Developmental Disabilities Support Division Client Data Management System (CDMS) Date: May 23, 2018 Presenters: Terry Reusser – NMDOH CIO Marc Kolman – DDSD Deputy Director Gene Lujan – PMO Director Scot Moye – Enterprise Project Manager Kim Price – Project Manager Certification Phase: Planning Change Request for Release of Funds Authorization 1190 S. St. Francis Drive • Santa Fe, NM 87505 • Phone: 505-827-2613 • Fax: 505-827-2530 • nmhealth.org

Project Background Developmental Disabilities Support Division (DDSD) oversite of Medicaid Developmental Disabilities (DD) Waiver Programs is authorized through the Federal Centers for Medicare and Medicaid Services (CMS) and administered through the NM Human Services Department. In 2015, DDSD embarked on a plan to vastly improve its operational model and support structures. DDSD worked with outside RESPEC (fka POD, Inc.) to analyze and document operational inefficiencies. In 2017, DDSD worked with Gartner Consulting to develop a new business model and to create an RFP blueprint by which a new solution could be procured. Part of the new business model is coupled with and aligns to the NM HSD HHS2020 and the Medicaid Management Information System replacement (MMIS-R) project to leverage shared services and data services. As a result, DDSD is able participate in the Federal Funds Participation (FFP) 90/10 funding match. The DDSD program is nearing a point of decision for the solution, platform and procurement approach. IV&V is necessary to move forward.

Scope-of-Work | Current Activities Project activities DDSD Business Discovery - complete DDSD Validation of as-is use cases and business process flows, detailed business, functional, and technical requirements. - complete DDSD Solution Market assessment and feasibility study - complete DDSD Procurement strategy and preparation of RFP – in process On going – IV&V Engagement On going - Collaboration with the HSD HHS 2020 management, data governance council, and architecture review board to assist in establishing technical requirements for procurement and onboarding of CMDS and future vendor systems. Upcoming – RFP Procurement Upcoming – Design, Develop, Deployment

Schedule and Deliverables Estimate Budget Completion Date Project Phase D0 RESPEC/POD Workflow Process Assessment $44,375 4/15/2017 Discovery D1 Initiation, Validation & Documentation $35,000 11/ 06 /2017 Plan D2 Detailed Documented Requirements $ 15 0,000 1/31/201 8 D3 Feasibility Study & Procurement Strategy $15,000 3/31/201 D4 RFP Procurement Support $350,000 6 /30/2018 D5 Contract IV & V $3 2 , 531 6/30/2018 D6 Contract Awarded $0 12/31/2018 D7 Design, Config, and Deploy $2, 37 Q1 2019 Implement D8 Test Q3 2019 D9 Transition to O&M Q4 2019 D10 Solution Acceptance Q4 2019 Im plement Total $2,996,906

Change Request: Budget Change Request to release $30,000 excluding NMGRT to engage Burger Carroll & Associates for IV&V services. Funds have been identified in 2019 C2 Authorization Amount previously certified – $594,375 Current Change Request - $32,351 Total Amount - $626,726 Application Solution - $2,370,000 Total Project Value: $2,996,906

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Newly validated functional capabilities by DDSD business domain