New Employee Total Rewards & Benefits Orientation 2018-2019 School Year
Total Rewards Package Pay Insurance Time off Additional Benefits Retirement
Benefits Helpdesk: (608) 663-1692 benefits@madison.k12.wi.us Insurance Overview Insurance effective 1st day of the month following date of employment Enrollment must be done on line within 30 days of eligibility date at https://standard.benselect.com Coverage for spouses and children (to age 26) Open enrollment (Oct 15 – Nov 15) to make benefit changes Mid-year changes made for qualifying life events (marriage/divorce, birth of baby, etc.) Graphic: Created by Freepik
Health Insurance Dean and GHC HMO and POS (Point of Service) Benefits Helpdesk: (608) 663-1692 benefits@madison.k12.wi.us Health Insurance Dean and GHC Dean: Dean Clinics and St Mary’s Hospital GHC: GHC Clinics and UW Hospital HMO and POS (Point of Service) HMO $20 office visit copay (waived for children) Prescription Drug Co-pays of $6/$15/$30 Covers chiropractor, hospital stays, mental health, PT/OT therapy, annual vision exams POS In-network: HMO coverage Out-of-network: $250 single / $500 family deductible; 80% coinsurance up to $1,250 single / $2,500 family max out-of-pocket Graphic: Created by Freepik
Health Insurance Premiums Benefits Helpdesk: (608) 663-1692 benefits@madison.k12.wi.us Health Insurance Premiums Employee Monthly Premiums Dean GHC HMO POS Group 1 Employee Contribution Educational Asst. Food Service Play/Learn School Security 10 Months of Pay Single $9.96 $10.50 $8.05 $10.74 Family $26.20 $27.62 $21.49 $28.68 12 Months of Pay $8.30 $8.75 $6.71 $8.95 $21.84 $23.02 $17.91 $23.90 Group 2 Employee Contribution Custodial Non-Union Clerical Supportive Ed. Asst. Teacher Trades $23.91 $25.21 $19.31 $25.78 $62.89 $66.29 $51.57 $68.84 $19.93 $21.00 $16.09 $52.41 $55.24 $42.97 $57.37 Group 3 Employee Contribution Professional Professional-Instructional $39.85 $42.01 $32.19 $104.81 $110.48 $85.95 $114.74 $33.21 $35.01 $26.82 $35.81 $87.34 $92.07 $71.62 $95.62 Group 4 Employee Contribution Administrator $66.42 $70.02 $53.65 $174.69 $184.14 $143.24 $191.23
Health Insurance Cont. How to choose the best plan for you? Benefits Helpdesk: (608) 663-1692 benefits@madison.k12.wi.us Health Insurance Cont. How to choose the best plan for you? What are you and your family’s needs? What are your costs (premiums + out of pocket) What network do you want to use? Can you get coverage elsewhere? Can I change my coverage? You can change your election annually during Open Enrollment (October 15 – November 15) You can also change it if you experience a qualifying life event (marriage, divorce, birth of a baby, etc.) Graphic: Created by Freepik
Dental Insurance Delta Dental of Wisconsin Plan Overview Benefits Helpdesk: (608) 663-1692 benefits@madison.k12.wi.us Dental Insurance Delta Dental of Wisconsin National PPO network Plan Overview Annual Max: $1,000 per person Preventive Care: 100% Basic and Major Restorative Care: 50% Orthodontia: 100% with $2,000 lifetime max Graphic: Created by Freepik Employee Monthly Premiums 10 Months of Pay Single $4.34 Family $11.25 12 Months of Pay $3.62 $9.38
Vision Insurance EyeMed Plan Overview Benefits Helpdesk: (608) 663-1692 benefits@madison.k12.wi.us Vision Insurance EyeMed National network (big-box and boutique stores) Covers materials only Plan Overview $250 annual allowance, then 20% off, per member Frames, lenses and lens options allowance OR contact lenses allowance Graphic: Created by Macrovector – Freepik.com Employee Monthly Premiums 10 Months of Pay Single $7.94 Family $19.73 12 Months of Pay $6.61 $16.44
Flexible Spending Account (FSA) Benefits Helpdesk: (608) 663-1692 benefits@madison.k12.wi.us Flexible Spending Account (FSA) Pre-tax savings to help pay for medical and dependent care costs January – December plan year 2.5 month grace period to incur costs (March 15) Must elect plan annually Medical Set aside up to $2,650 in 2018 Debit card is loaded with annual medical FSA election and can be used at point of sale Can be used for copays, deductible, prescriptions, dental costs, vision costs, etc. Dependent Care Set aside up to $5,000 Can be used for childcare costs (kids to age 13) and eldercare costs (qualified tax dependents) Graphic: Created by Dooder – Freepik.com
Income Protection Life Insurance Benefits Helpdesk: (608) 663-1692 benefits@madison.k12.wi.us Income Protection Life Insurance Basic Life & ADD (MMSD pays 100% of premium) Voluntary Life & ADD (employee pays 100% of premium) Basic Life is 1 yr annual salary; coverage/premiums varies by age and dependent type Short Term Disability Insurance (employee pays 100% of premium) Available to employees outside the Teacher Group; 2/3 of pre-disability earnings when disabled and unable to work, 14 day waiting period Long Term Disability Insurance (MMSD pays 100% of premium) 80% of pre-disability earnings when disabled and unable to work, 75 day waiting period Long-Term Care Insurance (employee pays 100% of premium) Coverage available for self, spouse, parents Coverage and premium varies based on elected coverage Graphic: Created by Photoroyalty – Freepik,com
Retirement Wisconsin Retirement System (pension) 403(b) Benefits Helpdesk: (608) 663-1692 benefits@madison.k12.wi.us Retirement Wisconsin Retirement System (pension) Must work at least two-thirds of a full time contract and employed for at least one calendar year 2018 required contribution 6.7% employee and 6.7% MMSD 2019 required contribution 6.55% employee and 6.55% MMSD Automatically enrolled when eligible 403(b) Pre-tax or Roth contributions Multiple vendors to select from Can enroll/change at any time Set up account with vendor Complete Salary Reduction Agreement and return to Payroll Graphic: Created by Freepik
Time Off Personal Illness Vacation Legal Leave Bereavement Leave Benefits Helpdesk: (608) 663-1692 benefits@madison.k12.wi.us Time Off Personal Illness Earned every pay period Balance can be found on paystub Vacation Available to Administrators, Clerical/Technical, Custodians, Non-Union Clerical, Professionals, Professional-Instructional, Trades Legal Leave 2 days per year Bereavement Leave Up to 7 days per family member, defined by the employee handbook Leave of Absences FMLA, Medical Leave, Childrearing Leave Graphic: Created by Doodler – Freepik.com
Additional Benefits Employee Assistance Program (EAP) Benefits Helpdesk: (608) 663-1692 benefits@madison.k12.wi.us Additional Benefits Employee Assistance Program (EAP) Free and confidential! Managing stress, family matters, caregiver assistance 3 face-to-face free consultation Free Legal Advice and Financial Consultation 1 hour legal advice 30 minute financial consultation Free Basic Will Preparation Online to meet state requirements (will and durable power of attorney) Travel Assistance Lost luggage, lost passport, medical evacuation, medical assistance Graphic: Created by Freepik.com
Payroll Pay schedules Monthly and Bi-weekly pay frequency Paychecks Payroll Helpdesk: payroll@madison.k12.wi.us Payroll Pay schedules Defined pay schedule that identifies earning growth Annual base-wage increase Monthly and Bi-weekly pay frequency Monthly Administrators, Professional-Instructional, Teachers, Substitute Teachers Teachers are defaulted to a 10 paycheck frequency; must elect for 12 paycheck frequency annually Bi-Weekly Bilingual Resource Specialists, Clerical/Technical, Custodians, Educational Assistants, Food Service, Non-Union Clerical, Professionals, Security Assistants Checks deposited on Friday’s Premiums withheld from first 2 checks in any given month Paychecks Direct Deposit is required Paystubs are emailed to MMSD email account Refer to How to Read Your Paycheck Google Doc for help Graphic: Created by Doodler – Freepik.com
To Do List Enroll On Line for Benefits (http://standard.benselect.com) Must enroll within 30 days of your eligibility date Update your contact information Complete Information/Change Form found on MMSD’s Staff Only Website Complete Required In-services (Links Found on Onboarding Website) Act 81 Harassment Bloodborne Pathogens (Required for: Administrator - school based only, Cross Categorical Teacher, Custodian, Nurse, Nurse Assistant, Physical Education Teacher, Secretary - elementary schools only, Security Assistant, Special Education Assistant, Substitute Special Education Assistant) Graphic: Created by Freepik.com
Contact Information Benefits Helpdesk benefits@madison.k12.wi.us (608) 663-1692 Payroll Helpdesk payroll@madison.k12.wi.us Human Resources hr.madison.k12.wi.us (608) 663-1693 Graphic: Created by Doodler – Freepik.com