for participants $30.00 each for others Logo patches: $5.00 each for participants $10.00 each for others

626-E CrewUnitAdvisorItinerary South Country North CountryValle Vidal 626-E-01Troop 1954Patty Derrickson E-02Troop 30Thomas Lambe E-03Troop 146James Nelson E-04Crew 365Joe Hollifield E-05Troop 204Billy Haynes E-06Troop 31Jim Behrens E-07Troop 159Peter Dolan E-08Crew 157Tim Dunnahoo E-09Troop 555Alan Stevens E-10Troop 112Michael Frame E-11Troop 403Mark Olson E-12Troop 172Richard Knight E-13Crew 454Glenn Lightsey E-14Troop 448Michael Reyes E-15Troop 410Tom Hackett E-16ContingentCarol Swanson712 Maps one topo map set per person 5 Sets of Known Sister Crews 16 Only need to take two or three sets of maps on the trail with you! Advisors: bring the Overall (& Valle Vidal) map with you to Day 1 Logistics Trip Planning! Do not mark up your maps before coming to Philmont!

626-E Questions? 2011 Trek Final Meeting17 Philmont! Here we come! It will be 5:00 in the morning before you know it! Ill see you at Philmont! Sid