Dynamic Purchasing System Supplier Webinar 13th March 2018

Context From April 2019, the majority of education requirements will be commissioned through the new Prison Education Framework, which will provide the core education provision to each establishment. This will be supplemented by a Dynamic Purchasing System (DPS) which will enable governors to run their own mini-competitions to procure specialist or one-off education services for their Establishment. “Change will be led by governors by putting them at the centre and giving them greater control to innovate and make the right changes for prisoners to reform.”

What is the DPS? The DPS is a digital framework agreement which will provide a more flexible way for governors to purchase education services, separate to the Prison Education Framework (PEF). Unlike the framework, the DPS will be a completely electronic process which an unlimited number of suppliers can join at any point, enabling governors to access smaller providers and 3rd sector organisations to deliver bespoke courses that meet the needs of their offender population.   The DPS is intended to compliment the core common curriculum services commissioned from the PEF, and the restrictions of the DPS mean that it does not provide governors with the ability to replicate those services intended to be delivered through the PEF.

Benefits of the DPS for suppliers Simple Only a small number of Selection Questions Easy to get on the DPS Easy to understand process to win contracts Small template to bid for call-offs Fair Governors will have to fairly evaluate each individual call-off Designed to encourage as many suppliers to join as possible, maximizing competition Regular Will consist of multiple, small value opportunities This enables the DPS to be accessible to 3rd sector and local suppliers Opportunities can appear throughout the year rather than a specific points

Size of the opportunity The current budget for prison education is approximately £130m per annum. Going forward, this will be distributed to governors via a funding formula and whilst there will be a minimum amount that will go through the PEF (to cover required core common curriculum services), the rest is up for the governors to decide how to spend it. This means that the values that are put through the DPS depend on how governors choose to allocate their budget. We want to encourage as many suppliers to join the DPS as possible as that will give more opportunities for governors and therefore increase the likelihood that governors choose to procure through the DPS.

Prison Supplier MoJ/HMPPS Interactions Once you are on the DPS, your main contact will be the prison. With specialist commercial resource support, prisons will be responsible for running the call off process, managing the contract and agreeing price. Prison Supplier MoJ/HMPPS Getting on and off the DPS framework Signing contracts Resolving significant contract disputes Making connections and engaging suppliers Call off process and mini-competitions Contract management of the delivery of the contract Liaise on contract signing Specialist commercial support Approvals

Working with MoJ to get on the DPS MoJ publishes OJEU notice and contracts finder Supplier registers on Bravo Supplier is on the DPS system Request clarifications Submit qualification documents and location/category sections Yes No Accreditation checks successfully completed

How the DPS is likely to work for a governor The below is a simplified version of the process for procuring through the DPS. We are still working through the detail: Prison decides on need and creates specification Prison runs a mini-competition through Bravo Suppliers submit their bid templates Prison evaluates against the bids CCMD to begin contract signing Prison works with supplier to agree mobilisation and deliver requirement

Examples of provision we hope to have on the DPS Subjects covered by the Common Awarding Body provision such as catering and hospitality, construction, planning and the built environment & cleaning and facilities management Technical and academic provision such as engineering and manufacturing technologies, motor vehicle trades, retail and commercial enterprise & agriculture Other education and training services such as peer mentoring, problem solving & critical thinking, financial literacy & CV training Information, Advice and Guidance services

Further market engagement Now – July 2018 OJEU Notice August 2018 Timeline Our timeline for the development of the DPS is outlined below. It’s worth noting that most delivery will start in April 2019, with the exception of IAG delivery, which will start as soon as possible after the first mini-competition has been won. Outline DPS Timetable ERSA Event March 2018 Further market engagement Now – July 2018 OJEU Notice August 2018 Local competitions start September 2018 onwards PEF delivery starts April 2019 onwards

Further Info ERSA event Register your interest in the DPS Come to our joint event with the Employment Related Services Association at 2pm on the 22nd March. This will provide more information on the proposals as well as some workshops to enable you to feed into our proposals as we develop them. Venue: Osmani Centre, 58 Underwood Road, London E1 5AW The event is free and you do not have to be an ERSA member to attend. We anticipate significant interest, the maximum places available will be 90, therefore please book early to secure your place by copying and pasting the following web address into your web browser: https://www.eventbrite.co.uk/e/ersa-ministry-of-justice-dynamic-purchasing-system-dps-framework-event-registration-43884755485  Register your interest in the DPS You can e-mail Prison_Education@justice.gov.uk to register interest in providing services through the DPS. This information is extremely useful for us and means we can begin to give governors a much better idea of the services they will be able to commission from the DPS and better inform their curriculum planning PLEASE NOTE: For reasons of fairness and openness, we will not be responding to any queries through the mailbox, although if questions/suggestions are sent in we may include them in future engagement events