CAR Phase 23 Release Notes Corporate Account Reconciliation CAR Phase 23 Release Notes November 8, 2018 Internal Use Only

High Level Overview of Phase 23 Release Content Reallocation Screen Changes - The reallocation screen will be modified to enhance the user experience by minimizing the need for users to search for accounting values.  CAR will create a pre-populated list based on the accounting values selected by the user over time. Here are a few things to know regarding this change: Initially, accounting drop downs will not contain values but CAR will begin to create a list of pre- populated accounting values which will show available in the drop down for future use. CAR will store up to 2,000 values.  If this limit is exceeded, the oldest value will be replaced with the newest value. This does not impact your validation tables; users will only be able to search and select from values you have defined as valid. The next few slides contain screenshots of the changes to the reallocation screen.

Card Data Tab There are no changes to the Card Data tab. Users will continue to click on the “Reallocate” button in order to update accounting.

Reallocate Screen: Empty Drop Down It is important to note that initially a user’s drop down will not contain values to select from. The user will see one of two options “Show All” or “Search All” in the drop down. “Show All” will display if all available values can be downloaded. By clicking on this option all values will download and show available in the drop down. “Search All” will display if a search is required due to large amount of values to select from. Clicking on this option will open the search window so they may search for specific values. Users may also click on the magnifying glass to search for specific values.

Reallocate Screen: Search Screen When “Search All” or the magnifying glass is selected the user will receive the following pop up. Please note that this option is not applicable to “Show All”. The user can do one of the following on this screen: Enter a specific accounting value or description to search. Do a wild card search by leaving the asterisks and clicking ok. Please note: on the wild card search, if there are more than 2,000 values the user will receive a message warning them that they have hit the limit and only the first 2,000 values will download. The user may choose to refine their search if the value that they need was not downloaded with the initial 2,000.

Reallocate Screen: Adding Accounting Values to Drop Down 1 of 2 Once a user has selected their desired accounting values for the transaction they will click the “Submit” button business as usual. By clicking the “Submit” button, The transaction will be updated with the accounting values and the accounting values will now display in the user’s drop down. CAR will continue to add new values to the user’s drop down as they continue to reallocate. Eventually, the user will build a list of their most used values which will minimize the need for searching. Please note that there is a 2,000 value limit. If a user exceeds the limit the oldest added value will be replaced with the newest added value.

Reallocate Screen: Adding Accounting Values to Drop Down 2 of 2 The following screenshot is an example showing that accounting value “10004”, which the user previously searched and reallocated a transaction to, has now been added to the drop down. The user will no longer need to search this value and can select it from the drop down.

Reallocate Screen: Show Previously Used A user who has chosen “Show All” or “Search All” will see a list of the accounting values in their drop down. If the user would like to only see accounting values that have been added to their list of most commonly used values, they should select the “Show Previously Used Only” option in the drop down. This will revert the list of accounting values in the drop down to only display those that have been added as their most commonly used list.

Reallocate Screen: Selecting or Maintaining Accounting Values A link has been added to the reallocation screen that users can click on to select previously used accounting values or to maintain their list of most commonly used accounting values. By clicking on the link a new pop up window will appear (see next slide).

Reallocate Screen: Select/Maintain Accounting By clicking on the link on the reallocation screen the user will receive the following pop up. Displays the user’s previously used accounting values. The user can select the desired row and click “OK” to apply all of the selected accounting values to the transaction. The “Delete” and “Delete All” buttons allow the user to maintain their list of values. The user can select a row and click “Delete” to remove from the list. “Delete All” will remove all rows of values. The user will receive a warning message when clicking on either option which will allow them to cancel the delete command if desired. The filter can be used to search for specific accounting values within the user’s most commonly used values. Please note that initially the list will be blank until the user builds up their list by searching and reallocating accounting values to transactions. 3 1 2

Suggested Next Steps Communicate these changes with your users. A URL has been provided in the body of the e-mail that links to a training deck that can be shared with users. Slide 12 contains suggested verbiage for the user e-mail. You can schedule e-mails directly from CAR. The following URL provides instructions on how to schedule a Custom E-mail: http://50.56.42.210/sitecore/shell/Controls/Rich%20Text%20Editor/~/media/Re sourceCenter/US/Docs/Reconciliation%20and%20Reports/CAR/CAR_Email_ Quick_Ref_Guide.pdf For additional questions regarding scheduling an e-mail please contact the CAR helpdesk. Join us on October 17th, for our User Community Call, which will give you the opportunity to hear more regarding this change. We will also recap the 2013 enhancements and open up the lines for your questions. This call is for Administrators only.

Suggested End User Communication Dear @2 On October 25th 2013, the CAR reallocation screen will be enhanced to improve performance and your overall experience. If you update accounting in CAR these changes will impact you. A training deck has been created for your review that can be accessed by copying and pasting the link provided below to your web browser. The changes are less cosmetic and more around functionality and the process to reach the reallocation screen has not changed. The biggest impact to you is that drop downs initially will not contain values and you will need to search in order to reallocate. However, based on what values you reallocate to, CAR will begin to create a list of pre-populated accounting values which will show available in the drop down for future use. If you have any questions please contact us (enter your contact details here) URL: (Obtain the URL from the e-mail you received)