Pre-Departure Session Study Abroad 12-06-2018 Final information & practicalities Drs. Jan Schut Betty Folkers, MSc. Sarah Kotter, MSc

INCOMING STUDENTS LEAVING UT EEMCS (Jitske):  1. Transcript will be send automatically: make sure all your courses are registered in osiris if expect credits for it if not pass by your Dept Exchange coordinator. 2. Proof of Attendance: collect signature any time .   Dr JG Ferwerda

INCOMING STUDENTS LEAVING UT ET(Dorien):  1.Students look into Osiris if all results are in and if so send request for Transcript to StudentServices@utwente.nl 2.For signature on proof of Attendance make appointment with Dorien.  Dr JG Ferwerda

INCOMING STUDENTS LEAVING UT S&T(Sarah):  1.Students look into Osiris if all results are in and if so send request for Transcript to Sarah or StudentServices@utwente.nl 2.For signature on proof of Attendance you can meet with Sarah any time   Dr JG Ferwerda

INCOMING STUDENTS LEAVING UT BMS(Jaap):  1.Students look into Osiris if all results are in and if so send request for Transcript to Jaap or StudentServices@utwente.nl 2.For signature on proof of Attendance you can meet with Jaap any time   Dr JG Ferwerda

Content Student Ambassadorship Learning Agreement Pre-Departure meeting 12/6/18 Student Ambassadorship Learning Agreement Registration in UT systems Scholarship Insurance Personal Safety and Emergency

Student Ambassadorship Pre-Departure meeting 12/6/18 Be a student ambassador! Promote the UT on fairs/events of the Partner University Student Ambassador Scholarship https://www.utwente.nl/nl/study- abroad/files/sas-preinfo/

Learning Agreement Course Approval UT/Programme Pre-Departure meeting 12/6/18 Course Approval UT/Programme Course Approval Partner University

Registration in UT systems Pre-Departure meeting 12/6/18 Mobility online: https://www.utwente.nl/onderwijs/huidige- studenten/mobility-online/ UT Health Insurance https://www.utwente.nl/en/study- abroad/practical/ Mandatory Student Portal

Scholarship Erasmus or TMF or HS? Via Mobility on Line Pre-Departure meeting 12/6/18 Erasmus or TMF or HS? Via Mobility on Line After Approval of Learning Agreement in Automatically in proces of application scholarship via Mobility on Line

Returning to UT Transcript from host university Proof of attendance Pre-Departure meeting 12/6/18 Transcript from host university Proof of attendance

Insurance Check your own health insurance Travel insurance Pre-Departure meeting 12/6/18 Check your own health insurance International coverage? Travel insurance Liability insurance

Personal Safety and Emergency Pre-Departure meeting 12/6/18 Safety first! In case of emergency: Contact your contact person at the Partner Contact your contact person at the UT UT Emergency plan

Study Abroad Information session Mandatory Registration & Travel Insurance To allow the UT to contact you in case of emergency, all outgoing UT students are required to register in the UT International Registration is mandatory (also for your free UT Travel Insurance). All students must register their stay abroad in both UT registration systems (UT International Registration and Mobility Online 7/11/18 Study Abroad Information session

Study Abroad Information session Safety – study abroad Make a list and bring it with you everywhere you go: Copies of official documents (passport) UT Alarm number: 053 489 2222 Phone numbers: Local Dutch embassy Insurance Bank Blood group and other medical information. 7/11/18 Study Abroad Information session

Study Abroad Information session Practical links www.rijksoverheid.nl/onderwerpen/reizen-in-het-buitenland Basic information about emergencies abroad 24/7 BZ Reis app Current travel advice and contact details of local Dutch embassies. Emergencies abroad General advice concerning what to do when emergencies occur abroad. 7/11/18 Study Abroad Information session

Study Abroad Information session Groups Nr. Region Countries Location 1 Southern Europe Spain, Portugal, Italy, France, Greece Turkey Basement 2 3 Northern Europe Sweden, Norway, Denmark, Finland, United Kingdom Global Lounge 4 Entrance Global Lounge 5 Eastern Europe Poland, Czech Republic, Germany, Hungary, Switzerland, Russia Atrium 6 Australia Hall 7 Asia China, Japan, Hong Kong, South Korea, Singapore, Egypt 8 America’s Brazil, Mexico, USA 7/11/18 Study Abroad Information session