Budget Revisions Salary Savings one-time spending

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Budget Revisions Salary Savings one-time spending Back to Basics CS5

Budget revisions: Change in the State Allocation Schedule Base change Variable or Temp Capital Project Changes Increase in funding Project completed Re-Appropriation Corrections New Grant or Grant Funding Changes 4. New Program 5. Temporary use of funds Salary Savings Unforeseen FY Expenses One-Time Funding Pooled Account Distributions Adjunct Faculty Unemployment Increments Buyouts

Change in the Allocation Schedule Base vs Variable This will require both the GL entry and a budget revision

Change in the Allocation Schedule Base vs Variable This will require both the GL entry and a budget revision Base changes should be entered as Permanent Budgets Variable changes should be entered as Temporary

2. Capital Project Changes a. Project Budget b. Fiscal Year Budget

3. New Grant or Contract OBIS example

Budget revisions

Budget input 1. All funds budgeted use the BA1001 screen a. Based on COA setup 1. For Grants, Contracts & CP you can put in a project budget and a fiscal year budget 2. All other funds you have the option of permanent or temporary Budget Revision Review 1. BA1005 – quick and high level 2. Jobs a. BA1210J; Budget Revision by Revision # b. BA1209J; Budget Revision by Org 3. Datax Report

Salary savings Treatment of Salary Savings varies from College To College Do you allow salary savings to be used for goods & services? CPTC doesn’t unless Exec Staff has approved Faculty salary savings is used to supplement the adjunct faculty pool. Typically for other departments, savings are used for backfill. CPTC sweeps everything at year end. How often can you sweep for salary savings? Part of the savings should be the benefits associated with the salary budget.

One-time spending How do you plan for One-Time spending? Conservative budgeting of revenue Sweep fund balances Fund from Int’l or Running Start Contracts Foundation campaign How do you budget for One-Time spending? Who will be responsible for the funds Ease of reporting Capturing cost associated with a program How do you monitor your One-Time spending?