HB410 Reports Review 17.1.5 release Questions during the session today, please type them in the chat and make sure it is changed to send to ‘Everyone’ HB410 Reports Review 17.1.5 release

Documentation www.neonet.org- Services- Student-House Bill 410 ODE Documents HB410 District Checklist* 17.1.3 & 17.1.5 Helpful hints HB410 district list* 17.1.5 Release notes*

HB410 District Task List 17.1.3 Items Must be completed before reports will show accurate data Master Calendar times Lunch periods Lunches on schedules K-12 Attendance Qualifiers Out of School Suspension Read page 18 on OSS clarification

Entering Absences

Entering Absences for Calculation Please review pages 23-24 Special one to take note: Absences marked AM or PM level with time in/time out hours in excess of a half day, the extra hours are excluded from the calculations and just half the sub-calendar is used *This is under review and may change to only look at the hours

Nightly attendance calculation job 17.1.5 Nightly attendance calculation job The absences recorded during the current school day will not reflect on the majority of the HB410 reports until the next day Report Security: AH- Attendance Viewer, AH Attendance Admin Viewer, AH- Full Report Viewer, AH-Full Report Writer, or NEOnet District Admin Reminder when you are running Ad Hoc reports, if there is a filter on the screen you must fill it in. OR choose ‘Is Not Equal to’ or ‘Is Not One of’ to return everything Analytics Hub vs. Local Ad Hoc Reports

Attendance Skipped Student students who are skipped are not processed by the attendance calculator at all. Sample error messages page 42-43 send to studenthelp@neonet.org *reminder if you fix the errors, it will take overnight for the report to change Building may not be in the dropdown if all errors are cleared up

Attendance Process Warnings. lists students absences with issues Attendance Process Warnings *lists students absences with issues *some may just be warnings! *reminder if you fix the errors, it will take overnight for the report to change Building may not be in the dropdown if all errors are cleared up Review page 40-41 for example messages Send studenthelp@neonet.org

Daily Absence List The Daily Absence List report displays all attendance statistics for a selected date range from the Daily Absence List screen as well as the year-to-date (YTD) unexcused, excused, and total absence hours for all students. *The daily absence will report LIVE on the report, the YTD total will not be accurate until the nightly calculation

Daily Absence Summary The Daily Absence Summary report lists each absence during the school year for all students. This report does not do any highlighting of thresholds Currently the report does the entire district, there is no filter by building. Reason for no filter by building on some reports is the students that move between buildings, attendance needs to be totaled. They are working on how to accommodate that.

Thresholds & Highlighting Highlights yellow when 50% of threshold is met Highlights in red when 100% (or more) of threshold is met

Absence Threshold Summary Currently no filter by building, so entire district appearing report lists the type of threshold each student has exceeded and the trigger date(s). Trigger date is the last absence that caused the threshold to be met If the trigger date occurred within the last 7 days, it is highlighted in blue

Monthly Absence Summary displays all student absences by month and identifies if they are approaching or have exceeded the threshold for each month. A school month is any calendar month that students are required to attend school Because there two thresholds that look at monthly absences, the highlighting does not indicate which threshold is met. Use other reports to find the threshold Currently no building filter, shows entire district

Consecutive Absence Summary identifies whether any students have consecutive unexcused absences and habitual truancy and whether they are approaching or have exceeded the threshold. Students only display on this report if they have met or exceeded at least 15 hours of consecutive unexcused absences (50% of threshold). If there are no consecutive absences for a student, you receive the message, “No Data Qualified for this Report.” Currently no building filter, runs for entire district

Yearly Absence Summary *check pop-up blocker

Studenthelp@neonet.org