Input Vendor Master Data Show Slide #1: Input Vendor Master Data Title: Input Vendor Master Data References: DFAS-IN REG 37-1, FM 1-06 Section I. Administrative Data Academic Hours/Methods 02 hrs. / 15 min. DSL (large or small group discussion) 00 hrs. / 35 min. PE (practical exercise (Hands On) 00 hrs. / 00 min. Test 00 hrs. / 00 min. Test Review 00 hrs. / 00 min. Total Hours Section II. Introduction: Method of Instruction: DSL (large or small group discussion) Facilitator's to Learner Ratio: 1:30 Time of Instruction: 00 hrs. / 05 min. Media: PowerPoint Presentation Facilitator's Material: Each primary Facilitator should possess a lesson plan, slide deck, course handouts, practical exercise with answer key, and summary sheet containing DFAS-IN REG 37-1, and FM 1-06. Learner’s Material: Learners should possess course handouts, practical exercises, summary sheet containing DFAS-IN REG 37-1, FM 1-06 with access to Bb and standard classroom supplies. Facilitator's Note: "All required references and technical manuals will be provided by the School House“ Motivator (Concrete Experience): Vendor Master Data is an important part of the Spending Chain process. This procedure is used to create, change and display vendor master record for an employee/individual that is not currently in GFEBS. The overall outcome of this lesson is to teach soldiers the responsibilities of a Vendor Master Data Controller/ CVS Clerk. Each of you will learn the importance of inputting accurate information, usage of the appropriate regulation, and supporting documents to establish a vendors account information. We (Facilitators) are accountable for teaching all material within this lesson. You (learners) are accountable for learning all material within this lesson and will be assessed via the Accounts Payable Exam at the conclusion of the module. 1

Terminal Learning Objective Action: Input Vendor Master Data Conditions: In a classroom environment working individually and as a member of a small group, using doctrinal and administrative publications, self-study exercises, personal experiences, practical exercises, handouts, and discussion. Standard: With at least 80% accuracy (70% for International Learners): Analyze Vendor Master Data role and responsibilities Create Vendor Master Data Record (XK01) Change Vendor Master Data (XK02) Display Vendor User Procedures (XK03) Show Slide #2: Terminal Learning Objective Read TLO Action: Input Vendor Master Data Conditions: In a classroom environment working individually and as a member of a small group, using doctrinal and administrative publications, self-study exercises, personal experiences, practical exercises, handouts, and discussion. Standard: With at least 80% accuracy (70% for International Learners): Analyze Vendor Master Data role and responsibilities Create Vendor Master Data Record (XK01) Change Vendor Master Data (XK02) Display Vendor User Procedures (XK03) Safety Requirements: In a training environment, leaders must perform a risk assessment in accordance with DA PAM 385-30, Risk Management. Leaders will complete a DD Form 2977 DELIBERATE RISK ASSESSMENT WORKSHEET during the planning and completion of each task and sub-task by assessing mission, enemy, terrain and weather, troops and support available-time available and civil considerations (METT-TC). Local policies and procedures must be followed during times of increased heat category in order to avoid heat related injury. Consider the work/rest cycles and water replacement guidelines IAW TRADOC Regulation 350-29. Risk Assessment Level: Low. Environmental Considerations: Environmental protection is not just the law but the right thing to do. It is a continual process and starts with deliberate planning. Always be alert to ways to protect our environment during training and missions. In doing so, you will contribute to the sustainment of our training resources while protecting people and the environment from harmful effects. Refer to FM 3-34.5 Environmental Considerations and GTA 05-08-002 ENVIRONMENTAL-RELATED RISK ASSESSMENT. Evaluation: Learners will take the Accounts Payable Exam during the Pay Support module. Learners must score 80% or higher and International officers must score 70% or higher. Instructional Lead-In: Today, it is essential that all Soldiers (CVS Clerks assigned to specific roles) are able to log into GFEBS, research regulations and use specific links to accurately input vendor information. This class will prepare you to successfully accomplish the tasks listed. The Prompt Payment Act (PPA) requires Federal agencies to make invoice payments in a timely manner. If we fail to make timely payment on a proper invoice, we will issue a payment for interest in accordance with applicable laws. It is very important that we ensure payments are legal, proper, valid, and accurate and that duplicate payments are avoided. Having accurate input of Vendor Master Data in GFEBS is an important part of being successful in Commercial Vendor Services. Today, it is essential that all Soldiers (CVS Clerks assigned to specific roles) are able to log into GFEBS, research regulations and specific links to accurately input vendor information. This class will prepare you to successfully accomplish the tasks listed. Facilitator's Note: Discuss the bridge between the video and lesson to help the learners understand the importance of inputting the correct vendor data information. Facilitator's Note: To open the video in presentation/ slide show mode double click on the square. If not in presentation mode, right click on the square and select “Open Hyperlink”. As of April 16, 2018, the video no longer works http://www.youtube.com/watch?v=1Sm2zp6hP9w Facilitator's Note: The critical portion of this part of the ALM process is to force the learners to reflect. As the facilitator you can achieve this by asking a series of thought influencing questions, for example: What happened in the video and how could it relate to this lesson? How did the video make you feel about the personal responsibility that must be taken to mitigate causing undue hardship to Soldier’s and their Family’s? What did you see in the video that makes you relate the video to your own experiences? Was the man right for spending the money? Should he have returned the money? 2

Commercial Vendor Services Roles The following personnel will have the ability to execute the transactions covered in this module based on their assigned position and GFEBS Roles: Senior CVS Analyst CVS Analyst CVS Technician CVS Clerk (Roles for Skill Level-1) Show Slide #3: Commercial Vendor Services Roles 1. Learning Step / Activity 1. Analyze Vendor Master Data Role and Responsibilities. Method of Instruction: DSL (large or small group discussion) Facilitator's to Learner Ratio: 1:30 Time of Instruction: 00 hrs. / 40 min. Media: PowerPoint Presentation, Printed Reference Material, Handout 21st Century Soldier Competencies: The 21st Century Soldier Competencies are essential to ensure Soldiers and leaders are fully prepared to prevail in complex, uncertain environments. Throughout the lesson discussions, seek opportunities to link the competencies with the lesson content through the Learner’s experiences. Facilitator's Note: There are many ways to describe and explain the high-low method and calculation for fixed and variable cost components. Before facilitating this lesson, ask the Learners which of the 21st Century Soldier Competency do they think pertain to this lesson? Facilitate a discussion on the answers given and at the end of the lesson revisit it and see if the Learners still believe their choice are the same. Note: For this lesson these competencies should be talked about. #1. Character and accountability #3. Adaptability and initiative #4. Lifelong learner (includes digital literacy) #5. Teamwork and collaboration #6. Communication and engagement (oral, written, and negotiation) #7. Critical thinking and problem solving #8. Cultural and joint, interagency, intergovernmental, and multinational competence #9. Tactical and technical competence (full spectrum capable) Facilitator's Note: Transition into lesson with the following statements below followed by discussion by the learners on their thoughts dealing with what was just informed to them. This is the structure of the Commercial Vendor Services (CVS) section starting with the CVS Clerk. The CVS Clerk primary responsibility is to create the Vendor Master Data in GFEBS. The following personnel will have the ability to execute the transactions covered in this module based on their assigned position and GFEBS Roles: Senior CVS Analyst CVS Analyst CVS Technician CVS Clerk (Roles for Skill Level-1)

Vendor Master Data General Information Vendor Master Data Roles/Responsibilities Vendor Account Groups 3 Types of Data Pertinent Information Activities Performed Required ALMS Courses T-Codes Show Slide #4: Vendor Master Data Facilitator's Note: Explain to learners the general outline of Vendor Master Data and that it will be covered in and throughout this lesson. General Information Vendor Master Data Roles/Responsibilities Vendor Account Groups 3 Types of Data Pertinent Information Activities Performed Required ALMS Courses T-Codes 4

Overview of Vendor Master Data Vendor Master Data Management in GFEBS ensures the system contains the latest available vendor information, including banking and Electronic Funds Transfer (EFT) details. This procedure is used to create a vendor master record for an employee and/or individual that is not currently in GFEBS. If an individual or business is not maintained within AESIP*, then Vendor Master Data must be created manually. The Vendor Master stores all the data pertaining to a particular vendor in Systems Application and Products (SAP). Errors in the Vendor Master data can also cause errors in all the applications that use it. A simple error as an incorrect account number in the Account Master can lead to huge loss of funds. Show Slide #5: Overview of Vendor Master Data Facilitator's Note: Explain and discuss with learners that Vendor Master Data Management must be maintained to alleviate errors in master data. For example, an incorrect address in the customer master might mean orders, bills, and marketing literature are all sent to the wrong address. AESIP (Army Enterprise Systems Integration program) enables integration by linking business processes and data across existing IT systems. AESIP has successfully delivered a Web-based solution for the creation and management of customer and vendor master data. The Vendor data should originate from the SAM (System for Award Management) website, but the CVS Team may be required to Create, Update and even Block individual Vendors in order to execute payment blocks, prompt payments, and accurate Master Data Records. 5

Vendor Master Data Roles (CVS Responsibilities) Vendor Master Data Controller Role Description and Role Responsibilities Activities Performed Integration with other Roles Vendor Master Data Display Vendor Master Data Interface Processing Monitor Show Slide #6: Vendor Master Data Roles (CVS Responsibilities) Facilitator's Note: Vendor Master Data (process) consist of creating, maintaining, and administering vendor master data. We will get into further detail later in the lesson about the Role, Activities, and integration with other roles. The role descriptions are listed below for your knowledge. Role Description: The Vendor Master Data controller role is responsible for identifying and inputting pertinent vendor data (SSN, first name and last name) and maintaining the vendor master data that is created, updating it as required. The Vendor Master Data Controller manually builds data when a vendor is not maintained by PLM+.   Vendor Master Data Display role can display vendor and banking master data. Vendor Master Data Interface Processing Monitor - Handles the interfaces to/from external systems involved in the Vendor Master Data process. The Vendor Master Data Interface Processing Monitor identifies and resolves interface errors. 6

Vendor Account Groups Zøø1 - Non-Federal/Commercial (AESIP) Zøø2 – Government Non-DoD (AWSIPs and VMDC) Zøø3 – Federal DoD (Doodad's) AESIPs and VMDC) Zøø4 – Foreign (AESIP) Zøø5 – Employees and Individuals Zøø6 – Remit to addresses (AESIP) Zøø7 – Internal Vendors (GFEBS-specific vendors) Zøø8 – FCM RIC SOS (Supply Red) Zøø9 – Local Vendors for DPW Show Slide #7: Vendor Account Groups Facilitator's Note: The vendor account group specifies the grouping of fields that are required for certain types of vendors. A unique number is assigned to a vendor master record for its identification. The vendor account number may be assigned manually by the end user or Incrementing numbers may automatically be assigned by SAP. For employees and individuals, the vendor number is the person’s last name(no spaces) and the last four digits of the Social Security Number (SSN) or Employee ID Number (EIN). For example, Smith1234. The vendor Master Data Controller creates vendor master records manually for the account numbers that are in bold print. Zøø1 - Non-Federal/Commercial (AESIP) Zøø2 – Government Non-DoD (AWSIPs and VMDC) Zøø3 – Federal DoD (Doodad's) AESIPs and VMDC) Zøø4 – Foreign (AESIP) Zøø5 – Employees and Individuals Zøø6 – Remit to addresses (AESIP) Zøø7 – Internal Vendors (GFEBS-specific vendors) Zøø8 – FCM RIC SOS (Supply Red) Zøø9 – Local Vendors for DPW 7

Three Types of Data The vendor master record consists of three types of data: General data: Data that applies equally to each company code within your enterprise (vendor name, address, telephone number, language in which you communicate with your vendor, etc.). Company code data: The company code data contains the data specific to a company code like the payment terms, payment methods, tax details, etc. Purchasing data: The purchasing organization data contains information for the sales purchasing organization, partner functions, pricing, etc. Data that is kept at purchasing organization level (such as contact person or terms of delivery). Show Slide #8: Three Types of Data Facilitator's Note: Read the information below, then select 3 different learners to read the explanation of each type of data. Vendor master records contain important data on your vendors. You can also store data in the vendor master record that applies to certain specific organizational levels (e.g. company code, purchasing organization, plant) within your enterprise. General data: Data that applies equally to each company code within your enterprise (vendor name, address, telephone number, language in which you communicate with your vendor, etc.). Company code data: The company code data contains the data specific to a company code like the payment terms, payment methods, tax details, etc. Purchasing data: The purchasing organization data contains information for the sales purchasing organization, partner functions, pricing, etc. Data that is kept at purchasing organization level (such as contact person or terms of delivery). 8

Pertinent Information Data to complete the process: Employee Bank Data Employee Social Security Number Employee Tax ID Number (EIN) (if applicable) Payment Method Reconciliation Account Society for Worldwide Interbank Financial Telecommunication (SWIFT) code or International Bank Account Number (IBAN) (foreign vendor account group ZØ1Ø) Example: Deutsche Bank is an international bank, with its head office in Frankfurt, Germany. The SWIFT code for its primary office is DEUTDEFF: DEUT - identifies Deutsche Bank DE - is the country code for Germany FF - is the code for Frankfurt Show Slide #9: Pertinent Information Facilitator's Note: When manually inputting Vendor Master Data you must have certain information to complete the process. SWIFT Code is a unique identification code for a particular bank and it is a standard format of Bank Identifier Codes (BIC). SWIFT Codes are used for transferring money and messages between banks. SWIFT Code is 8 or 11 characters for a bank. If SWIFT Code is 8 character code then it points to the primary branch/office. Facilitator's Note: Point out the example on the slide. Data to complete the process: Employee Bank Data Employee Social Security Number Employee Tax ID Number (EIN) (if applicable) Payment Method Reconciliation Account Society for Worldwide Interbank Financial Telecommunication (SWIFT) code or International Bank Account Number (IBAN) (foreign vendor account group ZØ1Ø) Example: Deutsche Bank is an international bank, with its head office in Frankfurt, Germany. The SWIFT code for its primary office is DEUTDEFF: DEUT - identifies Deutsche Bank DE - is the country code for Germany FF - is the code for Frankfurt 9

Vendor Master Data Controller (XKØ1) Vendor Master Data Controller is responsible for identifying and inputting pertinent vendor data (i.e. social security number, first name and last name) and maintaining the vendor master data that is created, updating it as required. The Vendor Master Data Controller assigns each vendor an account group during the vendor master creation process. Account groups control the screens and fields that are displayed during vendor maintenance. General users can query for vendors using the account group as a search criterion. Show Slide #10: Vendor Master Data Controller (XKØ1) Facilitator's Note: Explain and discuss with learners that if a vendor is not maintained within an exception system or within Product Lifecycle Management plus (PLM+), the vendor master data is created through a manual build by the Vendor Master Data Controller. Although only the CVS Clerk has the ability to Create and Update Vendor Master Data, the Vendor Master Data record may be viewed by all CVS personnel. Vendor Master Data Controller is responsible for identifying and inputting pertinent vendor data (i.e. social security number, first name and last name) and maintaining the vendor master data that is created, updating it as required. The Vendor Master Data Controller assigns each vendor an account group during the vendor master creation process. Account groups control the screens and fields that are displayed during vendor maintenance. General users can query for vendors using the account group as a search criterion 10

Activities Performed The Vendor Master Data Controller performs the following activities: Create and change Vendor Master Data for records that do not come from AESIP Process Vendor Master Data Makes changes to a vendor master data record within GFEBS Display Vendor Master Data Block and unblock non-CCR vendors. (Central Contracting Registration) Show Slide #11: Activities Performed Facilitator's Note: Inform the learners that the transaction codes will be discussed later in the slide show. The Vendor Master Data Controller performs the following activities: Create and change Vendor Master Data for records that do not come from AESIP Process Vendor Master Data Makes changes to a vendor master data record within GFEBS Display Vendor Master Data Block and unblock non-CCR vendors. (Central Contracting Registration) In addition to the activities listed in the slide they also perform the following: Identifies when a purchasing information record is needed. Identifies classifications within GFEBS. Creates/enters vendor master data for miscellaneous payments within GFEBS. Create a one-time vendor in GFEBS 11

Integration with other Roles The Vendor Master Data Controller coordinates or interacts with the following roles: Purchase Order Interface Processing Monitor PR Processor Vendor Master Data Interface Processing Monitor Show Slide #12: Integration with other Roles Facilitator's Note: Describe the roles listed on the slide. The Vendor Master Data Controller coordinates or interacts with the following roles. Purchase Order Interface Processing Monitor – coordinates with the Vendor Master Data Controller in order to correct information due to error resolution. PR Processor - coordinates with the Vendor Master Data Controller to check if a vendor master record is established in order to create a PR. This is required only if the intent is to include a desired vendor on the PR. Vendor Master Data Interface Processing Monitor – routes information to the Vendor Master Data controller in order to correct information on manually created vendor records due to an error with the final CEFT check. 12

Required ALMS Courses Qualified Vendor Master Data Controller (green indicates completed during earlier module) L1Ø1E GFEBS Overview L2Ø1E Integrated Process Overview L3Ø3E GFEBS Navigation and Reports L3Ø5E Business Intelligence Reporting Fundamentals L25ØE Acquisition Process Overview L251E Accounts Payable Process Overview L451E Material and Vendor Master Data Maintenance Show Slide #13: Required ALMS Courses Facilitator's Note: The courses in green should have been completed during and earlier module. The following courses are the 7 required training courses to be qualified for the Vendor Master Data Controller. L1Ø1E GFEBS Overview L2Ø1E Integrated Process Overview L3Ø3E GFEBS Navigation and Reports L3Ø5E Business Intelligence Reporting Fundamentals L25ØE Acquisition Process Overview L251E Accounts Payable Process Overview L451E Material and Vendor Master Data Maintenance 13

LSA #1 Check on Learning Q1: True or False, The CVS Clerk primary responsibility is to create the Vendor Master Data in GFEBS. True False Q2: True or False, The Vendor Master Data Management must be maintained to alleviate errors in master data. Q3: True or False, The Vendor Master Data controller role is responsible for identifying and inputting pertinent vendor data, maintaining and updating it as required the vendor master data created. Show Slide #14: LSA #1 Check on learning Facilitator's Note: Ask the following check on learning questions, facilitate discussion on answer given and summarize the learning activity. Q1: True or False, The CVS Clerk primary responsibility is to create the Vendor Master Data in GFEBS.  True False   Q2: True or False, The Vendor Master Data Management must be maintained to alleviate errors in master data.  Q3: True or False, The Vendor Master Data controller role is responsible for identifying and inputting pertinent vendor data, maintaining and updating it as required the vendor master data created. 14

LSA #1 Summary 15 Show Slide #15: LSA #1 Summary Facilitator's Note: In this part of the lesson, we discussed the CVS Clerk primary responsibility of creating the Vendor Master Data in GFEBS, its general outline, an overview of the master data, the CVS responsibilities and roles, the vendor accounts, and the required ALMS course needed. “Or” Facilitator, have each group as a group write down one major main lesson learnt from this LSA, allow a few minutes for them to interact. Once all groups have their one major learnt lesson written, pass it to another group to compare their answer. Facilitate a discussion on each major learnt lesson mentioned by each group. 15

Create Vendor Master Data Record (XK01) Show Slide #16: Create Vendor Master Data Record (XK01) 2. Learning Step / Activity 2. Create Vendor Master Data Record (XK01) Method of Instruction: DSL (large or small group discussion) Facilitator's to Learner Ratio: 1:30 Time of Instruction: 00 hrs. / 25 min. Media: PowerPoint Presentation, Printed Reference Material, Computer Assisted Instruction Generalize New Information: Inform the learners that we will transition now and focus on inputting data into an XK01- create a vendor master data record. Facilitator's Note: Facilitator will inform the learners that they will watch the facilitator go through the t-code, afterwards they will do the training exercise on their own in the TED software loaded in their computers. Or in groups of two. All will be utilizing the Training Environment System (TED), expect delay and for it to be slow after step 23 (Generating Vendor Information). There will be two separate PEs with different results for the class to conduct at the same time. In the event of a time-out, learners will need to re-start the entire process. Another fix to the problem would be to have each row of learners start a minute after the row before them.

Create Vendor Master Data Record (XKØ1) (Cont.) Purpose Use this procedure to create a vendor master record. If an individual or business is not maintained within AESIP, then vendor master data must be created manually. Trigger Perform this procedure when you need to create a vendor master record for an employee or individual. Prerequisites Employee Bank Data Employee Social Security Number Employee Tax ID Number (if applicable) Payment Method SWIFT code or International Bank Account Number (IBAN) (foreign vendor account group Z010) Show Slide #17: Create Vendor Master Data (XKØ1) Record (Cont.) Facilitator's Note: Go over the purpose, trigger and prerequisites for the creating of the vendor master data. Purpose Use this procedure to create a vendor master record. If an individual or business is not maintained within AESIP, then vendor master data must be created manually. Trigger Perform this procedure when you need to create a vendor master record for an employee or individual. Prerequisites Employee Bank Data Employee Social Security Number Employee Tax ID Number (if applicable) Payment Method SWIFT code or International Bank Account Number (IBAN) (foreign vendor account group Z010) 17

Vendor Master Data Display Job Description This role has display access only to the vendor master records. Activities Performed The Vendor Master Data Display review vendor master data information. Integration with other Roles The Vendor Master Data Display does not coordinate, interact with and/or depend on any other roles. Show Slide #18: Vendor Master Data Display Facilitator's Note: Inform the learners that the transaction codes will be discussed later in the slide show. All users that need to reference vendor master data, including users in a DOC (Directorate of Contracting) office should hold this role. Job Description: This role has display access only to the vendor master records. Activities Performed: The Vendor Master Data Display review vendor master data information. Integration with other Roles: The Vendor Master Data Display does not coordinate, interact with and/or depend on any other roles. 18

Required Training – 6 Courses Establish Role Vendor Master Display (green indicates completed during earlier module) L1Ø1E GFEBS Overview L2Ø1E Integrated Process Overview L3Ø3E GFEBS Navigation and Reports L3Ø5E Business Intelligence Reporting Fundamentals L25ØE Acquisition Process Overview L451E Material and Vendor Master Data Maintenance Show Slide #19: Required Training – 6 Courses Facilitator's Note: The courses in green should have been completed during and earlier module. Course requirements to establish the role of a Vendor Master Display. L1Ø1E GFEBS Overview L2Ø1E Integrated Process Overview L3Ø3E GFEBS Navigation and Reports L3Ø5E Business Intelligence Reporting Fundamentals L25ØE Acquisition Process Overview L451E Material and Vendor Master Data Maintenance 19

Exercise Scenario #1 Create Show Slide #20: Exercise Scenario #1 Create Practical Exercise / Review: Input Vendor Master Data PE 1 XK01 / XK01-2 Method of Instruction: Practical Exercise Facilitator to Learner Ratio: 1:30 Time of Instruction: 00 hrs. / 15 min. Media: Practical Exercise, Computer Assisted Instruction General Information: (Introduction / Objective) this exercise will measure your ability to input data and demonstrate the ability to create a vendor master data. After following along with the facilitator in the Training Environment Database, learners will conduct their individual exercise by following the instructions and scenario in the PE. At the completion of this lesson, you (the learner) will have an understanding and know the importance of vendor master data. You will be able to create, display, and change information pertaining to the vendor(s). Special Instructions: (Scenario) you’re a Vendor Master Data Controller with USAFOR-A, and have been directed to Create a new Vendor Master Data file for an employee or individual. Motivator: This procedure is used to create a vendor master record for an employee/individual that is not currently in GFEBS. If an individual or business is not maintained within AESIP*, then Vendor Master Data must be created manually. The CVS Team may be required to Create, Update and even Block individual Vendors in order to execute payment blocks, prompt payments and accurate Master Data Records. You will learn the importance of identifying the correct transaction, usage of the appropriate regulation, and supporting documents to complete this task. Facilitator’s Material: Each primary facilitator should possess a lesson plan, course handouts, and practical exercises with answer keys, summary worksheet containing DFAS-IN REG 37-1, FM 1-06 and lesson created notes. Learner’s Material: Learners should possess course handouts, practical exercises ADE36115 Input Vendor Master Data PE 1 XK01 / XK01-2, summary worksheet containing DFAS-IN REG 37-1, FM 1-06, and standard classroom supplies.    Materials Needed: Computer loaded with TED Software. Input Vendor Master Data Summary Sheet (1) Handout Input Vendor Master Data Summary Sheet (2) Handout Calculator. Classroom notes. *Pen or Pencil. *Blank Paper. Note: (* Learner responsibility) Procedures/Instructions: This exercise will give you the purpose and scenario and steps for the exercise. Check your exercise document for missing any portion or if it is illegible, obtain a new document from your facilitator. You may take a break at any time, however, do not take the exercise materials out of the classroom. All exercise requirements have only one correct entry. Make sure your answer is correct before saving. If you make a mistake or wish to change your answer after saving, “blackout” the data entered and enter your new response. ALL WORK ON THIS EXERCISE MUST BE ON YOUR OWN. You may NOT communicate with other learners, have or receive assistance, or make a record of your answers anywhere but on your answer sheet if given. Failure to follow these instructions will result in the appropriate disciplinary action being taken. Your facilitator will advise you what to do when you complete of this practice exercise. If you experience difficulties, ask the Facilitator’s or assistant Facilitator’s for immediate assistance or help. Review will be conducted at the completion of the PE. Instructional Lead-in: Master Data Management (MDM) is the technology, tools, and processes required to create and maintain consistent and accurate lists of vendor master data. Vendor Master Data Management in GFEBs ensures the system contains the latest available vendor information, including banking and Electronic Funds Transfer (EFT) details. This class and exercise will prepare you to successfully accomplish the tasks. Feedback: An AAR will be conducted after the PE, along with a Learner end of course critique will be conducted at the end of the course. Requirements: Prior to starting the exercise and for review Have the learners log into Blackboard and open Practical Exercise. The learners can work in 2 person teams or individually. Create Vendor Master Data (XK01) and make inputs into the training environment. Fifteen minutes to complete the training. Review each transaction with the learners. Evaluation: This lesson will test your ability to properly log into GFEBS, research given references, and properly make inputs into the training environment. Learners must attain a “Go” on the practical exercise. PE Input Vendor Master Data Solution: ADE36115 PE 1 XK01 / ADE36115 PE 1 XK01-2: End goal of the exercise and process is to establish a vendor master record in GFEBS / XK01 Input Vendor Master Data PE 1 XK01 20

LSA #2 Check on Learning Q1: True or False, When creating a Vendor Master Data, if an individual or business is not maintained within the AESIP, the vendor master data will be created automatically. True False Q2: True or False, The Vendor Master Data Display roles have access to job descriptions, activities performed, and integration with other roles. Show Slide #21: LSA #2 Check on Learning Facilitator's Note: Ask the following check on learning questions, facilitate discussion on answer given and summarize the learning activity. Q1: True or False, When creating a Vendor Master Data, if an individual or business is not maintained within the AESIP, the vendor master data will be created automatically.   True False Q2: True or False, The Vendor Master Data Display roles have access to job descriptions, activities performed, and integration with other roles. 21

LSA #2 Summary 22 Show Slide #22: LSA #2 Summary Facilitator's Note: In this part of the lesson, we observed the facilitators go through the t-codes first, then conducted a training exercise in the Training Environmental System (TED) in creating a vendor master data record. Also went over the 6 required courses for the Vendor Master Display. “Or” Facilitator, have each group as a group write down one major main lesson learnt from this LSA, allow a few minutes for them to interact. Once all groups have their one major learnt lesson written, pass it to another group to compare their answer. Facilitate a discussion on each major learnt lesson mentioned by each group. 22

Change Vendor Master Data (XKØ2) Show Slide #23: Change Vendor Master Data (XKØ2) 3. Learning Step / Activity 3. Change Vendor Master Data XK02 Method of Instruction: DSL (large or small group discussion) Facilitator's to Learner Ratio: 1:30 Time of Instruction: 00 hrs. / 20 min. Media: PowerPoint, Printed Reference Material, Computer Assisted Instruction Generalize New Information: Inform the learners that we will transition now and focus on inputting data into an XK02- change a vendor master data. Facilitator's Note: Facilitator will inform the learners that they will watch the facilitator go through the material, afterwards they will do the training exercise on their own in the TED software loaded in their computers. Facilitator's Note: Facilitator will open the captivate product at this time. The learners will log into GFEBS and follow along in the Training Client. As in the end of LSA 1, there will be two separate PEs with different results for the class to conduct at the same time. 23

Change Vendor Master Data (XKØ2) (Cont.) Purpose Use this procedure to change information on a locally entered vendor (account group Z007) or employees/individuals (account group Z005). This may occur because of a name, address, or account information change. You cannot change vendor information received from an external system via interface. Trigger Perform this procedure when notified that vendor data needs to be updated. Prerequisites There is an existing vendor master data record that requires an update. Show Slide #24: Change Vendor Master Data (XKØ2) (Cont.) Facilitator's Note: Go over the purpose, trigger and prerequisites for changing information on the vendor master data. Purpose Use this procedure to change information on a locally entered vendor (account group Z007) or employees/individuals (account group Z005). This may occur because of a name, address, or account information change. You cannot change vendor information received from an external system via interface. Trigger Perform this procedure when notified that vendor data needs to be updated. Prerequisites There is an existing vendor master data record that requires an update. 24

Vendor Master Data Interface Processing Monitor The Vendor Master Data Interface Processing Monitor manages the interface relationship between external systems involved in managing vendor master data and GFEBS. This role identifies and resolves interface errors. Show Slide #25: Vendor Master Data Interface Processing Monitor Facilitator's Note: The majority of vendor master data files are received from AESIP. Data for Soldiers and Civilians are updated through the CEFT bump. If a vendor is not maintained within an exception system or within PLM+, the vendor master data is created through a manual build by the Vendor Master Data Controller. The Vendor Master Data Interface Processing Monitor manages the interface relationship between external systems involved in managing vendor master data and GFEBS. This role identifies and resolves interface errors. 25

Activities Performed The Vendor Master Data Interface Processing Monitor performs the following activities: Manage AESIP and CEFT interface View and monitor IDOCs View Material Master View Vendor Master Process Vendor Master Data Display Vendor Master Data Block and unblock non-CCR vendors Show Slide #26: Activities Performed Facilitator's Note: Inform the learners that the transaction codes will be discussed later in the slide show. CEFT – Corporate Electronic Funds Transfer Provides the DoD with a “repositor” that houses remittance information such as EFT and check remittance addresses for contractor, military, and civilian pay and retains information for those who may receive travel or miscellaneous pay. IDocs serve as the vehicle for data transfer in SAP's Application Link Enabling (ALE) system. IDocs are used for asynchronous transactions: each IDoc generated exists as a self-contained text file that can then be transmitted to the requesting workstation without connecting to the central database. IDoc types define different categories of data, such as purchase orders or invoices, which may then be broken down into more specific categories called message types. CCR - Central contract Registration The Vendor Master Data Interface Processing Monitor performs the following activities: Manage AESIP and CEFT interface View and monitor IDOCs View Material Master View Vendor Master Process Vendor Master Data Display Vendor Master Data Block and unblock non-CCR vendors 26

Required Courses Qualified Vendor Interface Processing Monitor Green: Completed during Earlier Module: L1Ø1E GFEBS Overview L2Ø1E Integrated Process Overview L3Ø3E GFEBS Navigation and Reports L3Ø5E Business Intelligence Reporting Fundamentals L25ØE Acquisition Process Overview L251E Accounts Payable Process Overview L451E Material and Vendor Master Data Maintenance Show Slide #27: Required Courses Facilitator's Note: The courses in green should have been completed during and earlier module. The following courses are the 7 required training courses to be qualified for the Vendor Interface Processing Monitor. L1Ø1E GFEBS Overview L2Ø1E Integrated Process Overview L3Ø3E GFEBS Navigation and Reports L3Ø5E Business Intelligence Reporting Fundamentals L25ØE Acquisition Process Overview L251E Accounts Payable Process Overview L451E Material and Vendor Master Data Maintenance 27

Exercise Scenario #2 Change Show Slide #28: Exercise Scenario #2 Change Practical Exercise / Review: Input Vendor Master Data PE 2 XK02 / XK02-2 Method of Instruction: Practical Exercise Facilitator to Learner Ratio: 1:30 Time of Instruction: 00 hrs. / 10 min. Media: Practical Exercise, Computer Assisted Instruction General Information: (Introduction / Objective) this exercise will measure your ability to input data and demonstrate the ability to change a vendor master data. After following along with the facilitator in the Training Environment Database, learners will conduct their individual exercise by following the instructions and scenario in the PE. At the completion of this lesson, you (the learner) will have an understanding and know the importance of vendor master data. You will be able to change information pertaining to the vendor(s). Special Instructions: (Scenario) You are a Vendor Master Data Controller with USAFOR-A, and have been directed to update the Master Data information on a Vendor on file in the database (Db). A change in Address has been submitted to your office with the following information: NEW- 1407 Newman Street, Bronx, NY 10453 PO Box 1226. Motivator: This procedure is used to change a vendor master record for an employee/individual that is not currently in GFEBS. If an individual or business is not maintained within AESIP*, then Vendor Master Data must be created manually. The CVS Team may be required to Create, Update and even Block individual Vendors in order to execute payment blocks, prompt payments and accurate Master Data Records. You will learn the importance of identifying the correct transaction, usage of the appropriate regulation, and supporting documents to complete this task. Facilitator’s Material: Each primary facilitator should possess a lesson plan, course handouts, and practical exercises with answer keys, summary worksheet containing DFAS-IN REG 37-1, FM 1-06 and lesson created notes. Learner’s Material: Learners should possess course handouts, practical exercises ADE36115 Input Vendor Master Data PE 2 XK02/XK02-2, summary worksheet containing DFAS-IN REG 37-1, FM 1-06, and standard classroom supplies.    Materials Needed: Computer loaded with TED Software. Input Vendor Master Data Summary Sheet (1) Handout Input Vendor Master Data Summary Sheet (2) Handout Calculator. Classroom notes. *Pen or Pencil. *Blank Paper. Note: (* Learner responsibility) Procedures/Instructions: This exercise will give you the purpose and scenario and steps for the exercise. Check your exercise document for missing any portion or if it is illegible, obtain a new document from your facilitator. You may take a break at any time, however, do not take the exercise materials out of the classroom. All exercise requirements have only one correct entry. Make sure your answer is correct before saving. If you make a mistake or wish to change your answer after saving, “blackout” the data entered and enter your new response. ALL WORK ON THIS EXERCISE MUST BE ON YOUR OWN. You may NOT communicate with other learners, have or receive assistance, or make a record of your answers anywhere but on your answer sheet if given. Failure to follow these instructions will result in the appropriate disciplinary action being taken. Your facilitator will advise you what to do when you complete of this practice exercise. If you experience difficulties, ask the Facilitator’s or assistant Facilitator’s for immediate assistance or help. Review will be conducted at the completion of the PE. Instructional Lead-in: Master Data Management (MDM) is the technology, tools, and processes required to create and maintain consistent and accurate lists of vendor master data. Vendor Master Data Management in GFEBs ensures the system contains the latest available vendor information, including banking and Electronic Funds Transfer (EFT) details. This class and exercise will prepare you to successfully accomplish the tasks. Feedback: AAR will be conducted after the PE, along with a Learner end of course critique will be conducted at the end of the course. Requirements: Prior to starting the exercise and for review Have the learners log into Blackboard and open Practical Exercise. The learners can work in 2 person teams or individually. Change Vendor Master Data (XK02) and make inputs into the training environment. Ten minutes to complete the training. Review each transaction with the learners. Evaluation: This lesson will test your ability to properly log into GFEBS, research given references, and properly make inputs into the training environment. Learners must attain a “Go” on the practical exercise. PE Input Vendor Master Data Solution: ADE36115 PE 2 XK02 / ADE36115 PE 2 XK02-2: End goal of the exercise and process is to change / update a vendor master record in GFEBS / XK02 Input Vendor Master Data PE 2 XK02 28

LSA #3 Check on Learning Q1: True or False, Change Vendor Master Data procedure can only be use to change information on a locally entered vendor (account group Z007).   True False Q2: True or False, The majority of vendor master data files are received from AESIP. Q2: True or False, IDocs serve as the vehicle for data transfer in SAP's Application Link Enabling (ALE) system. Show Slide #29: LSA #3 Check on Learning Facilitator's Note: Ask check on learning question, facilitate discussion on answers given. Q1: True or False, Change Vendor Master Data procedure can only be use to change information on a locally entered vendor (account group Z007).   True False Q2: True or False, The majority of vendor master data files are received from AESIP. Q2: True or False, IDocs serve as the vehicle for data transfer in SAP's Application Link Enabling (ALE) system. 29

LSA #3 Summary 30 Show Slide #30: LSA #3 Summary Facilitator's Note: In this part of the lesson, we opened the captivate product while the learners logged on into GFEBS to follow along in the Training Client in changing vendor master data. We learned about the vendor master data interface processing monitor, plus the required 6 required courses course to qualify for the Vendor Master Display. “Or” Facilitator, have each group as a group write down one major main lesson learnt from this LSA, allow a few minutes for them to interact. Once all groups have their one major learnt lesson written, pass it to another group to compare their answer. Facilitate a discussion on each major learnt lesson mentioned by each group. 30

Display Vendor User Procedure (XKØ3) Show Slide #31: Display Vendor User Procedure (XKØ3) 4. Learning Step / Activity 4. Display Vendor User Procedures (XK03) Method of Instruction: DSL (large or small group discussion) Facilitator's to Learner Ratio: 1:30 Time of Instruction: 00 hrs. / 20 min. Media: PowerPoint Presentation, Printed Reference Material, Computer Assisted Instruction Generalize New Information: Inform the learners that we will transition now and focus on inputting data into an XK03- display a vendor user procedure. Facilitator's Note: Facilitator will inform the learners that they will watch the facilitator go through the material, afterwards they will do the training exercise on their own in the TED software loaded in their computers. Facilitator's Note: Facilitator will open the captivate product at this time. The learners will log into GFEBS and follow along in the Training Client. As with the two previous LSAs, there are two separate PEs with different results for the class to conduct at the same time. 31

Display Vendor User Procedure (XK03) (Cont.) Purpose Use this procedure to display a vendor master record. Trigger Perform this procedure when you need view information associated with a vendor master record. Prerequisites A vendor master record must exist in GFEBS Show Slide #32: Display Vendor User Procedure (XK03) (Cont.) Facilitator's Note: Go over the purpose, trigger and prerequisites for displaying the vendor use procedure. Purpose Use this procedure to display a vendor master record. Trigger Perform this procedure when you need view information associated with a vendor master record. Prerequisites A vendor master record must exist in GFEBS 32

Appendix A Assessment Plan 33 Show Slide #33: Appendix A Assessment Plan Appendix A: The learner’s performance for lesson AAA6B101 Process Vendor Master Data will be assessed through the following: Exercise Scenario #1 will assess the Soldier’s ability to input transaction code XKø1. Exercise Scenario #2 will assess the Soldier’s ability to input transaction code XKø2. Exercise Scenario #3 will assess the Soldier’s ability to input transaction code XKø3. The learner assessment measures the learner’s technical competency of inputting specific GFEBS t-codes, identifying the application of the guidance, receiving certified documents, and processing the certified documents. Contribution to Group Work ø% Evaluation of Learner’s Research Ability ø% Total  ø% 33

Exercise Scenario #3 Display Show Slide #34: Exercise Scenario #3 Display Practical Exercise / Review: Input Vendor Master Data PE 3 XK03 / XK03-2 Method of Instruction: Practical Exercise Facilitator to Learner Ratio: 1:30 Time of Instruction: 00 hrs. / 10 min. Media: Practical Exercise, Computer Assisted Instruction General Information: (Introduction / Objective) this exercise will measure your ability to input data and demonstrate the ability to display a vendor master data. After following along with the facilitator in the Training Environment Database, learners will conduct their individual exercise by following the instructions and scenario in the PE. At the completion of this lesson, you (the learner) will have an understanding and know the importance of vendor master data. You will be able to display information pertaining to the vendor(s).   Special Instructions: (Scenario) You are a Vendor Master Data Controller with USAFOR-A, and have been notified that an audit is scheduled for the accuracy and completeness of your units Vendor Master Data information in the database (Db). Motivator: This procedure is used to display a vendor master record for an employee/individual that is not currently in GFEBS. If an individual or business is not maintained within AESIP*, then Vendor Master Data must be created manually. The CVS Team may be required to Create, Update and even Block individual Vendors in order to execute payment blocks, prompt payments and accurate Master Data Records. You will learn the importance of identifying the correct transaction, usage of the appropriate regulation, and supporting documents to complete this task. Facilitator’s Material: Each primary facilitator should possess a lesson plan, course handouts, and practical exercises with answer keys, summary worksheet containing DFAS-IN REG 37-1, FM 1-06 and lesson created notes. Learner’s Material: Learners should possess course handouts, practical exercises ADE36115 Input Vendor Master Data PE 3 XK03/XK03-3, summary worksheet containing DFAS-IN REG 37-1, FM 1-06, and standard classroom supplies.  Materials Needed: Computer loaded with TED Software. Input Vendor Master Data Summary Sheet (1) Handout Input Vendor Master Data Summary Sheet (2) Handout Calculator. Classroom notes. *Pen or Pencil. *Blank Paper. Note: (* Learner responsibility) Procedures/Instructions: This exercise will give you the purpose and scenario and steps for the exercise. Check your exercise document for missing any portion or if it is illegible, obtain a new document from your facilitator. You may take a break at any time, however, do not take the exercise materials out of the classroom. All exercise requirements have only one correct entry. Make sure your answer is correct before saving. If you make a mistake or wish to change your answer after saving, “blackout” the data entered and enter your new response. ALL WORK ON THIS EXERCISE MUST BE ON YOUR OWN. You may NOT communicate with other learners, have or receive assistance, or make a record of your answers anywhere but on your answer sheet if given. Failure to follow these instructions will result in the appropriate disciplinary action being taken. Your facilitator will advise you what to do when you complete of this practice exercise. If you experience difficulties, ask the Facilitator’s or assistant Facilitator’s for immediate assistance or help. Review will be conducted at the completion of the PE. Instructional Lead-in: Master Data Management (MDM) is the technology, tools, and processes required to create and maintain consistent and accurate lists of vendor master data. Vendor Master Data Management in GFEBs ensures the system contains the latest available vendor information, including banking and Electronic Funds Transfer (EFT) details. This class and exercise will prepare you to successfully accomplish the tasks. Feedback: AAR will be conducted after the PE, along with a Learner end of course critique will be conducted at the end of the course. Requirements: Prior to starting the exercise and for review Have the learners log into Blackboard and open Practical Exercise. The learners can work in 2 person teams or individually. Display Vendor Master Data (XK03) and make inputs into the training environment. Ten minutes to complete the training. Review each transaction with the learners. Evaluation: This lesson will test your ability to properly log into GFEBS, research given references, and properly make inputs into the training environment. Learners must attain a “Go” on the practical exercise. PE Input Vendor Master Data Solution: ADE36115 PE 3 XK03 / ADE36115 PE 3 XK03-2: End goal of the exercise and process is to view a vendor master record in GFEBS / XK03 Input Vendor Master Data PE 1 XK03 34

Display Vendor User Procedure (XK03) (True of False LSA #4 Check on Learning Display Vendor User Procedure (XK03) (True of False   Q1: Purpose: Use this procedure to display a vendor master record. True False Q2: Trigger: Perform this procedure when you need view information associated with a vendor master record. Q2: Prerequisite: A vendor master record can exist in GFEBS. False (Must) Show Slide #35: LSA #4 Check on Learning Facilitator's Note: Ask check on learning question, facilitate discussion on answers given. Display Vendor User Procedure (XK03) (True of False   Q1: Purpose: Use this procedure to display a vendor master record. True False Q2: Trigger: Perform this procedure when you need view information associated with a vendor master record. Q2: Prerequisite: A vendor master record can exist in GFEBS. False (Must) 35

LSA #4 Summary 36 Show Slide #36: LSA #4 Summary Facilitator's Note: In this part of the lesson, we once again opened the captivate product while the learners logged back into GFEBS to follow along in the Training Client in inputting data into a XK03 display vendor user procedure. We went over assessment plan and its assessment for the process of a Vendor Master Data. “Or” Facilitator, have each group as a group write down one major main lesson learnt from this LSA, allow a few minutes for them to interact. Once all groups have their one major learnt lesson written, pass it to another group to compare their answer. Facilitate a discussion on each major learnt lesson mentioned by each group. 36

TLO Check on Learning Q1: What t-code is utilized to view a Vendor Master Record? XK01 XK02 XK03 XK05 Q2: Who in the CVS Section has the ability to add or change a Vendor Master Data record? CVS Technician CVS Chief Senior CVS Analyst CVS Clerk Q3: The XKø1 is used to Block/Unblock Vendor Master Data. True False Show Slide #37: TLO Check on Learning Facilitator's Note: Ask check on learning question, facilitate discussion on answers given. Q1: What t-code is utilized to view a Vendor Master Record? XK01 XK02 XK03 XK05 Q2: Who in the CVS Section has the ability to add or change a Vendor Master Data record? CVS Technician CVS Chief Senior CVS Analyst CVS Clerk Q3: True or False: The XKø1 is used to Block/Unblock Vendor Master Data. True False “Or” Facilitator’s Note: Facilitator's, have each group as a group write down one question from this lesson, give about five minutes. Once all groups have their question written, pass it to another group to answer it. Facilitate a discussion on each question. 37

TLO Summary Action: Input Vendor Master Data Conditions: In a classroom environment working individually and as a member of a small group, using doctrinal and administrative publications, self-study exercises, personal experiences, practical exercises, handouts, and discussion. Standard: With at least 80% accuracy (70% for International Learners): Analyze Vendor Master Data role and responsibilities Create Vendor Master Data Record (XK01) Change Vendor Master Data (XK02) Display Vendor User Procedures (XK03) Show Slide #38: TLO Summary Facilitator’s Note: Read TLO Action: Input Vendor Master Data Conditions: In a classroom environment working individually and as a member of a small group, using doctrinal and administrative publications, self-study exercises, personal experiences, practical exercises, handouts, and discussion. Standard: With at least 80% accuracy (70% for International Learners): Analyze Vendor Master Data role and responsibilities Create Vendor Master Data Record (XK01) Change Vendor Master Data (XK02) Display Vendor User Procedures (XK03) “Or” Facilitator’s Note: During and throughout the lesson we taught you and covered the steps for analyzing a vendor master data role and responsibilities, the creating of the vendor master data record, the changing of the vendor master data and displaying the vendor user procedures. Facilitator's at this time, have one learner from each group to explain the most important take away to them from this lesson. Facilitate a discussion on each answer. 38